ARAWAK &COMPANY

EST.#01C.
PINTO ROAD SOUTH, CHURCHILL ROOSEVELT HIGHWAY
TELEPHONE: 1-(868) 643-2435-7

DATE: 03/07/2023
EMPLOYEE SAFETY ORIENTATION GUIDE/MAINTENANCE.
Company Mission Statement
The mission of Arawak and Company is to maintain the highest standards in the poultry processing industry
through continuous improvements in poultry quality, delivery and service while maintaining applicable safety & health
requirements.
Arawak and Company Policy
Arawak and Company will strive to provide a first-class service that comprises food and worker safety and
compliance with our customer’s requirements. This objective shall be achieved by the involvement of management,
employees and all other stakeholders and by adhering to the strictest standards regarding safe food handling.
Worker Safety Guidelines-
Welcome to Arawak 1 Poultry Processing Facility
For your safety, please observe these guidelines. You are required to follow them during your employment.
Maintenance
Maintenance is a high-risk activity because it often requires working alongside a running process and in close
contact with machinery. During normal production operations, automation typically diminishes the likelihood of human
error that can lead to accidents. However, in maintenance activities, contrary to normal operation, direct contact between
the worker and machine cannot be reduced substantially, as maintenance is an activity where workers need to be in close
contact with processes and machinery.
Maintenance often involves unusual work, non-routine tasks, and it is often performed in exceptional conditions,
such as in confined spaces, example. Maintenance operations typically include both disassembly and reassembly, often
involving complicated machinery. This can be associated with a greater risk of human error, increasing the accident risk.
Working under time pressure is also typical for maintenance operations, especially when shutdowns or high-
priority repairs are involved.
As a result, there is a high risk of accidents related to maintenance activities.
 Crushing by moving machinery or unexpected machine start-up
 Falls from heights or accidents involving falling objects
 Electrocution, electrical shocks or burns
 Confined spaces resulting in asphyxiation
 Explosions and fire.
To mitigate the risk to maintenance personnel, there are five basic rules for safe maintenance.
1. Planning - Maintenance must start with proper planning. A risk assessment must be carried out and workers should be
involved in this process. Issues to be covered at the planning stage are:
a) The scope of the task – what needs to be done, and how it will affect other workers and activities in the workplace.
b) Risk assessment – potential hazards have to be identified (e.g., dangerous substances, confined spaces, moving parts
of machinery, chemical substances or dust in the air), and measures need to be developed to eliminate or minimize the
risks.
c) Permits to work and lock-out systems.
d) The time and resources that the activity will require.
 ARAWAK &COMPANY
EST.#01C.
PINTO ROAD SOUTH, CHURCHILL ROOSEVELT HIGHWAY
TELEPHONE: 1-(868) 643-2435-7

e) Communication between maintenance and production staff, and all other parties concerned.
f) Competence of the employees and adequate training.
Management will ensure that workers have the skills that they need to carry out the necessary tasks, are informed
about safe work procedures, and know what to do when a situation exceeds their competence.
2. Making the workplace safe. The work area needs to be secured by preventing unauthorized access, by using barriers
and signs, for example. The area also needs to be kept clean and safe, with power locked-out, moving parts of machinery
secured, temporary ventilation installed, ensuring a safe & adequate anchor point for the safe use of safety harnesses at
heights work and safe routes established for workers to enter and exit the work area.
Warning cards should be attached to machinery, with the date and time of lock-out, as well as the name of the
person authorized to remove the lock. This way, the safety of the worker performing the maintenance on the machine will
not be jeopardized by another worker inadvertently starting it up.
If possible, guards should be designed to allow minor maintenance on the machines without removing them. If the
guards must be removed or deactivated, then lock-out procedures should be followed. Maintenance workers must be
trained on how, and under which conditions, safeguards may be removed.
3. Use of appropriate equipment. Workers involved in maintenance tasks should have the appropriate tools and
equipment, which may be different from those that they normally use. Considering that they may be working in areas that
are not designed to have people working in them, and that they may be exposed to a variety of hazards, they must also
have appropriate personal protective equipment (PPE).
Concerning the equipment and tools to be used, employers will ensure that:
 The right tools and equipment for the job are available (together with instructions in using them, if required).
Tools & equipment are to be in a safe and working condition (eg. scaffolding are to be in good working condition
and are to be inspected before use and erected safely.)
 They are in an appropriate condition
 They are suitable for the work environment (e.g., no sparking tools in flammable atmospheres), and
 They have an ergonomic design. All personal protective equipment must:
 Be appropriate for the risks involved, without the equipment itself leading to an increased risk • correspond to
existing conditions at the workplace
 Take account of ergonomic requirements and the worker’s state of health
 Fit the wearer correctly after any necessary adjustment.
4. Working as planned. Safe work procedures have to be communicated and understood by workers and supervisors and
applied correctly. The work should be monitored so that the agreed safe systems of work and job site rules are observed.
Maintenance is often carried out under pressure – for example, when a fault has brought the production process to
a standstill. Safe procedures need to be followed, even when there is time pressure. Shortcuts could be very costly if they
lead to accidents, injuries or damage to property.
Procedures are need to be in place for unexpected events. Part of the safe system of work should be to stop work
when faced with an unforeseen problem or a problem exceeding one’s competence. It is very important to remember that
exceeding the scope of one’s skills and competence may result in accidents. If such occurs, the worker needs to check
with others or the manager for the safe way forward.
5. Final check. The maintenance process needs to end with checks to make sure that the task has been completed, that the
machine under maintenance is in a safe condition, and that all waste material that has been generated during the
maintenance process has been cleaned away. When all is checked and declared safe, then the task can be signed off, and
supervisors and other workers can be notified.
This final step also involves completing a report, describing the work that has been performed and including
comments on any difficulties that have been encountered, together with recommendations for improvement. Ideally, this
 ARAWAK &COMPANY
EST.#01C.
PINTO ROAD SOUTH, CHURCHILL ROOSEVELT HIGHWAY
TELEPHONE: 1-(868) 643-2435-7

should also be discussed at a staff meeting where the workers involved in the process – as well as those working around
them – can comment on the maintenance activity and come up with suitable suggestions to improve the process.
 Manual Handling, Pulling, Pushing and Lifting- Avoid manual handling that you are not able to manage, however,
if your work requires these tasks, get manual or mechanical assistance. Associated injuries include muscular and
nerves injuries, hernias, strains and fractures and cuts if these tasks are done unsafely.

 Substance Abuse- The use, possession and distribution of Illegal and Illicit drugs are strictly prohibited in our
workplaces. They include but are not limited to alcohol, marijuana and cocaine. If found in use or possession of such,
he/she will not be allowed to work and will face disciplinary action. Smoking of cigarettes inside of buildings, on
stairways, isles and truck loading areas is prohibited.

 Accidents and Incidents- In the event of any accident/incident you are to inform your supervisor immediately. Do
not leave the compound without informing your supervisor or without his knowledge. You must ensure a written
statement/report of the incident/accident is taken. If injury leave is granted by a doctor, a written medical certificate
must be submitted. At the end of the leave period, a doctor’s certificate of fitness must be obtained and submitted to
the company.

 Emergency Action- In the event of an emergency e.g. Fire, etc. do not panic, remain calm and proceed to the muster
point as directed. All persons will be accounted for by their supervisor. Fire Wardens will assist in the evacuation
process; no one is to return to the workplace after they have left. All persons must wait for further instructions at the
Muster Point.

 General- Be reminded that safety is everyone’s responsibility. You are expected to follow all rules and guidelines of
the company as unsafe behaviors and actions can result in accidents and injuries to yourself and others. To further
assist you, Safety Training and Safety Signs are to be followed and Supervisors will carry out observations in their
areas. I understand that further safety training will be ongoing for my development and implementation.
o I further understand that a disciplinary policy is in effect.

 The guidance exercise will be carried out by the safety officer, noting to the employees the work to be done in each
area and where the risks are located in those areas, and workers are expected to follow the information provided by
the safety officer. Workers are recommended to meet with their supervisors to obtain more information about the
manual.

 All employees must attend the daily toolbox meetings, to avoid disciplinary actions and also be on time with the
uniform, if you are late or don’t attend, you won’t be allowed to sign the register. Maintenance meeting at 7:30am,
Rendering plant at 8:00am

 Employees must sign the registration book every working day, at the entrance and exit of the factory, to avoid
disciplinary actions.

 Disciplinary action will be taken for anyone who is found littering, please dispose of your unwanted PPE, Cigarette
butts, wrappers, bottles etc. into the bins provide.

Maintenance workers, please be safe

I, have understood and agree to follow all of the above rules and guidelines at all times at work.

EMPLOYEE----------------------------- DATE ----------------------

 ARAWAK &COMPANY
EST.#01C.
PINTO ROAD SOUTH, CHURCHILL ROOSEVELT HIGHWAY
TELEPHONE: 1-(868) 643-2435-7

SUPERVISOR--------------------------- DATE------------------------