Scope

Proposed Modern Resort Management Plan

Prepared by: JSenaban / ASeares / RBorbon /

Doc. No./Rev.: SMP-19-0001 / 01
AChiong / STombiga / CPasarda

Effectivity Date: February 10, 2019 Page 1 of 7

Introduction
Scope Management Plan provides the scope framework for this project. This plan
documents the scope management approach; roles and responsibilities as they pertain to
project scope; scope definition verification and control measures; scope change control; and
the project’s work breakdown structure. Any project communication which pertains to the
project’s scope should adhere to the Scope Management Plan. This project is for designing,
planning and constructing a modern resort.
For this project, scope management will be the sole responsibility of the Project
Manager. The scope for this project is defined by the Scope Statement, Work Breakdown
Structure (WBS) and WBS Dictionary. The Project Manager, Sponsor and Stakeholders will
establish and approve documentation for measuring project scope which includes deliverable
quality checklists and work performance measurements. Proposed scope changes may be
initiated by the Project Manager, Stakeholders or any member of the project team. All change
requests will be submitted to the Project Manager who will then evaluate the requested scope
change. Upon acceptance of the scope change request the Project Manager will submit the
scope change request to the Change Control Board and Project Sponsor for acceptance. Upon
approval of scope changes by the Change Control Board and Project Sponsor the Project
Manager will update all project documents and communicate the scope change to all
stakeholders. Based on feedback and input from the Project Manager and Stakeholders, the
Project Sponsor is responsible for the acceptance of the final project deliverables and project
scope.

Roles and Responsibilities

The Project Manager, Sponsor and team will all play key roles in managing the scope of
this project. As such, the project sponsor, manager, and team members must be aware of their
responsibilities in order to ensure that work performance on the project is within the
 Doc. No./Rev.: Effectivity Date:
Scope Page 2 of 7
Management Plan SMP-19-0001 / 01 February 10, 2019

established scope throughout the entire duration of the project. The table below defines the
roles and responsibilities for the scope management of this project.

Name Role Responsibilities

Manny Sponsor - Approve or deny scope change requests as appropriate
Gonzales - Evaluate need for scope and change requests
- Accept project deliverables
Jelyn Senaban Project - Measure and verify project scope
Manager - Facilitate scope change requests
- Facilitate impact assessments of scope change
requests
- Organize and facilitate scheduled change control
meetings
- Communicate outcomes of scope change requests
- Update project documents upon approval of all scope
changes
Maria Eva Nina Team - Measure and verify the project scope
Seares Lead - Validate scope change requests
- Participate in impact assessments of scope change
requests
- Communicate outcomes of scope change requests to
team
- Facilitate team level change review process
Ces An Pasarda Team - Participate in defining change resolutions
Member - Evaluate the need for scope changes and communicate
them to the project manager as necessary
Rengie Borbon Team - Participate in defining change resolutions
Member - Evaluate the need for scope changes and communicate
them to the project manager as necessary
Alva Mae Team - Participate in defining change resolutions
Chiong Member - Evaluate the need for scope changes and communicate
them to the project manager as necessary
Shiela Tombiga Team - Participate in defining change resolutions
Member - Evaluate the need for scope changes and communicate
them to the project manager as necessary

Scope Management Roles and Responsibilities

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Scope Page 3 of 7
Management Plan SMP-19-0001 / 01 February 10, 2019

Scope Definition
The scope for this project was defined through a comprehensive requirements collection
process. First, a thorough analysis was performed on the plan with the feedback from the
sponsor. From this information, the project team developed the project requirements
documentation, the requirements management plan, and the requirements traceability matrix
for what the proposed modern resort must accomplish.
The project description and deliverables were developed based on the requirements
collection process and input from the subject matter experts in planning, managing and project
construction. This process of expert judgment provided feedback on the most effective ways to
meet the original requirement.

Work Breakdown Structure (WBS)

The Work Breakdown Structure (WBS) and Work Breakdown Structure Dictionary are
key elements to effective scope management. This section discuss how the project scope is to
be subdivided into smaller deliverables in the WBS and WBS Dictionary and how these smaller
components are managed during the life of the project.
For more effective management, the work required to complete the Proposed Modern
Resort will be subdivided into individual work packages not to exceed 40 hours of work. This
will allow the Project Manager to more effectively manage the project’s scope as the project
team works on the tasks necessary for project completion. The project is broken down into
three phases: the design phase, the planning phase, and the constructing phase. Each of
these phases is then subdivided further down to work packages that are estimated to require
no more than 40 hours of work and no less than 4 hours of work.
 Scope
Proposed Modern Resort Management Plan

Prepared by: JSenaban / ASeares / RBorbon /

Doc. No./Rev.: SMP-19-0001 / 01
AChiong / STombiga / CPasarda

Effectivity Date: February 10, 2019 Page 4 of 7

Work Breakdown Structure

 Scope
Proposed Modern Resort Management Plan

Prepared by: JSenaban / ASeares / RBorbon /

Doc. No./Rev.: SMP-19-0001 / 01
AChiong / STombiga / CPasarda

Effectivity Date: February 10, 2019 Page 5 of 7

Method/Tool Used
For the Scope Management Plan, the method/tool used is the Work Breakdown
Structure (WBS). WBS is a hierarchical reflection of all the work in the project in terms of
deliverables. The first is that is helps more accurately and specifically define and organize the
scope of the total project. The most common way this is done is by using a hierarchical tree
structure. Each level of this structure breaks the project deliverables or objectives down to
more specific and measurable chunks. The second reason for using a WBS in your projects is
to help with assigning responsibilities, resource allocation, monitoring the project, and
controlling the project. The WBS makes the deliverables more precise and concrete so that the
project team knows exactly what has to be accomplished within each deliverable. This also
allows for better estimating of cost, risk, and time because you can work from the smaller tasks
back up to the level of the entire project. Finally, it allows you double check all the deliverables'
specifics with the stakeholders and make sure there is nothing missing or overlapping.

Scope Verification
Scope verification should describe how the deliverables will be verified against the
original scope and how they will be formally accepted. For best results, the project
deliverables should be reviewed and approved by the customer throughout the lifecycle of the
project and not held back as a single deliverable at the end of the project.
As the Proposed Modern Resort progresses, the Project Manager will verify interim
project deliverables against the original scope as defined in the scope statement, WBS and
WBS Dictionary. Once the Project Manager verifies that the scope meets the requirements
defined in the project plan, the Project Manager and Sponsor will meet for formal acceptance
of the deliverable. The Project Manager will accept the deliverable by signing a project
deliverable acceptance document. This will ensure that project work remains within the scope
of the project on a consistent basis throughout the life of the project.
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Management Plan SMP-19-0001 / 01 February 10, 2019

Milestone Date Started Date Ended Deliverable

Project Charter
Set Objectives/Scope Feb. 10, 2019 Feb. 16, 2019 Project Management Plan
Master Project Schedule
Identify Team Feb. 10, 2019 Project Charter
Blueprint
Design Approval Feb. 17, 2019 Feb. 28, 2019
Site Layout
Permits Approval Mar 1, 2019 Mar. 16, 2019 Permits
Selecting Contractor Mar. 30, 2019 April 8, 2019 Contract
Site Preparation April 9, 2019 April 29, 2019 Site Clearance Letter
Groundwork April 30, 2019 June 1, 2019 -
Structure July 5, 2019 Nov. 11, 2019 -
Roof Nov. 12, 2019 April 21, 2020 -
Electrical & Plumbing Aug. 16, 2019 Nov. 1, 2019 -
Interior July 9, 2019 Sep. 1, 2020 -
Exterior Sep. 2, 2019 Oct. 28, 2019 -
Final Inspection Oct. 29, 2020 Nov. 17, 2020 Final Inspection Checklist
Deliver Site to the Client -
Sign the Ending Contract Signed End Contract

Scope Control
Scope control is the process of monitoring the status of the scope of the project. This
section also details the change process for making changes to the scope baseline.
The Project Manager and the project team will work together to control of the scope of
the Proposed Modern Resort. The project team will leverage the WBS Dictionary by using it as
a statement of work for each WBS element. The project team will ensure that they perform
only the work described in the WBS dictionary and generate the defined deliverables for each
WBS element. The Project Manager will oversee the project team and the progression of the
project to ensure that this scope control process is followed and progress is reported through
Project Scope measurements tools.
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Management Plan SMP-19-0001 / 01 February 10, 2019

Sponsor Acceptance
The undersigned acknowledge that they have reviewed the Scope Management Plan
and agree with the information presented within this document. Changes to this Scope
Management Plan will be coordinated with, and approved by, the undersigned, or their
designated representatives.

Approved by:

MANNY GONZALES Date:

Executive Sponsor

JELYN A. SENABAN

Project Manager Date:

REVISION LOG
Rev Effectivity Change
Description of Change Approval
Level Date Initiator

00 02/10/19 Initial Release. Jelyn Senaban

01

02