FACULTY OF ADMINISTRATIVE SCIENCE AND POLICY STUDIES (FSPPP)

BACHELOR OF CORPORATE ADMINISTRATION (AM225)

COMPANY SECRETARIAL PRACTICE II (ADM657)

WORKSHOP 1

PREPARED BY:

AZYAN SALMA BINTI MAT RUSDI (2020985149)

SITI MARIAM BINTI WAN MAHADZIR (2020957587)

NARISA BINTI MOHD ZOLKEFILI (2020966419)

NUR SHAHIRAH BT ABDUL KARIM (2020982625)

CLASS:

AM2256A

DATE OF SUBMISSION:

3 DECEMBER 2021

SUBMITTED TO:

MISS NUR AIDA BINTI MOHD KAMAL

TIMELINE OF ACTIVITIES

Date Documents Regulations

1/11/2021 Members’ written resolution on authority to Section 75

issue shares

2/11/2021 Directors’ written resolution

2/11/2021 Letter of circulation of written resolution Section 301

5/11/2021 Notification of approval for allotment of shares Section 76

or grant of rights

6/11/2021 Return of Allotment of Shares Section 78

8/11/2021 Registers of Members Section 51

8/11/2021 Register of Members Section 50

8/11/2021 Registers of Directors Shareholdings Section 59

12/11/2021 Share certificate

DOCUMENTS CHECKLIST

Events Lodge Kept at Registered Office Client’s Share-

to copy holders
CCM Members’ Secretarial
minute book file

Members’ written resolution on / / /

authority to issue shares

Directors’ written resolution / / /

Letter of circulation of written /

resolution

Section 76 - Notification of / /
approval for allotment of shares
or grant of rights

Section 78 - Return of Allotment / /

of Shares

Section 51- Register of Members / /

Register of Members /

Section 59 - Registers of / /
Directors Shareholdings

Share certificate / /
 Alpha Unity Sdn. Bhd
2020990604 (1093011-A)
(Incorporated in Malaysia)
MEMBERS’ WRITTEN RESOLUTION PURSUANT TO SECTION 297 (1) OF THE
COMPANIES ACT, 2016

We, the undersigned, being all the members of the company for the time being, entitled to
receive notice of, and to attend and vote at the general meetings of the Company, do hereby
RESOLVED:

AUTHORITY TO ISSUE SHARES

“THAT the Directors be and are hereby authorised pursuant to Section 75 of the Companies Act,
2016 to issue and allot 200,000 ordinary shares of RM1 each in capital of the company to the
following allottees in proportion to the amount as set against their respective names upon such
terms and conditions as the Directors may in their absolute discretion deem fit:

Allottees No. of Shares

Mr. Mohd Zolkefili bin Jaffar (150,000)
Ms. Narisa binti Mohd Zolkefili (50,000)

Dated this 1st day of November, 2021

MEMBERS:

……………………………………..
(Azyan Salma binti Mat Rusdi)
 Alpha Unity Sdn. Bhd
2020990604 (1093011-A)
(Incorporated in Malaysia)

DIRECTORS’ WRITTEN RESOLUTION PURSUANT TO CONSTITUTION OF THE

COMPANY

We, the undersigned, being the Directors of Alpha Unity Sdn. Bhd for the time being, hereby
RESOLVED:

ALLOTMENT OF SHARES

“THAT 200,000 shares of each RM1 fully paid on allotment be and are hereby allotted to the
following allottees in proportion to the amount as set against their respective names and that the
Secretary be and is hereby authorised to issue the necessary share certificates and affix the
Company’s common seal thereon upon confirmation that all subscription monies have been
received by the Company:

Allottees No. of Shares Share Certificate No.

Mohd Zolkefili bin Jaffar (150,000) 002
Narisa binti Mohd Zolkefili (50,000) 003

Dated this 2nd day of November, 2021

DIRECTORS:

……………………………………… ……………………………………..
(Siti Mariam bt Wan Mahadzir) (Azyan Salma binti Mat Rusdi)
 Alpha Unity Sdn. Bhd
2020990604 (1093011-A)
D-8-3A, Menara SuezCap 1 KL Gateway, 59200 Kuala Lumpur

Date: 2nd November 2021

To: Azyan Salma binti Mat Rusdi

Dear Sir/Madam/Ms,

Re: CIRCULATION OF A WRITTEN RESOLUTION PURSUANT TO SECTION 301 OF

THE COMPANIES ACT, 2016 (“the Act”)

The Company do hereby circulate the following written resolution as proposed by the Board of
Directors pursuant to Section 301 of the Act to every eligible member of the Company:-

ALLOTMENT OF SHARES

“THAT the Directors be and are hereby authorised pursuant to Section 75 of the
Companies Act, 2016 to issue and allot 200,000 ordinary shares of RM1.00 each in
capital of the company to the following allottees in proportion to the amount as set
against their respective names upon such terms and conditions as the Directors may in
their absolute discretion deem fit:

Allottees No. of Shares

Mohd Zolkefili bin Jaffar (150,000)
Narisa binti Mohd Zolkefili (50,000)

THAT the said 200,000 new ordinary shares when allotted shall rank pari passu with the
existing ordinary shares of the Company AND THAT the Secretary be and is hereby
authorised to notify the Companies Commission of Malaysia on the allotment accordingly.”

Please be noted of the following procedure before signing on the written resolution:-

a. identifying the related matter by studying the content of the written resolution;
b. indicating your agreement to the resolution by signing on the written resolution;
c. return the authenticated written resolution to the Company in hand copy or electronic form;
d. the written resolution once signified by a member, shall not be revoked;
e. the said written resolution shall be passed upon signed by majority of eligible members;
and
f. the resolution shall lapse after 1 month from the date of this letter if it is not passed.
Alpha Unity Sdn. Bhd (2020990604 (1093011-A))
Letter of Circulation of a Written Resolution Pursuant to Section 301 of the Companies Act, 2016

Kindly acknowledge receipt of the above by signifying and returning the duplicate copy of this
letter to us.

Yours faithfully,

________________________
Nur Shahirah Binti Abdul Karim
MAICSA: MAICSA1202952
Secretary

Acknowledged Receipt by the Members

Name Signatures Date

1. Azyan Salma binti Mat Rusdi 2/11/2021

____________________ _________________
To the Board of Directors
Alpha Unity Sdn. Bhd.
D-8-3A, Menara SuezCap 1 KL Gateway,
59200 Kuala Lumpur

DECLARATION OF ALLOTMENT OF SHARES

I/We hereby agree to take up 150,000. shares of RM1 each in the capital of Alpha Unity Sdn.
Bhd. and enclose a cheque for RM150,000 being full payment for the said shares.

I/We agree to take up the said shares subject to the Constitution of the company and authorize
the directors to enter my/our name(s) in the register of members as holder of the said shares.

I/We further confirm that this agreement to take up shares is irrevocable.

Detailed hereunder are my/our particulars:

Name: Mohd Zolkefili bin Jaffar

NRIC/Passport/Company No.: 660627-01-5905
Nationality (for individual)/place of Race (for Malaysian)
Incorporation (for corporation) Malay
Malaysian
Address:
B221 Jalan Panglima Salleh, Sungai Abong, 84000 Muar Johor
(For Body Corporate) please tick (√) the appropriate box:

controlled by Malays and Natives

controlled by Malaysian Citizen who are non-Malays and non-Natives

controlled by non-Malaysian Citizen

Dated this 1st day of November, 2021

*……………………………………….
Mohd Zolkefili bin Jaffar

(*Note: In the case of body corporate, this form shall be executed under its common seal.)
To the Board of Directors
Alpha Unity Sdn. Bhd.
D-8-3A, Menara SuezCap 1 KL Gateway,
59200 Kuala Lumpur

DECLARATION OF ALLOTMENT OF SHARES

I/We hereby agree to take up 50,000 shares of RM1 each in the capital of Alpha Unity Sdn. Bhd.
and enclose a cheque for RM50,000 being full payment for the said shares.

I/We agree to take up the said shares subject to the Constitution of the company and authorize
the directors to enter my/our name(s) in the register of members as holder of the said shares.

I/We further confirm that this agreement to take up shares is irrevocable.

Detailed hereunder are my/our particulars:

Name: Narisa binti Mohd Zolkefili

NRIC/Passport/Company No.: 990824-10-5274
Nationality (for individual)/place of Race (for Malaysian)
Incorporation (for corporation) Malay
Malaysian
Address:
B221 Jalan Panglima Salleh, Sungai Abong, 84000 Muar Johor
(For Body Corporate) please tick (√) the appropriate box:

controlled by Malays and Natives

controlled by Malaysian Citizen who are non-Malays and non-Natives

controlled by non-Malaysian Citizen

Dated this 1st day of November, 2021

*……………………………………….
Narisa binti Mohd Zolkefili

(*Note: In the case of body corporate, this form shall be executed under its common seal.)
Company No.

COMPANIES ACT 2016

Section 76

NOTICE OF APPROVAL FOR ALLOTMENT OF SHARES OR GRANT OF RIGHTS

ALPHA UNITY SDN. BHD.

To the Registrar of Companies,

Alpha Unity Sdn. Bhd (2020990604 (1093011-A) ) hereby gives notice that on the 5th day of November, 2021 , an allotment of
*shares/*grant of rights has been approved. The approval is *not subject to any conditions / *subject to the following conditions:
……………………………………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………………………………

*strike out whichever is inapplicable

Declaration:

I confirm that the facts and information stated in this document are true and to the best of my knowledge.

Signed by:

__________________
(Secretary)

Name : Nur Shahirah Binti Abdul Karim

License no/ Membership No. : MAICSA1202952
SSM Practicing Certificate No. : 202029046702
Date : 5/11/2021

Attention:

It is an offence under section 591 of the Companies Act 2016 to make or authorize the making of a statement that a person knows is
false or misleading and that person may be liable, upon conviction, to imprisonment for a term not exceeding ten years or to a fine not
exceeding RM3 million or to both.

LODGER INFORMATION

Name : Nur Shahirah Binti Abdul Karim

NRIC No : 990103-06-5356

Address : A-2956 Lorong Tok Sira 27, Melur Desa, 25050 Kuantan Pahang

Phone No : 019-9296190

Email : shahirah@abconsultant.my
 COMPANIES ACT 2016

SECTION 78

RETURN OF ALLOTMENT OF SHARES

Lodging Reference Number : ROA1310202100121

Registration No. : 2020990604 (1093011-A)

Name : ALPHA UNITY SDN. BHD.

Date of Allotment : 06/11/2021

between the : and :

Total Current (Cash) : 100,000

Total
Current 0
(Otherwise)

Total Current :100,000

SHARE DETAILS

Type Details of Shares Number of Shares Price Per Share (RM) Total Issued Shares (RM)

CASH ORDINARY 200,000 1.0000 200000.0000

Total Additional Issued (Cash) : 200,000 Total Accumulated Issued (Cash) : 300,000

Total Additional Issued :0 Total Accumulated Issued :0

(Otherwise) (Otherwise)
Total Additional Issued : 200,000 Total Accumulated Issued : 300,000

PARTICULAR OF ALLOTTEES

Type of
Identification No Of
No Allottee Name Address Share
No/ Share
Registration
No

B221, JALAN PANGLIMA SALLEH,

1 MOHD ZOLKEFILI BIN JAFFAR 660627-01-5905 CASH 50,000
SUNGAI ABONG, 84000 MUAR,
JOHOR

B221, JALAN PANGLIMA SALLEH,

2 NARISA BINTI MOHD ZOLKEFILI 990824-10-5274 CASH 50,000
SUNGAI ABONG, 84000 MUAR
JOHOR

DECLARATION

I CONFIRM THAT THE FACTS AND INFORMATION STATED IN THIS DOCUMENT ARE TRUE AND TO THE BEST OF MY
KNOWLEDGE

Name : Nur Shahirah Binti Abdul Karim

Date Of Application : 06/11/2021

LODGER INFORMATION

Name : Nur Shahirah Binti Abdul Karim

NRIC : 990103-06-5356

Prescribed Body : Malaysian Institute of Chartered Secretaries and Administrators (MAICSA)

License No/Membership No : MAICSA1202952

: A-2956 Lorong Tok Sira 27, Melur Desa, 25050 Kuantan, Pahang
Address
Phone No   :019-9296190

Email : shahirah@abconsultant.my
 COMPANIES ACT 2016

SECTION 51

REGISTER OF MEMBER

COMPANY DETAILS

Lodging Reference Number : ROM56783345

Registration No. : 2020990604

Name : Alpha Unity Sdn. Bhd.

Total Issued Shares : 200,000

EOT – EXTENSION OF TIME

EOT Granted Date :

EOT Attachment :

PARTICULAR OF SHAREHOLDERS

Identification Shareholders Address Number of Total Shares Total Shares Total Final Date of
Number Name Shares Transferred Transferred No. of Transfer/Date of
In Out Shares Cessation/Update
of Profile
660627-01-59 Mohd Zolkefili B221 Jalan 150,000 8/11/2021
05 bin Jaffar Panglima
Salleh,
Sungai
Abong,
84000 Muar
Johor
990824-10-52 Narisa binti B221 Jalan 50,000 8/11/2021
74 Mohd Zolkefili Panglima
Salleh,
Sungai
Abong,
84000 Muar
Johor

ANALYSIS OF SHAREHOLDINGS

Category Total Percentage (%)

1. Allotted to citizens, Malays and Natives 200,000 100%
2. Allotted to citizens, Non-Malays and Non-Natives
3. Allotted to Non-citizens
4. Bodies Corporate controlled by citizens, Malays
and Natives
5. Bodies Corporate controlled by citizens,
Non-Malays and Non-Natives
6. Bodies Corporate controlled by non-citizens
Total Issued Shares 200,000 100%
DECLARATION SECTION

I CONFIRM THAT THE FACTS AND INFORMATION STATED IN THIS DOCUMENT ARE TRUE AND TO THE BEST OF MY
KNOWLEDGE.

LODGER INFORMATION

Name : Nur Shahirah Binti Abdul Karim

Identification Number : 990103-06-5356

Prescribed Body Type : Malaysian Institute of Chartered Secretaries and Administrators (MAICSA)

Licence Number / Membership No. : MAICSA1202952

Address : A-2956 Lorong Tok Sira 27, Melur Desa, 25050 Kuantan, Pahang

Email : shahirah@abconsultant.my

Mobile Phone Number : 019-9296190

 REGISTER OF MEMBERS PURSUANT TO SECTION 50 OF THE COMPANIES ACT 2016

Name : Mohd Zolkefili bin Jaffar Folio : 002

I/C No : 660627-01-5905 Sex : Male

Address : B221 Jalan Panglima Salleh, Sungai Nationality / Race : Malaysian / Malay
Abong, 84000 Muar Johor

Occupation : Businessman

Date entered as a member : 8/11/2021

Date ceased to be a member :

Page :1

Date Share Allot. Folio Shares Consideration Date Trans. Folio Shares Transferred Consideration Balance
Cert. No. Acquired No
Number
8/11/2021 002 2 002 150,000 Cash 150,000
 REGISTER OF MEMBERS PURSUANT TO SECTION 50 OF THE COMPANIES ACT 2016

Name : Narisa binti Mohd Zolkefili Folio : 003

I/C No : 990824-10-5274 Sex : Female

Address : B221 Jalan Panglima Salleh, Sungai Nationality / Race : Malaysian / Malay
Abong, 84000 Muar Johor

Occupation : Businesswoman

Date entered as a member : 8/11/2021

Date ceased to be a member :

Page :1

Date Share Allot. Folio Shares Consideration Date Trans. Folio Shares Consideration Balance
Cert. No. Acquired No Transferred
Number
8/11/2021 003 3 003 50,000 Cash 50,000
 REGISTER OF DIRECTORS’ SHAREHOLDINGS PURSUANT TO SECTION 59 OF THE COMPANIES ACT, 2016

Alpha Unity Sdn. Bhd

Page: 1

Name of Director Stock Shares No of Description Amount How INTEREST/RIGHT CESSATION OF Remarks
Debentures Shares Held-Holder, ACQUIRED INTEREST/RIGHT
in Trust, Right Date of Consideration Date of Consideration
become Agreement Agreement
Holder

Azyan Salma binti Shares 100,000 Ordinary RM100,000 Holder of the Cash
Mat Rusdi Shares subscribers
shares
 Alpha Unity Sdn. Bhd. (1093011-A)
CERTIFICATE NUMBER (Incorporated in Malaysia) NUMBER OF SHARES
NOMBOR SIJIL BILANGAN SYER
002 REGISTERED OFFICE/PEJABAT BERDAFTAR 150,000
18, Jalan Imbi, Bukit Bintang,
55100 Kuala Lumpur,
Wilayah Persekutuan Kuala Lumpur.
TEL. NO.: 03-2732 4605 FAX NO.: 03-2732 4606

This is to certify that

Adalah disahkan bahawa
Mohd Zolkefili bin Jaffar (660627-01-5905)
B221 Jalan Panglima Salleh,
Sungai Abong, 84000 Muar Johor.

is the Registered Holder of ONE HUNDRED AND FIFTY THOUSAND (150,000) UNITS ONLY
ialah pemegang berdaftar

Ordinary Shares of Ringgit Malaysia One each, fully paid in Alpha Unity Sdn. Bhd.

Saham biasa bernilai Ringgit Malaysia Satu sesaham dibayar penuh alam

subject to the Constitution of the Company

tertakluk kepada Memorandum dan Tataurusan Syarikat ini

Given under the share seal of the company on 12th November 2021
Diberikan di bawah Materal Sagam Syarikat pada

Azyan Salma binti Mat Rusdi Nur Shahirah binti Abdul Karim
DIRECTOR (MAICSA1202952)
SECRETARY
(PURSUANT TO SECTION 98 OF COMPANIES ACT 2016)
No transfer of the whole or any portion of these Shares will be registered until this Certificate is surrendered to the Company’s Registrars.
Pemindahan saham sama ada secara sepenuh atau sebahagiannya tidak akan didaftarkan sehingga Sijil ini diserahkan kepada Pendaftar Saham Syarikat.
 Alpha Unity Sdn. Bhd. (1093011-A)
CERTIFICATE NUMBER (Incorporated in Malaysia) NUMBER OF SHARES
NOMBOR SIJIL BILANGAN SYER
003 REGISTERED OFFICE/PEJABAT BERDAFTAR 50,000
18, Jalan Imbi, Bukit Bintang,
55100 Kuala Lumpur,
Wilayah Persekutuan Kuala Lumpur.
TEL. NO.: 03-2732 4605 FAX NO.: 03-2732 4606

This is to certify that

Adalah disahkan bahawa

Narisa binti Mohd Zolkefili (990824-10-5274)

B221 Jalan Panglima Salleh,
Sungai Abong, 84000 Muar Johor.

is the Registered Holder of FIFTY THOUSAND (50,000) UNITS ONLY

ialah pemegang berdaftar

Ordinary Shares of Ringgit Malaysia One each, fully paid in Alpha Unity Sdn. Bhd.
Saham biasa bernilai Ringgit Malaysia Satu sesaham dibayar penuh dalam

subject to the Constitution of the Company .

tertakluk kepada Memorandum dan Tataurusan Syarikat ini

Given under the share seal of the company on 12th November 2021
Diberikan di bawah Materal Sagam Syarikat pada

Siti Mariam Binti Wan Mahadzir Nur Shahirah binti Abdul Karim
DIRECTOR (MAICSA1202952)
SECRETARY
(PURSUANT TO SECTION 98 OF COMPANIES ACT 2016)
No transfer of the whole or any portion of these Shares will be registered until this Certificate is surrendered to the Company’s Registrars.
Pemindahan saham sama ada secara sepenuh atau sebahagiannya tidak akan didaftarkan sehingga Sijil ini diserahkan kepada Pendaftar Saham Syarikat.
 UNIVERSITI TEKNOLOGI MARA
FACULTY OF ADMINISTRATIVE SCIENCE & POLICY STUDIES
ADM657- COMPANY SECRETARIAL PRACTICE II
RUBRICS FOR WORKSHOP

CLO : Produce company secretarial documents for capital maintenance and corporate exercises in compliance with Malaysian
company law and regulations

MQF2 LOD : Demonstrate administrative, management, law, accounting and business in providing quality services at various levels of
business industries.

Students’ Name and ID : Azyan Salma Binti Mat Rusdi (2020985149)

Narisa Binti Mohd Zolkefili (2020966419)
Siti Mariam Binti Wan Mahadzir (2020957587)
Nur Shahirah Binti Abdul Karim (2020982625)

Workshop’s Title : Issue of Shares of a Private Company

Criteria Weak Good Exemplary Score

Preparation of 1-12
documents Most documents are not
prepared in accordance to the
format and requirements of
Companies Act, BMLR or any
other relevant regulations.
13-25
Only few documents are
prepared in accordance to the
format and requirements of
Companies Act, BMLR or any
other relevant regulations.
26-40
All documents are prepared in /40
accordance to the format and
requirements of Companies Act,
BMLR or any other relevant
regulations.

Sets of documents 1-5 6-10 11-15

Student has left out most of the Student has left out few Student provides complete and /15
documents which cause the sets documents which cause the sets full sets of documents.
incomplete. incomplete.
 Criteria Weak Good Exemplary Score

Knowledge and 1-5 6-10 11-15

understanding Student did not able to Student is able to understand Student is able to understand /15
understand overall work certain parts of the work overall work assigned and follow
assigned and not follow all assigned but did not follow all all instructions given by the
instructions given by the lecturer. instructions given by the lecturer. lecturer.

Organization of 1-3 4-6 7-10

documents A lot of documents not being Few documents not being All documents have been /10
properly organised according to properly organised according to properly organised according to
the sequence of events. the sequence of events. the sequence of events.

Level of needed 1-3 4-6 7-10

assistance Student is able to complete the Student is able to complete the Student able to complete the /10
task with a major assistance. task with moderate assistance. task independently and with a
very minimal assistance.

Task completion 1-3 4-6 7-10

Task was completed with major Task was complete but needed Task was completed according /10
corrections and modifications. several modification and to instructions and criteria.
corrections.

TOTAL /100