KUMASI TECHNICAL UNIVERSITY

Industrial Liaison Office

Telephone No.: 0322038868 /0257251752 P. O. Box 854, Kumasi, Ashanti
Fax: 03220 38868
Ghana, W/Africa
Email: ilo@kstu.edu.gh

Our Ref: L. O. 3

Your Ref: 09 September 2022

INDUSTRIAL ATTACHMENT

TOOLKIT
FOR
STUDENTS
Content IAR Items

1 Industrial Attachment Personal Statement Form IAR Item 1

2 Industrial Attachment First Week-Induction Week Checklist IAR Item 2

3 Weekly Timesheet IAR Item 3

4 Industries Assessment Form IAR Item 4

5 Industrial Attachment Weekly Work Records Appendix 1

6 Industrial Attachment Report Format

 INSTRUCTIONS FOR STUDENTS

1. Industrial Attachment is a mandatory training progamme for all KsTU students. It is

monitored, assessed, defended and scored. Students must submit Industrial Attachment
Report (IAR) two weeks when university reopens. The hard copy of IAR must be submitted
to the department. A soft PDF copy must be uploaded online through the student portal.
All Industrial Attachment items in the Toolkit must be completed and Included in the
Industrial Attachment Report. Original stamped copy of the Industries Assessment Form
must be submitted to KsTU-ILO.

2. Students cannot graduate if they do not complete the Industrial Attachment Training.
Programme. This toolkit is designed to assist the students to plan their Industrial
Attachment Training Programme and keep accurate record of work done during the
training period.

3. The students must complete their own personal statement form to plan well for the
training and show to all parties involved in the training. Students must keep accurate
records of daily activities to enable them to complete IAR and submit it on time.

4. Students should ensure that their timesheets and work records are signed weekly by their
Industry-Based Supervisors and counter sign by the academic supervisors.

5. During the first week students should go through the induction week and use the check
list to guide them to ask questions in industries, and also complete the google form that
will be sent to confirm industries for monitoring by the academic supervisors of the
University.

6. Students should follow rules of both the university and industry during the Industrial
Attachment Training period.

7. They should ensure that they communicate any change of circumstance to the Work-based
supervisors, KsTU-ILO, department, faculty Coordinators and academic supervisors. All
students should follow reporting procedure for any illness. Update your records on the
google form for monitoring if you change your phone number so you can be monitored.
 INDUSTRY -BASED SUPERVISORS

1. The Industry- Based Supervisors should ensure that the students adheres to the rules and
regulations of the industry/organisation.

2. They should check students’ personal statement forms to be able to assist and guide them
appropriately during the training period.

3. Work-Based Supervisors should sign weekly timesheets and work records for students and
also complete Industries Assessment form for the students or posted to the address stated
on the form.

4. No students should be granted leave of absence to travel out of the country without the
approval of the university

5. Any advanced or loan granted to trainees is at the organizations risk.

6. written permission is required from a student to stay away from work

ACADEMIC SUPERVISORS
1. Academic Supervisors should ensure that the students allocated to him or her are well
monitored throughout the training period. They should liaise with students and Work-
Based Supervisors and complete all required monitoring.

2. They should check students’ personal statement form to be able to assist and guide them
appropriately during the training period.

3. They should sign weekly timesheets and work records forms for the students.
IAR Item 1

Industrial Attachment Personal Statement Form

(All sections of this form must be completed in full by you the student. Font type-Calibri Light, size-
12 and double spacing. Failure to do so may affect your Industrial Attachment Training. Give copies
to your Practice Assessor/Academic Supervisor and the industry/ Work-Based Supervisor for them
to get to know your background and expectation.). Attach a copy to your Industrial Attachment
Report (IAR).

Student Name
Student No.
Programme
Contact Address:
Where you live Town:
District
Region
Telephone Number
E-mail Address:

Name of contact Contact

Person in case of an Number
Emergency
What is your special area of
interest in the
Industries/Institutions and
departments you are
undertaking the training

What are your expectations of

the Industrial Attachment
training opportunity?
What do you hope to achieve
during the Industrial
Attachment period?

What are your perceived

learning needs?

What modules/courses have

you taken so far?

Your background Information

Name and contact address of your

Practice Assessor/Academic
Supervisor (Your department will
communicate it to you during the
Industrial Attachment monitoring)

Your educational qualifications if

any.

State your work experience if any

(it could be paid or voluntary past
employment)
Significant factors to take into
account during the Industrial
Attachment (e.g. disability, family
care responsibility etc.)

In support of your Industrial Attachment Training Programme

(Please tell us, in not more than 300 words, what you expect to gain from this Industrial
Attachment practice learning experience and what skills, knowledge and personal qualities you
will bring to the practice learning)
IAR Item 2 Industrial Attachment First Week-Induction Week Checklist

NB: The student will need to keep a copy of this checklist in the IAR and give one copy to the Practice
Assessor/Work-Based Supervisor during the Induction Week.

The purpose of this is for the student and supervisors or managers to meet to discuss the learning
opportunities available for the student and how the industry will be able to provide support for
those learning opportunities. It will also be an opportunity for the industry to decide whether the
student will be suitable to work there. Students should treat this week important and make sure
they prepare beforehand and also ask questions for answers.

Please take this first week very serious.

There are a number of areas you, the student, need to ask questions for clear answers to meet
your needs. Take certain items/documents to this week’s meetings;

Pen and note book

Diary

Details of any extra learning needs/ disabilities you have. NB: If you are aware of this
information and choose not to disclose this we cannot guarantee that this will be taken
into account at a later stage.

A copy of your student’s insurance cover certificate.

Your Industrial Attachment application letter, personal statement, details of your

learning needs and any documentation relating to extra/ additional learning needs.

Details of Industrial Attachment dates and timetables, so that you can be clear with the
supervisor about which days you will be at the Industrial Attachment.

Finally, here are some suggestions of areas that you may want to ask about, in order to get a
picture of the industry and learning opportunities available. You are also likely to have other
specific questions to add so it is important to give this some thought beforehand and prepare your
questions.

 Can you tell me about the industry and what sort of work you do here?
 What learning opportunities can the service offer?

 Can you tell me something about the service you provide?

 What sort of work would I do here?

 Will there be the chance for joint work with colleagues/ those from other agencies?

 What will be my work schedule?

 What is the make-up of the team?

 What are the working hours?

 What are the industry expectations about dress code?

 What are the industry expectations about recording/confidentiality etc.?

 Will I have access to a computer, if any?

 Will I have access to training, particularly in relation to tasks the industry expects of me
(e.g. using a computer package to record information)?

 What are the health and safety checks here?

 Who will supervise me?

 Can I have his/her details to complete a confirmation of industries acceptance form for
monitoring by KsTU staff?
IAR Item 3

WEEKLY TIMESHEET
It is the responsibility of the Student to complete the details on this form and ensure that it is signed by both Work-
Based Supervisor and Practice Assessor/Academic Supervisor. It must be included in the completed Industrial
Attachment report (IAR). Industrial Attachment is about twelve-week (12 Weeks). Where the industry operates shift
system, student should arrange with supervisors on the suitable option. For the six months Industrial Attachment
students should print more timesheets.

Student Name Name of

Programme Industry and
Contact
Student Number
Address
Contact Number
Work-Based Practice
Supervisor’s Name: Assessor
/Academic
Supervisor
Name:
Contact Number Contact
Number

THE INDUSTRIAL ATTACHMENT IS FIVE DAYS PER WEEK, A DAY IS (8) WORKING HOURS (with 1 hour break)

Week Week Total Work-Based

Beginning No. Mon Tues Wed Thurs Fri Sat Sun days Supervisor’s
Signature
1
2
3
4
5
6
7
8
9
10
11
12

Total number of days completed by the student

Student’s Signature..................................................................................................................

Practice Assessor/Academic Supervisor’s Signature...............................................................

APPENDIX 1.
Industrial Attachment Weekly Work Records

WEEK ONE
(Please ensure that you record the work you do every day, and indicate the day(s) you were
absent with reasons. Use the recorded information as a guide for completing the IAR.)
DATE
COMPLETED WORK RECORDS

Name signature
Student

Work-Based
Supervisor
Practice
Assessor/Academic
Supervisor
APPENDIX 1.
Industrial Attachment Weekly Work Records

WEEK TWO
(Please ensure that you record the work you do every day, and indicate the day(s) you were
absent with reasons. Use the recorded information as a guide for completing the IAR.)
DATE
COMPLETED WORK RECORDS

Name signature
Student

Work-Based
Supervisor
Practice
Assessor/Academic
Supervisor
APPENDIX 1.
Industrial Attachment Weekly Work Records

WEEK THREE
(Please ensure that you record the work you do every day, and indicate the day(s) you were
absent with reasons. Use the recorded information as a guide for completing the IAR.)
DATE
COMPLETED WORK RECORDS

Name signature
Student

Work-Based
Supervisor
Practice
Assessor/Academic
Supervisor
APPENDIX 1.
Industrial Attachment Weekly Work Records

WEEK FOUR
(Please ensure that you record the work you do every day, and indicate the day(s) you were
absent with reasons. Use the recorded information as a guide for completing the IAR.)
DATE
COMPLETED WORK RECORDS

Name signature
Student

Work-Based
Supervisor
Practice
Assessor/Academic
Supervisor
APPENDIX 1.
Industrial Attachment Weekly Work Records

WEEK FIVE
(Please ensure that you record the work you do every day, and indicate the day(s) you were
absent with reasons. Use the recorded information as a guide for completing the IAR.)
DATE
COMPLETED WORK RECORDS

Name signature
Student

Work-Based
Supervisor
Practice
Assessor/Academic
Supervisor
APPENDIX 1.
Industrial Attachment Weekly Work Records

WEEK SIX
(Please ensure that you record the work you do every day, and indicate the day(s) you were
absent with reasons. Use the recorded information as a guide for completing the IAR.)
DATE
COMPLETED WORK RECORDS

Name signature
Student

Work-Based
Supervisor
Practice
Assessor/Academic
Supervisor
APPENDIX 1.
Industrial Attachment Weekly Work Records

WEEK SEVEN
(Please ensure that you record the work you do every day, and indicate the day(s) you were
absent with reasons. Use the recorded information as a guide for completing the IAR.)
DATE
COMPLETED WORK RECORDS

Name signature
Student

Work-Based
Supervisor
Practice
Assessor/Academic
Supervisor
APPENDIX 1.
Industrial Attachment Weekly Work Records

WEEK EIGHT
(Please ensure that you record the work you do every day, and indicate the day(s) you were
absent with reasons. Use the recorded information as a guide for completing the IAR.)
DATE
COMPLETED WORK RECORDS

Name signature
Student

Work-Based
Supervisor
Practice
Assessor/Academic
Supervisor
APPENDIX 1.
Industrial Attachment Weekly Work Records

WEEK NINE
(Please ensure that you record the work you do every day, and indicate the day(s) you were
absent with reasons. Use the recorded information as a guide for completing the IAR.)
DATE
COMPLETED WORK RECORDS

Name signature
Student

Work-Based
Supervisor
Practice
Assessor/Academic
Supervisor
APPENDIX 1.
Industrial Attachment Weekly Work Records

WEEK TEN
(Please ensure that you record the work you do every day, and indicate the day(s) you were
absent with reasons. Use the recorded information as a guide for completing the IAR.)
DATE
COMPLETED WORK RECORDS

Name signature
Student

Work-Based
Supervisor
Practice
Assessor/Academic
Supervisor
APPENDIX 1.
Industrial Attachment Weekly Work Records

WEEK ELEVEN
(Please ensure that you record the work you do every day, and indicate the day(s) you were
absent with reasons. Use the recorded information as a guide for completing the IAR.)
DATE
COMPLETED WORK RECORDS

Name signature
Student

Work-Based
Supervisor
Practice
Assessor/Academic
Supervisor
APPENDIX 1.
Industrial Attachment Weekly Work Records

WEEK TWELVE
(Please ensure that you record the work you do every day, and indicate the day(s) you were
absent with reasons. Use the recorded information as a guide for completing the IAR.)
DATE
COMPLETED WORK RECORDS

Name signature
Student

Work-Based
Supervisor
Practice
Assessor/Academic
Supervisor
 IAR Item 3
KUMASI TECHNICAL UNIVERSITY
INDUSTRIAL ATTACHMENT ASSESSMENT FORM

(Print on both Sides for your Work-Based Supervisor to complete for you, attach a copy to IAR and submit original stamped copy to KsTU-
ILO) . Address: Industrial Liaison Officer, Kumasi Technical University, P . O. Box 854, Kumasi

Name Of Student Index Number

Programme Level

Starting Date Ending Date

Name Of Industry JOB TITLE

Industry’s Address DUTIES

Town

District 1)…………………………………………………………….

Region

Tel. Number 2)…………………………………………………………….

Fax Number

Email Address 3)……………………………………………………………..

Exact Location Of Industry

TOTAL SCORE

GENERAL REMARKS

NAME OF SUPERVISOR SIGNATURE, OFFICIAL

STAMP & DATE

TO BE COMPLETED BY HEAD OF DEPARTMENT OF STUDENT’S INSTITUTION

NO. OF CREDIT HOURS RECOMMENDED SCORE

AND GRADE
DIRECTION: Please, indicate by means of a circle the degree to which the student measure up to the area stated below. Mail
completed form to “Industrial Liaison Officer, Kumasi Technical University, P. O. Box 854, Kumasi”.

A. SCORING GUIDE: 1. WEAK 2. AVERAGE 3. GOOD 4. VERY GOOD 5. EXCELLENT

B. SPECIFIC SKILLS CIRCLE TO INDICATE COMMENTS

(Skills related to work assigned). List them PERFORMANCE

1……………………………… 1 2 3 4 5

2……………………………… 1 2 3 4 5

3……………………………… 1 2 3 4 5

4………………………………. 1 2 3 4 5

C. GENERAL EMPLOYABILITY SKILLS

5. Ability to follow instructions carefully 1 2 3 4 5

6. Ability to complete work on schedule 1 2 3 4 5
7. Ability to take initiatives 1 2 3 4 5
8. Ability to work with little supervision 1 2 3 4 5
1 2 3 4 5
9. Ability to work with other staff.
1 2 3 4 5
10. Adherence to organisation’s rules and
regulations
1 2 3 4 5
11. Adherence to safety and environmental rules.
C. ATTITUDE TO WORK 1 2 3 4 5
1 2 3 4 5
12. Attendance to work
1 2 3 4 5
13. Punctuality
1 2 3 4 5
14. Desire to work
15. Willingness to accept responsibilities

HUMAN RELATIONS
16. Relationship with those who use your 1 2 3 4 5
organisation’s services
17. Relationship with subordinates 1 2 3 4 5
18. Relationship with other colleagues 1 2 3 4 5
19. Relationship with other professionals 1 2 3 4 5
20. Ability to control emotions when provoked 1 2 3 4 5
 INDUSTRIAL ATTACHMENT REPORT FORMAT

Chapter One Chapter Two

 Industrial attachment summary (a
brief summary about the industry),
e.g. Background information, the
team, staff department, services,
target client, about the communities
they serve etc.
 State some of the industry’s policies
and procedures that affect your
work
 State the work you did
 State some of the theories, method
and laws that impact on your work.
 Technical report/ project work/case
study/ some piece of work you did/
you were mostly involved
 State the work and why you chose it.
 What you did
 How you did it
 The laws, theories, methods, and
policies and procedures that affected
your work.

Chapter Three Chapter Four

 Talk about the various multiple  Pick one or two new things you learnt
skills you used to complete your that is so important during
work in chapter one/two attachment
 How you developed upon those  It should relate to the work you were
skills. involved
 The benefits to you  Tells us about it and why you chose it
 What you learnt
Chapter Five Chapter Six
 Challenges faced during the  Appendix
industrial attachment  Tables/pictures
 Summary of your report  Work samples
 Conclusion and recommendations  Personal Statement form
 Timesheets
 work records sheets
 Assessment form
 Reference if any