Inventory TM Suraj Brand

Training Manual (TM)
Oracle Inventory
SURAJ BRANDS (PVT.) LTD
A. F. FERGUSON & CO.

CHARTERED ACCOUNTANTS
A member firm of
Table of Contents
1 Receipts & Returns ....................................................................................................... 1

1.1 Receiptsagainst Purchase Order............................................................................................................ 1
1.2 Receiving Transaction (Inspection)........................................................................................................ 6
1.3 Receiving Transaction (Inventorization) .............................................................................................. 10
1.4 Return to Vendor ................................................................................................................................. 14
1.5 Corrections .......................................................................................................................................... 18
2 Transactions ................................................................................................................. 22
2.1 Sub inventory Transfer ........................................................................................................................ 22
2.2 Miscellaneous Transaction .................................................................................................................. 26
3 Inquiry ............................................................................................................................ 30
3.1 On-hand Quantity ................................................................................................................................ 30
3.2 Material Transactions .......................................................................................................................... 34
3.3 Transaction Summary .......................................................................................................................... 37
4 CMT Scenario ................................................................................................................ 40

4.1 Fabric Purchase Order ......................................................................................................................... 41
4.2 Fabric Receipt ...................................................................................................................................... 43
4.3 Fabric Issuance (Misc. Issuance) .......................................................................................................... 45
4.4 CMT Expense Purchase Order ............................................................................................................. 47
4.5 CMT Expense Receipt .......................................................................................................................... 49
4.6 Finished Goods Receipt via Misc. Receipt ........................................................................................... 50
Suraj Brands Training Manual – Inventory
1 Receipts & Returns

1.1 Receipts against Purchase Order
A Receipt against purchase order can be entered through PO receipt window. Open Receipts in main
navigator screen:
Navigation:
Transactions > Receiving > Receipts
A. F. Ferguson & Co.

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Following Window will appear:
Enter the Purchase Order number and Click Find.

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Following Window will appear:
Following information will be entered in this screen:

 Receipt Date
 Comments (Optional)

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After entering above information, using Tab button move to the lower form or simply click on the
Header button on lower form, then a new form will appear:
Select the relevant receipt line (If there are two lines) and enter receipt quantity if it is different from
total ordered quantity.
Save Your Work.

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After saving the receipt, system will assign an automatic Receipt Number on the Receipt Header
form.

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1.2 Receiving Transaction (Inspection)

After goods are receipted, goods will be inspected before inventorying in the stores. Goods will either
be entered in inventory or capitalized or expensed out depending upon the nature of item.
Navigate to the receiving transactions window:
Transactions > Receiving > Receiving Transactions

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Following window will appear:

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Default quantity will appear as the quantity received. User can change the quantity which he wants to
inspect.
Click on Inspect button and following window will appear:
Select the relevant Status to Accept or Reject the quantity.
Click on OK and save your work.
Now quantity accepted will be available to be inventoried in the stores and rejected quantity will be
returned to the supplier.

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1.3 Receiving Transaction (Inventorization)

Goods will either be entered in inventory or capitalized or expensed out depending upon the nature
of item. Receiving transactions will only be entered for items to be taken to Inventory.
Navigate to the receiving transactions window:
Transactions > Receiving > Receiving Transactions

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Double click on the Receiving Transactions function, the following form will open.
Receiving transactions can be entered against a receipt, which can be searched through the following
optional criteria’s:
 Receipts
 Purchase order
 Requisition
 Supplier
 Shipment
After Search criteria have been entered, click on the Find button to see the line Information of the
Receipt.

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All lines relating to the particular receipt will appear.
Enter the quantity to be received in inventory, and then enter the following information:
 Sub Inventory
 Locator
 Date
 Lot / Serial Info (Only if the Item is Lot/Serial enabled)

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Save your work.

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1.4 Return to Vendor

Return to vendor transaction will be processed in order to return the received quantity to Vendor.
Navigation:
Transactions > Receiving > Returns

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The following Screen will appear:
Returns against PO receipts can be searched through any of the following criteria:
 Purchase order Number

 Supplier Name
 Receipt number
 Item

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Following window will open:
Enter the return quantity and return type i.e. receiving or supplier. If the quantity is to be returned
directly to vendor/supplier then select Supplier in the ‘Return to ‘field.
If the quantity is to be returned to inspection area, then select Receiving in the ‘Return to ‘field.

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The selected quantity has been returned.
Save your work.

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1.5 Corrections
Correction transaction will be processed to correct the quantity received against the purchase order.
Navigation:
Transactions > Receiving >Corrections

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Corrections against PO receipts can be searched through any of the following criteria:
 Purchase order Number

 Supplier Name
 Receipt number
 Item

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Quantity should be entered in negative. Correction can be made for both transactions types:
 Deliver
 Receive
After saving your work, quantity delivered will be corrected.

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Quantity corrected from ‘Deliver’ transaction type will now be shown in ‘Receive’ transaction type.
Save your work.

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2 Transactions
2.1 Sub inventory Transfer
Sub inventory transfer will be used for following situations:
o To transfer items from one ware house to another in a single inventory Organization.
o Transfer of material from one logical location to another.
Navigation:
Transactions >Sub inventory Transfer

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Following window will appear.
The today’s Date will appear as Default. Select the type Sub inventory Transfer and select the
Transaction lines button.

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Enter the following fields:
 Item
 Source Sub inventory
 Source Locator
 To Sub inventory
 To Locator
 Quantity

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Upon saving the work, quantity will be transferred.

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2.2 Miscellaneous Transaction

Miscellaneous transactions will be used for processing inventory issues and receipts without source
document. Select Miscellaneous Transaction.
Navigation:
Transactions > Miscellaneous Transaction
Double-click the function following window will appear:

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Choose the type of Miscellaneous Transaction i.e. Miscellaneous Issue or Miscellaneous Receipt.
Then press Transaction Lines. It will open the following form.
Enter the following information:

 Item
 Sub inventory
 Locator
 Quantity
 Account (In case of Misc. Issue transaction this is the Debit account, for Misc. Receipt
this is the credit account)

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Save your work.

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3 Inquiry
3.1 On-hand Quantity
On hand quantity functionality will be used to view available quantity across locators, sub inventories
and organizations.
Select On-hand Quantity from navigator
On-hand, Availability > On-hand Quantity

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Enter the search criteria to see the available quantity of item

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Here you can view the available quantity of concerned item in different location.

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3.2 Material Transactions

To view detail associated with each inventory transactions. Click Material Transactions
Transaction > Material Transaction

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Enter the search criteria to find the relevant material transactions.

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This will show the type of transactions occurred for the items given their quantities another relevant
information.

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3.3 Transaction Summary

You can view transaction summaries for items transacted within a specified date range. Using the
search criteria, user can further narrow the focus of the information summarized. You can use this
information for input/output and transaction history analysis.
Navigate to Transaction Summary window through the following Path:
Transactions > Transaction Summaries

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Enter the search criteria on the following query form and press summarize.

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Summary will be shown for the search criteria selected on the following form.

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4 CMT Scenario
Steps involved in CMT scenario
 Fabric Purchase Order

 Fabric Receipt
 Fabric Issuance
 Cmt Expense Purchase Order
 Cmt Expense Receipt
 Finished Goods Receipt via Misc. Receipt

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4.1 Fabric Purchase Order
Create a requisition for fabric and Auto create Purchase order from it.

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Approve and move to receipt window.

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4.2 Fabric Receipt

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After acceptance next step will be inspection.

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4.3 Fabric Issuance (Misc. Issuance)

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Enter Transaction lines
Save your work.

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4.4 CMT Expense Purchase Order
Create a requisition for CMT and Auto create Purchase order from it.

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Enter line level DFF for Finished Goods Items.

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4.5 CMT Expense Receipt

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4.6 Finished Goods Receipt via Misc. Receipt

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Add line wise Finished goods receipts.Further more give refrence of CMT expense PO in line level DFF
Check distributions from material transactions.

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Training Manual (TM)

SURAJ BRANDS (PVT.) LTD

A. F. FERGUSON & CO.

1 Receipts & Returns ....................................................................................................... 1

4 CMT Scenario ................................................................................................................ 40

1 Receipts & Returns

Transactions > Receiving > Receipts

A. F. Ferguson & Co.

Following Window will appear:

Enter the Purchase Order number and Click Find.

A. F. Ferguson & Co.

Following Window will appear:

Following information will be entered in this screen:

A. F. Ferguson & Co.

Save Your Work.

A. F. Ferguson & Co.

A. F. Ferguson & Co.

1.2 Receiving Transaction (Inspection)

Navigate to the receiving transactions window:

Transactions > Receiving > Receiving Transactions

A. F. Ferguson & Co.

A. F. Ferguson & Co.

Following window will appear:

A. F. Ferguson & Co.

Click on Inspect button and following window will appear:

Select the relevant Status to Accept or Reject the quantity.

Click on OK and save your work.

A. F. Ferguson & Co.

1.3 Receiving Transaction (Inventorization)

Navigate to the receiving transactions window:

Transactions > Receiving > Receiving Transactions

A. F. Ferguson & Co.

A. F. Ferguson & Co.

All lines relating to the particular receipt will appear.

A. F. Ferguson & Co.

Save your work.

A. F. Ferguson & Co.

1.4 Return to Vendor

Transactions > Receiving > Returns

A. F. Ferguson & Co.

The following Screen will appear:

 Purchase order Number

A. F. Ferguson & Co.

Following window will open:

A. F. Ferguson & Co.

The selected quantity has been returned.

Save your work.

A. F. Ferguson & Co.

Transactions > Receiving >Corrections

A. F. Ferguson & Co.

Following window will appear:

 Purchase order Number

A. F. Ferguson & Co.

After saving your work, quantity delivered will be corrected.

A. F. Ferguson & Co.

Save your work.

A. F. Ferguson & Co.

Transactions >Sub inventory Transfer

A. F. Ferguson & Co.

Following window will appear.

A. F. Ferguson & Co.

Following window will appear: