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Region 9 Addendum To RFP For A-E Services For NEST
Region 9 Addendum To RFP For A-E Services For NEST
Region 9 Addendum To RFP For A-E Services For NEST
11/22/23
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REGION 9 BOARD OF EDUCATION
ADDENDUM #1
INSTRUCTIONS TO BIDDERS
1. INTRODUCTION
The Region 9 Board of Education (the “BOE”) is inviting qualified architectural firms
to submit proposals to provide comprehensive design services, consisting of multiple phases
from a feasibility study to construction administration for the design of restroom facilities, two
team rooms and potentially a concession building, for the Joel Barlow High School Stadium
venue, located at 70 Turney Rd., in Redding, Connecticut (the “Project”). The BOE is seeking a
qualified architectural firm to assist the BOE in identifying the most feasible solution(s), at the
lowest possible cost, to comprehensively address the Project. BOE intends to enter into a
staged, performance-based contract with the most responsible qualified firm. The phases
include the following:
Background
Existing structures include the following as noted in Figure 1 and 2 of the original RFP:
Notice
Delete the second paragraph under Notice and replace with the following:
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This opportunity has been publicly advertised through the Invitation to Bid. The Project
will be awarded to the bidder, determined and selected by the BOE in the manner
described in Section 8 of these Instructions.
2. SCOPE OF WORK
With the exception of Figures 1 and 2, delete Scope of Work in its entirety and replace with
the following:
The design professional shall conduct a feasibility study, which shall include an assessment
of existing structures and the potential adaptive reuses (“Study”) for the 4 structures
identified above.
a. Bathroom facilities;
b. Two (2) Team Rooms; and
c. The possibility of a concession building that is equipped with basic amenities such
as running water and a sink, and from which food can be served.
The selected Proposer will identify and/or review the following items from an engineering,
architectural, and/or code compliance perspective for potential adaptive use:
The selected Proposer will analyze the building and the property, within the context of any
issues identified by the Study, and within the context of the potential uses outlined in these
Specifications or identified by the BOE, in order to identify:
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a. Whether any of the proposed and/or potential uses of the building and/or property (see
below) are not appropriate;
b. Explore and present alternative options available for the desired structures, delineating
how the existing building and space allocation may be best utilized to provide a mix
of proposed and/or potential uses in a functional and logical manner that will meet the
current and future needs of users as outlined in this Specification;
c. Any improvements to the building and/or property that would be required to
adaptively reuse the existing building/property for those uses detailed in the
Specifications and/or identified by the BOE, including but not limited to design
options for wastewater disposal; and
d. Whether new structures or a combination of new and renovated structures present the
best option to meet the current and future needs of the BOE, in light of the uses
identified in these Specifications and/or by the BOE.
We anticipate that the selected Proposer will accomplish the tasks described above by meeting
with representatives of the BOE to determine the space needs for the Project. By January 8,
2023, the selected Proposer will provide conceptual designs, timelines, and cost estimates
related to any improvements that would be required to repurpose the building/property for
identified uses or any demolition required. The conceptual designs will include, but not
necessarily be limited to the following:
a. Bathroom facilities;
b. Two (2) Team Rooms;
c. The possibility of a concession building that is equipped with basic amenities such
as running water, a sink and from which food can be served; and
d. Wastewater disposal options.
The selected Proposer will be available, as needed, to work with BOE. The selected Proposer
will also be available to attend meetings of the BOE to present the results of the Study.
Proposers will clearly define their communications plan for the project in the “Overall
Approach” section of their response to this RFP, including whether, in the opinion of the
proposer, more than three (3) meetings with the BOE will be required, indicating the
suggested number of meetings and whether the January 8, 2023, date to present conceptual
designs to the BOE can be achieved.
At the conclusion of the Study, the selected Proposer will deliver a written report to the BOE
documenting the findings of the Study. Said report will include any alternative conceptual
designs, cost estimates or timelines developed as required by these Specifications. The
selected Proposer will develop visual aids such as PowerPoint presentations, handouts, or
illustrative posters, to be used for presentations as needed. All deliverables (report and
supporting documents) will be provided to the BOE in hard copy and in electronic format.
Electronic format shall include both PDF versions and native format versions (i.e., AutoCAD,
Word, Excel, PowerPoint, etc.) of all
documents.
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2.02 Schematic Design Phase
Upon approval and authorization to proceed from the BOE, the selected Proposer will
provide Schematic Designs that shall include, but not be limited to, the following:
a. Provide a preliminary evaluation of the schedule, budget, and project cost suggesting
necessary refinements to the developed conceptual design and project plan;
b. Present the BOE with a preliminary evaluation of no more than three (3) alternative
approaches;
c. Present Schematic Design Documents, which shall include but not be limited to,
preliminary plans, sections, elevations, and may include some combination of study
models, perspective sketches or digital presentations, as well as preliminary
selections of major building systems and construction materials;
d. Ensure Schematic Design Documents are consistent with the BOE’s project goal,
schedule, and budget; and
e. Attend meetings with user groups as may be required.
Upon approval and authorization to proceed from the BOE, the selected Proposer will
provide Design Development services that shall include, but not be limited to, the following:
Upon approval and authorization to proceed from the BOE, the selected Proposer will
provide Construction Documents that shall include, but not be limited to, the following:
a. Prepare Construction Documents that shall be ready to bid and shall illustrate and
describe the further development of the approved Design Development Documents
and shall consist of Drawings and Specifications setting forth in detail the quality
levels and performance criteria of materials and systems and other requirements for
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the construction of the Project, including all information required to obtain all
permits, certifications, and approvals necessary to complete the Project; and
b. Assist the BOE the bidding phase and which shall include attending a reasonable
number of meetings with the BOE, responding to questions related to the bid and
attending the bid opening.
Upon approval and authorization to proceed from the BOE, the selected Proposer will
provide Construction Phase services that shall include, but not be limited to, the following:
3. DELIVERABLES
4. SCHEDULE
The BOE is looking to have conceptual designs for the options for the BOE’s
consideration by January 8, 2023. If this schedule cannot be met, the Proposer
shall include a timeline for the presentation of conceptual designs.
5. CONTENTS OF BID
Delete Schedule B under Section 5.01, attached to the Original RFP and insert Schedule B
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attached hereto.
8. SELECTION PROCESS
8.02 Evaluation Criteria: The BOE will evaluate Proposals based upon the following
criteria:
Delete Schedule A attached to the original RFP and replace with Schedule A attached hereto.
Delete Schedule B attached to the original RFP and replace with Schedule B attached hereto.
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SCHEDULE A
PROPOSAL FORM
ADDENDUM #1
_____________________________________________________________________
PRICE PROPOSAL
Pursuant to and in full compliance with the RFP, the undersigned proposer, having visited the site
or property if applicable, and having thoroughly examined each and every document comprising
the RFP, including any addenda, hereby offers and agrees as follows:
To provide the products and/or services specified in, and upon the terms and conditions of, the
RFP for the total sum of
/100 Dollars (write out
in words) ($___________________).
Hourly Rates: To the extent that extra work is required beyond this RFP, please provide the
applicable hourly rates:
ACKNOWLEDGEMENT
In submitting this Proposal Form, the undersigned proposer acknowledges that the price(s)
include all labor, materials, transportation, hauling, overhead, fees and insurances, bonds or letters
of credit, profit, security, permits and licenses, and all other costs to cover the completed products
and/or services called for in the RFP. Except as otherwise expressly stated in the RFP, no
additional payment of any kind will be made for the products and/or services called for in the
RFP.
Name of Proposer:
________________________________
By: _____________________________________
_____________________, Its __________________, duly authorized
Date: ______________________________
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SCHEDULE B
SUBMISSION REQUIREMENTS/QUALIFICATIONS
ADDENDUM #1
Content of Submissions:
Each proposer will be evaluated using the above Qualification Criteria. To assist and expedite
this evaluation, each proposer must provide the following information in the order listed below:
2. Contact Information: Provide the name, title, email address and telephone
number of the person(s) to be contacted for further information or clarification.
5. Project Team Members: Provide a list of proposed project team members along
with related responsibilities they will devote to the Project. Provide resumes of key
personnel that would be assigned to the Project and a brief description of similar projects.
Please include the qualifications of all project team members.
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a. List of Project Team Members, consultants and staff involved;
b. Size (project cost and square feet) and location of project;
c. Provide contact name and telephone numbers for the Owner and
Contractor (specific individuals); and
d. Additional information, not included above, that the proposer feels may
be useful and applicable to this Project and helpful to the BOE’s
evaluation. Please limit response to three (3) pages.
9. Fee Proposal: The fee proposal will include a detailed listing of the cost for each
activity referenced in these Specifications. The fee proposal will be inclusive of all costs, such
as travel costs or supplies/materials, required to complete the Study.
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SG-20752292v1