PROMOTIONS OUTREACH MAIN TASKS: Tuesday, 2nd of May 2023

TARGET LISTS OF DATABASE:

1. Co-Working Space
2. Gym / Fitness
3. Hostels
4. Visa Agencies
5. Event Planners
6. Wedding Organizers
7. Travel Agents
8. Concierge Services
9. Bali Communities
10. Clubs Promoters
11. Street Team Brief

PLANS & STRATEGIES:

TOOLS PREPARATIONS:
1. ACRYLICS AND FLYERS
2. COLLABORATIONS PROPOSALS
3. INVITES
4. VENUE INTRODUCTIONS
5. BUILD RELATIONSHIP
6. CREATE ACTIVATION EVENTS

ACTION PLAN:
1. Build database
2. Create a proposal for collaborations
3. Materials Marketing
Such as:
a. Acrylic size A4
b. Printed flyers on both sides (Monthly Calendar Event and Events) size A6
4. Reach out to targets and get the contact of the Person In Charge (PIC)
5. Make phone calls for the appointments
6. Schedule visits
7. Get the agreement and set the deals
8. Place the marketing materials (Acrylics, Flyers, Posters, TV ads display, etc)
9. Prepare the invites
10. Send the invites to come and party at the venues
11. Host the events
12. Prepare the gifts
13. Pay for a visit, bring a thank you card, and hand the gifts
14. Create the WhatsApp group
15. Blast the calendar events weekly
UPDATED INFO:
SHIERLY
1. The only person authorized to put an acrylic in a business.
2. No businesses are allowed into the circuit unless the business has an acrylic and the relationship is
established.
3. On the spreadsheet of businesses if there is no acrylic in the business it will remain at the bottom
below the redline. Once the acrylic is in the business we can move it into the completed category

KEVIN
1. Kevin will only replace the flyers, not maintain the relationships or set deals to have acrylics in
businesses.

PROMOTIONS OUTREACH DAY-TO-DAY TASKS

MONDAY
MONDAY TASKS: PREPARATIONS FOR WEEKEND EVENTS

1. Double Check: Make sure all the Google links are updated:
a. Calendar Events Assets
b. Create the template blast: make sure all Promo videos, animated flyers, flyers, price sheets &
guestlist details have been dispersed to the team and are accurate.
i. Artwork
ii. STILL ARTWORK
1. Square Size
2. Story Size
iii. MOTION ARTWORK
1. Story size
iv. VENUE VIDEO
1. Story Size
v. TALENT VIDEO
1. Story size
vi. Use talent bio for captions along with Talent IG Account, Guestlists Link / Tickets link &
Guestlists Term
vii. Send to the Director to get approval
viii. Once it approves the material assets Post for upcoming weeks’ events in all WhatsApp
groups driving guests to the guestlist link specifically.
(see SOP)
2. Double-check the group that is about to blast and make sure it delivered
a. If We see anyone left reach out to them and ask why they left the group
(see SOP)
3. Create the template for the affiliate partner's TV ads
 a. Do the size accordingly
b. Send to the Director to get approval
c. Once approved the material assets will be posted for upcoming weeks’ events in all WhatsApp
groups driving guests to the guestlist link specifically.
(see SOP)
4. Updating Day To Day spreadsheet, anything new updated and follow up to the ones that are still
pending status
(see SOP)
5. Touch base with other affiliates that are not in the group :
a. Wedding organizers
b. Event Planners
c. Travel Agents
(see SOP)
DAILY TASKS
1. 10 - 00 am – 11.00 am
a. 0pen Event Calendar Assets
b. Download and prepare for the post-WhatsApp blast
2. 11.00 am – 12.00noon
a. Add a Google folder to put all the assets material director to check and get approval
b. Once it is approved the POST EVENTS BLASTS: Coworking, Concierge & Commish
c. Touch-based with the other affiliates and inform them the upcoming events
d. Responding to any messages regarding guestlist submissions/ payments issues
questions/complaints/promo code issues/table bookings etc
3. 12.00noon – 01.00 pm Lunch Break
4. 01.00 pm Make sure that “Affiliates Assets” folders are updated with any new art as soon as received
from the Marketing Department (see SOP)
5. 02.00 pm Onboarding any new affiliates (see SOP)
6. Forward any Table Reservations to the Director to be approved and confirmed
7. Update “2023 Bali Venue, Party & Affiliates List” This is the list of venues, parties, and community
groups on the island of Bali. If anything new is noticed update the sheet immediately
8. 5:00 pm - open the spreadsheet promotions outreach task add any Uploads and reply to any
submission before leaving the office or signing off for the day. All submissions need to be added that
have been sent in. Transfer any client data into the promotions outreach spreadsheet.
9. Analyze GL Data from the prior weekend, qualify sort bdays, Key Guest Into WA
10. WA Clients that attended the weekend and say Thankyou
(UR VENUE) (see SOP)

TUESDAY
TUESDAY TASKS (REPORTING & ORGANIZATION DAY)
1. TOP PRIORITY: Get the material for printing IMMEDIATELY (follow the instructions from the director
and create the mapping)
 2. Request from marketing dept (Alice): If the assets requested by the director are ready to be sent to
printing
3. Request from marketing dept (Alice): for the assets to be put into the folder for printing vendors
4. Make sure that the assets are correctly done as the director requested
5. Send out current weekend events flyers to the affiliated digital marketing team to post on their
Instagram feed/stories.
6. Create a deadline for printing vendors
7. Please make an appointment to inform them that we will drop off the flyer’s replacements
8. Create mapping for route delivery of the material artwork
(see SOP)

DAILY TASKS
1. 10 - 00 am – 11.00 am
a. 0pen Event Calendar Assets
b. Download and prepare for the post-WhatsApp blast
2. 11.00 am – 12.00noon
a. Add a Google folder to put all the assets material director to check and get approval
b. Once it is approved the POST EVENTS BLASTS: Coworking, Concierge & Commish
c. Touch-based with the other affiliates and inform them the upcoming events
d. Responding to any messages regarding guestlist submissions/ payments issues
questions/complaints/promo code issues/table bookings etc
3. 12.00noon – 01.00 pm Lunch Break
4. 01.00 pm Make sure that “Affiliates Assets” folders are updated with any new art as soon as received
from the Marketing Department (see SOP)
5. 02.00 pm Onboarding any new affiliates (see SOP)
6. Forward any Table Reservations to the Director to be approved and confirmed
7. Update “2023 Bali Venue, Party & Affiliates List” This is the list of venues, parties, and community
groups on the island of Bali. If anything new is noticed update the sheet immediately
8. 5:00 pm - open the spreadsheet promotions outreach task add any Uploads and reply to any
submission before leaving the office or signing off for the day. All submissions need to be added that
have been sent in. Transfer any client data into the promotions outreach spreadsheet.
9. Analyze GL Data from the prior weekend, qualify sort bdays, Key Guest Into WA
10. WA Clients that attended the weekend and say Thankyou
(UR VENUE) (see SOP)

WEDNESDAY
WEDNESDAY TASK (PREPARATIONS FOR AFFILIATED VISITS AND REPLACE FLYERS DAY)
1. Prepare the lists
2. Make an appointment
3. Check if there is any changing plan for the appointments
4. Check on the vendor’s group for printing progress
 5. Make sure they delivered on time and printed the correct material assets
6. Post Events on WhatsApp Groups
7. Chat With Wedding Planners
8. Touch Base With Travel Agencies
9. Chat With the Event Planner
10. Touch Base With Concierge Services

DAILY TASKS
1. 10 - 00 am – 11.00 am
a. 0pen Event Calendar Assets
b. Download and prepare for the post-WhatsApp blast
2. 11.00 am – 12.00noon
a. Add a Google folder to put all the assets material director to check and get approval
b. Once it is approved the POST EVENTS BLASTS: Coworking, Concierge & Commish
c. Touch-based with the other affiliates and inform them the upcoming events
d. Responding to any messages regarding guestlist submissions/ payments issues
questions/complaints/promo code issues/table bookings etc
3. 12.00noon – 01.00 pm Lunch Break
4. 01.00 pm Make sure that “Affiliates Assets” folders are updated with any new art as soon as received
from the Marketing Department (see SOP)
5. 02.00 pm Onboarding any new affiliates (see SOP)
6. Forward any Table Reservations to the Director to be approved and confirmed
7. Update “2023 Bali Venue, Party & Affiliates List” This is the list of venues, parties, and community
groups on the island of Bali. If anything new is noticed update the sheet immediately
8. 5:00 pm - open the spreadsheet promotions outreach task add any Uploads and reply to any
submission before leaving the office or signing off for the day. All submissions need to be added that
have been sent in. Transfer any client data into the promotions outreach spreadsheet.
9. Analyze GL Data from the prior weekend, qualify sort bdays, Key Guest Into WA
10. WA Clients that attended the weekend and say Thankyou
11. (UR VENUE) (see SOP)

THURSDAY
THURSDAY TASK: PROMO AND VISIT DAY PLAN
1. Work on Special CORPORATES EVENTS
2. See if there is any of the affiliates have birthday events
3. Reach out to the affiliate's partners

DAILY TASKS
1. 10 - 00 am – 11.00 am
a. 0pen Event Calendar Assets
b. Download and prepare for the post-WhatsApp blast
 2. 11.00 am – 12.00noon
a. Add a Google folder to put all the assets material director to check and get approval
b. Once it is approved the POST EVENTS BLASTS: Coworking, Concierge & Commish
c. Touch-based with the other affiliates and inform them the upcoming events
d. Responding to any messages regarding guestlist submissions/ payments issues
questions/complaints/promo code issues/table bookings etc
3. 12.00noon – 01.00 pm Lunch Break
4. 01.00 pm Make sure that “Affiliates Assets” folders are updated with any new art as soon as received
from the Marketing Department (see SOP)
5. 02.00 pm Onboarding any new affiliates (see SOP)
6. Forward any Table Reservations to the Director to be approved and confirmed
7. Update “2023 Bali Venue, Party & Affiliates List” This is the list of venues, parties, and community
groups on the island of Bali. If anything new is noticed update the sheet immediately
8. 5:00 pm - open the spreadsheet promotions outreach task add any Uploads and reply to any
submission before leaving the office or signing off for the day. All submissions need to be added that
have been sent in. Transfer any client data into the promotions outreach spreadsheet.
9. Analyze GL Data from the prior weekend, qualify sort bdays, Key Guest Into WA
10. WA Clients that attended the weekend and say Thankyou
11. (UR VENUE) (see SOP)

FRIDAY
FRIDAY TASK: PROMO AND VISIT DAY PLAN
1. Constantly inputting incoming guestlist requests via UR VENUE and by text messages. Fridays this is a
huge focus as we have the majority of the list for this weekend coming in
2. Visit the venues, and meet the managers/Owners’ high-level management team from the affiliates – if
they are not there ask to make an appointment
3. Making sure affiliates sheets are updated with all the target business to be completed
4. Take a picture of the assets and send it to the Promotions outreach group with notifying status
Approved, updated/ Need to follow up later
5. Updated the lists in the spreadsheet including the notes
6. Onboarding any new affiliates starting the appointment to visit and inform the collaboration proposal
for a reason to visits

DAILY TASKS
1. 10 - 00 am – 11.00 am
a. 0pen Event Calendar Assets
b. Download and prepare for the post-WhatsApp blast
2. 11.00 am – 12.00noon
a. Add a Google folder to put all the assets material director to check and get approval
b. Once it is approved the POST EVENTS BLASTS: Coworking, Concierge & Commish
c. Touch-based with the other affiliates and inform them the upcoming events
 d. Responding to any messages regarding guestlist submissions/ payments issues
questions/complaints/promo code issues/table bookings etc
3. 12.00noon – 01.00 pm Lunch Break
4. 01.00 pm Make sure that “Affiliates Assets” folders are updated with any new art as soon as received
from the Marketing Department (see SOP)
5. 02.00 pm Onboarding any new affiliates (see SOP)
6. Forward any Table Reservations to the Director to be approved and confirmed
7. Update “2023 Bali Venue, Party & Affiliates List” This is the list of venues, parties, and community
groups on the island of Bali. If anything new is noticed update the sheet immediately
8. 5:00 pm - open the spreadsheet promotions outreach task add any Uploads and reply to any
submission before leaving the office or signing off for the day. All submissions need to be added that
have been sent in. Transfer any client data into the promotions outreach spreadsheet.
9. Analyze GL Data from the prior weekend, qualify sort bdays, Key Guest Into WA
10. WA Clients that attended the weekend and say Thankyou
11. (UR VENUE) (see SOP)
(UR VENUE) (see SOP)

SATURDAY
DAY OFF

SUNDAY
DAY OFF

WEEKLY TASK
WEEKLY TASKS
1. Make Sure That the Promoter details spreadsheet is updated
a. Co-Working Space
b. Gym / Fitness
c. Hostels
d. Visa Agencies
e. Event Planners
f. Wedding Organizers
g. Travel Agents
h. Concierge Services
2. Make Sure that Affiliates Partners Profiles are Updated
3. Create the group and send the material event assets Every week on Tuesday
4. Make sure all the links and spreadsheets are updated
5. Update Ticket link for big events to be sent out to the affiliate's partners
6. Make Sure that the manager's and owners’ details are updated and stay in relationship with them,
7. Ask if they need anything that we could do together for this affiliates program, such as outings,
members’ birthdays, Farewell parties, etc
MONTHLY TASK
MONTHLY TASKS
1. Create Monthly Affiliate reports
2. Make Sure that the Master Sheet is updated and Active
3. Work on updating Birthday List, outings, staff parties, etc
4. Make Sure That the Hostel List, Visa Agents, and Travel Agents on the Spreadsheet are updated
5. Make Sure that Bali Venues, Parties, and affiliate partners are updated

DATA SHEETS TO KEEP UPDATED & MANAGED

1. Promotions outreach data sheets (add link to form for all)
2. Event Activations sheets (added to the database

PROMOTIONS outreach DAY-TO-DAY

Promotions outreach sheets

Promotions outreach blast
Coworking space x Savaya Bali
Concierge x Savaya Bali
Commish team
Look for corporate event possibilities
Reach out to B2B potential target
*must be authenticated

Promotions outreach email

Login: promotionsoutreach@kaja-group.com
PW: Lafuga23$$$

OFFICE WIFI AND PASSWORDS

ID: Event@savayabali
PW: Marketing@2021!
ID: Printer-WIFI
PW: Printer@2021!
ID: BOH@Savayabali
PW: BOH2021!

IMPORTANT CONTACTS

Director: Daniel Krieg - Daniel.krieg@kaja-group.com WhatsApp: +1 (619) 602-0446

Marketing: Alice (Graphics, Edit, Contents) - Alice@kaja-group.com WhatsApp: +6281328889800