Application Rationalization Questionnaire

Application sprawl can cost millions, pose security and compliance risk, and make
organizations less agile

Our research has shown that only 15% of organizations regularly

rationalize their application portfolios. As a result, these portfolios
15% quickly fill up with applications that have overlapping functionality,
varying lifecycles, and different supporting technologies.

Information is the key to application rationalization.
To get it, you need the help of people from across
your organization. LeanIX EAM offers a built-in
survey feature that allows you to easily survey
multiple stakeholders.
You can use the questions below to create a survey
and share it with application owners, department
heads, IT architects, and end users. You can also use
it as a general checklist to ensure that you collect all
the information needed to fuel your application
rationalization efforts.

Key Questions for Application Rationalization

Application Information

• What is the application used for?

• Who uses the application and how frequently?

• What business processes does the application support?

• What is the current version of the application?

• When was the application last updated?

Cost and ROI

• What is the total cost of maintaining the application?

• What is the cost of supporting the application?

• What are the application's licensing and maintenance costs?

• What is the application's total cost of ownership (TCO)?

• What is the return on investment for the application?

Integration and Complexity

• How does the application integrate with other systems?

• How complex is the application's architecture?

• Does the application meet our architecture guidelines and standards?

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Functionality and Performance

• Does the application meet business requirements?

• How reliable and scalable is the application?

• How responsive is the application?

Criticality and Risks

• How critical is the application to the business? (Application criticality labels can be defined as;
mission-critical applications, business-critical applications, business operational applications,
and administrative service applications)

• What are the security risks associated with the application?

• Has the application had vulnerabilities or inconsistencies in the past?

• Does the application meet all security guidelines & regulations?

User Experience

• Is the application easy to use and navigate?

• Does the application have a modern and intuitive interface?

• Are users satisfied with the application's performance and usability?

• How reliably does the application perform?

Vendor Support

• Is the vendor providing adequate support and maintenance?

• What is the vendor's track record for resolving issues?

• Is the vendor responsive to requests for support and maintenance?

Business Alignment

• Does the application support the organization's business goals and objectives?

• Is the application aligned with the organization's technology roadmap?

• Will the application help drive innovation and growth for the organization?

• How well does the application fit into the overall company strategy
(e.g. make or buy, cloud vs. on-prem)?

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 Key Benefits of Application Rationalization
Achieving your company’s operational and financial goals calls for continuous
application rationalization

Cost savings Increased agility

Identifying redundant or unnecessary A streamlined portfolio allows you to
applications leads to reduced licensing, pivot quickly while freeing up resources
maintenance, and support costs. for strategic innovation.

Better resource allocation Improved efficiency

More budget for innovation as a result Streamlining the portfolio with a focus
of decreased spend on supporting on technical & functional fit leads to
redundant and unnecessary optimized business processes and
applications. increased productivity.

Enhanced security
A well-defined and well-managed
application perimeter is easier to defend.

To realize these benefits, you have to ask the right Find out more about understanding these
questions. You also need a clear understanding of strategies and defining success for your
your company’s goals, the strategies being used application rationalization efforts here.
to achieve those goals, and the specific role that
application rationalization can play in supporting
those strategies.

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