JOINT MEMORANDUM

TO : ALL PROCLAIMED PUNONG BARANGAYS, SANGGUNIANG

BARANGAY MEMBERS, SANGGUNIANG KABATAAN (SK)
CHAIRPERSONS, AND SK SANGGUNIAN MEMBERS IN THE CITY OF
MANILA

SUBJECT SUBMISSION OF ASSUMPTION TO OFFICE AND BARANGAY

INFORMATION OFFICIAL’S INFORMATION SHEET (BOIS)

DATE November 20, 2023

Pursuant to DILG Memorandum Circular No. 2023-166 which provides for the assumption
of office
of the Barangay and Sangguniang Kabataan (SK) officials (BSKOs) elected on October
30, 2023
Synchronized Barangay and SK elections and DILG — Office of the Undersecretary for
Barangay
Affairs (OUSBA) Advisory dated November 15, 2023 which requires the encoding of
profiles of the
elective and appointive BSKOs of all barangays, all concerned are hereby directed
to submit the
following in hardcopy and electronic/scanned copy through
https://manila.ncr.dilg.gov.ph not

later than November 28, 2023:

Officials/Personnel

Documentary Requirements

Elective Officials
1. Punong Barangay
2. Sangguniang Barangay

Revised Barangay Official's Information Sheet (BOIS)

with passport size picture (Annex “A”)

To follow upon respective appointments:

5. Barangay Tanod
6. BADAC Cluster Leader/s
7. Barangay Health Worker
8. Barangay Nutrition Scholar
9. Day Care Worker
10. Lupon Member
11. VAW Desk Officer

e Notice of Assumption to Duty

Member (SBM) » Oath of Office
3. Sangguniang Kabataan (SK) e Birth Certificate
Chairperson o Marriage certificate (if the barangay official is married)
4. SK Member e Other supporting documents (if any)
Appointive OfficialslEmployees | ¢ Revised Barangay Official's Information Sheet
(BOIS)
1. Barangay Secretary with passport size picture (Annex “A”)
2. Barangay Treasurer eo Qath of Office
3. SK Secretary ¢ Birth Certificate
4. SK Treasurer e Marriage certificate (if the barangay official is married)
e Copy of Appointment, and Sangguniang Barangay

Resolution concurring the said appointment

Copy of Accreditation issued by the Local Health Board

(if accredited/registered Barangay Health Worker)
Copy of Accreditation (if accredited Daycare Worker)
Other supporting documents (if any)

Attached is the guide to access the abovementioned website.

For guidance and strict compliance.

DIOSDA OROBO

Director

Manila Barangay Bureau

. SANTIAGO, DPA

JOHN A.

Youth Welfare and Development Bureau

ISCA, CESOV
City Director

DILG-City of Manila Field Office

November __, 2023

JOHN A. VISCA, CESOV

City Director
DILG Manila Field Office

Subject: NOTICE OF ASSUMPTION

Dear City Director Visca:

Good day!

Please be informed that the undersigned has officially assumed office as the
(Position) of Barangay ___, Zone ___, District __, City of Manila,
effective __ day of November 2023 after complying with all the requirements under
the law.

Respectfully yours,

(FULL NAME)
(Position)

cc:

MARIA SHEILAH H. LACUNA-PANGAN, MD, FPDS

Mayor, City of Manila

DIOSDADO “BOROBOY” M. SANTIAGO, DPA

Director
Manila Barangay Bureau

ALEXANDER B.LAYOS II
Officer-in-Charge
Youth Welfare and Development Bureau
BOIS Revised 2023

ANNEX “A”
Republic of the Philippines Passport Size
Department of the Interior and Local Government Photo

BARANGAY OFFICIAL’'S INFORMATION SHEET

2023-2025 Term of Office

NOTE: PLEASE ACCOMPLISH THIS FORM AND WRITE LEGIBLY ALL THE INFORMATION REQUIRED IN
CAPITAL LETTERS.
REGION*®
PROVINCE"

CITY/MUNICIPALITY" :
BARANGAY*

ELECTIVE AND APPOINTIVE POSITION

(Instruction: Check the acquired position)

DATE OF ASSUMPTION TO OFFICE/APPOINTMENT * : DATE OF ELECTION: October 30, 2023

[] Punong Barangay [] Barangay Treasurer [|] BADAC Cluster Leader

[] Sangguniang Barangay Member [] Barangay Secretary [| Barangay Health Worker

Encircle Rank (1, 2, 3,4. 5,6, 7) 1 SK Treasurer [7] Accredited/Registerad by the

Local Health Board
1] SK Chairperson [I SK Secretary [1 appointed by the Barangay (Barangay Health
Aide/Health Care Assistant)
[] SK Member (Encircte Rank 1, 2, 3, 4, 5, 6, 7) [Barangay Nutrition Scholar
1] PMR [1 Barangay Tanod
(I Day Care Worker

TERM IN THE PRESENT POSITION: O Accredited per EGCD Council Resolution No. 15-03
CJ [2 [137 [] Appointive/Replacement dated Sept. 10, 2015
[J Lupon Member
[1 vaw Desk Officer

If refated with the Appoinling Authorily, please indicate the

degree of consanguinily/aflinity:

PERSONAL AND POLITICAL INFORMATION

[TTT T-T TT 1 I-T TTT I-TTT[T]]

(PhilSys Card No.)

| I | IL |

(Last Name) * {First Name) * (Suffixe.g.
(Birth Date: mm/dd/yyyy) * (Birth Place)
(Religion) *
(Residence Address) * (Contact Number) *
(Barangay Hall Address) * (Barangay Hall
Address)
Jr, II, HT) (Middle Name) *
* (Sex at Birth) © (Civil Status) *
(Official E-mail Address)
Contact Number) * (Barangay E-mail

HIGHEST EDUCATIONAL ATTAINMENT= |_| ELEMENTARY |] HioH scHool |] coltee [] post

Grab [_]vocaTioNaL
1] Graduate 1] Under Graduate

(Course)
OTHER OCCUPATION,

IF ANY: | HONORARIUM AS BARANGAY OFFICIAL": CC]

O Private OGovernment
BENEFICIARIES: (ior Punong Barangay, Sangguniang Barangay Member, SK Chairperson,
IPMR. Barangay Secrelary, and Barangay Treasurer only)
NAME DATE OF BIRTH RELATIONSHIP
(Last Name. First Name, Middle Initial) (mm/dddyyyy)

5.
(Please use additional sheet if necessary)

| hereby certify that the above information are true and correct to the best of my
knowledge. | understand that for the DILG to carry out its
mandate they must necessarily process my personal information. Therefore, | grant
my consent and recognize the authority of the DILG to
process my personal information, pursuant to the Philippine Data Privacy Act of
2012

(Signature over Printed Name) (Date Accomplished)

Verified and validated by:

CD/CLGOO/MLGOO Date
(Signature over Printed Name)
ANNEX “B”

GUIDE IN FILLING OUT THE BARANGAY OFFICIAL'S INFORMATION SHEET (BOIS) FOR
ELECTIVE AND APPOINTIVE BARANGAY OFFICIALS

2023-2025 TERM OF OFFICE

The BOIS must be accomplished by all elective and appointive barangay officials
upon
assumption to office, to be submitted to the DILG City and Municipal Field Officers
as reference
in encoding their profiles to the Barangay Information System-Barangay Officials’
Profiling System

(BIS-BOPS).
NOTE:

+ Upon accomplishing the BOIS, the elective and appointive barangay officials shall
have it
photocopied in 2 copies. The original copy of the BOIS shall be submitted to the
DILG
Field Officer while the 2 photocopies of the BOIS shall be kept by the Barangay
Secretary
and the concerned barangay official.

» Supply the required information in the BOIS using BLACK INK ballpen only. Also, a
soft
copy may be accomplished electronically and must be printed using BLACK INK only.

s All datasets with asterisks are mandatory and should be provided accurately, as
it will be
the permanent record in the Barangay Officials’ Profile. This is also being used as
a
reference in the provision of data being requested by the Department’s clientele.
Thus,
it is the responsibility of the barangay official/s to provide an updated copy of
BOIS, for

any amendment.

» The photo of the barangay official shall be taken within the last six (6) months.

REGION Indicate the name of region.

PROVINCE Indicate the name of province.
CITY/MUNICIPALITY Indicate the name of city/municipality.
BARANGAY Indicate the name of barangay.

ELECTIVE AND APPOINTIVE POSITION

If elective official, indicate the date of assumption to office/date

DATE OF ASSUMPTION | ' © ;

TO OFFICE/DATE OF indicated in the Oath of Office.
APPOINTMENT If appointive official, indicate the date of appointment.
Check the acquired position
+ For Elective Barangay and SK Officials — Punong Barangay,
Sanguniang Barangay Member, SK Chairperson, SK
Member, IPMR
e For Appointive Barangay and SK Officials - Barangay
POSITION Treasurer and Barangay Secretary (please refer to Chapter

5, Sections 394 and 395 of LGC of 1991), and; SK Treasurer

and SK Secretary (please refer to Chapter 8, Sections 432
and 433 of the LGC of 1991).

+ Other Appointive Barangay Officials — Chapter 5, Section

396 of the LG Code states that the qualifications, duties, and
functions of all other Barangay officials appointed by the

Page 1 of 4
Punong Barangay shall be governed by this provision and
other laws or by Barangay ordinances. These appointive
positions include BADAC Cluster Leaders, BHW, BNS,
Barangay Tanod, Daycare Workers, Lupon Member, VAW
Desk Officers.

TERM IN THE
PRESENT POSITION

NOTE:

» Encircle the Rank of the Sangguniang Barangay and SK

Members.

» For other appointive barangay officials, indicate the

relationship to the Appointing Authority. If related, indicate
the degree of consanguinity/affinity.

Below is the illustration of the degree of relationship:

c v 4" Degree Great Great Grandparent
[1] Great Aunt/Uncle
N First Cousin
5 Grand Nephew/Niece
A 3" Degree Groat Grandparent
N a i ;

4 =5 esi

| | 27 Degree Grandparent

n Condonla

! 1% Degree Parent

T I child

A a

( YOU )

A | 1% Degree Spouse

f | 2 Degree Parent-in-Law

' i Daughter/Son-in Law

H j 3" Degree Grandparent-in-Law

| | Brother/Sister-in- Law

T | Grandchild-in-Law

p/ { 4M Degree Great Grandparent-in-Law

1 Aunt/Uncle-in-Law
| First Cousin-in-Law
{ Niace /Nephew in-law

Great Grandchild-in-Law
Note: Step ralationships (step-brothar, step-father, ete ) are considered to be
the same as blood relationships.

+ ForBarangay Health Workers (BHWSs), please check the box

indicated if Accredited/Registered by the Local Health
Board, or appointed by the Barangay (Barangay Health
Aide/Health Care Assistant), per DILG-DOH JMC No. 2023-
001 dated August 24, 2023.

« ForDay Care Worker, please check the box if accredited per

Early Childhood Care and Development (ECCD) Council
Resolution No. 15-03 dated September 10, 2015.

Check the term in the present position whether First, Second or

Third for the Punong Barangay, Sangguniang Barangay Member,

SK Chairperson and SK Members.

Page 2 of 4
Check the appointive/replacement, when the Sangguniang
Barangay Member is a replacement or appointed due to permanent
vacancy (under the Rule of Succession).

PERSONAL AND POLITICAL INFORMATION:

This part of the BOIS contains the basic information of the elective and appointive
barangay officials. The information provided herein are important for the
generation of Barangay
Officials’ Profile, and as basis for the issuance of Certification of Eligibility
by the Civil Service
Commission, processing of Barangay Officials’ Death and Burial Assistance (BODBA),
and other
benefits enumerated pursuant to Section 393 of the LG Code of 1991 or RA 7160.

PHILSYS CARD NUMBER

Indicate the 16-digit PhilSys Card Number indicated in the

PhilSys ID

LAST NAME Indicate the Last Name of the Barangay Official

FIRST NAME Indicate the Given Name of the Barangay Official

SUFFIX oh the Suffix (if any) of the Barangay Official (e.g. Jr,

MIDDLE NAME Indicate the Middle Name of the Barangay Official

BIRTH DATE Indicate the Complete Birth date (MM/DD/YY YY)

BIRTH PLACE Indicate the City/Municipality and Province of birth

SEX AT BIRTH Indicate M for Male, F for Female

CIVIL STATUS Indicate S§ —Single; M-Married; W-Widow/Widower;

SP-Separated

RELIGION Indicate whether Roman Catholic, INC, or others.

RESIDENCE ADDRESS Indicate the complete Residence Address

CONTACT NUMBER Indicate the personal contact number of the barangay

official (Landline or Mobile Number)

E-MAIL ADDRESS

Indicate the official e-mail address. If none, the personal

e-mail address may be inputted.

BARANGAY HALL ADDRESS

Indicate the complete address of Barangay Hall

BARANGAY HALL CONTACT

NUMBER

Indicate the contact number of Barangay Hall (Landline or

Mobile Number)
BARANGAY E-MAIL ADDRESS

Indicate the e-mail address of barangay (if any)

EDUCATIONAL ATTAINMENT: This part of the BOIS contains the highest educational

attainment of the barangay official.

HIGHEST EDUCATIONAL
ATTAINMENT

Check the highest level of education attained by the

barangay official.

Page 3 of 4
EDUCATIONAL STATUS Specify whether a Graduate or an Undergraduate of that
educational level.

If graduate, indicate the course/bachelor’s degree.

OCCUPATION: This part of the BOIS contains the current occupation of the Barangay
Official.

OCCUPATION Indicate the barangay official's other profession/

occupation, if any, aside from being elected/appointed
barangay official.

HONORARIUM: This part of the BOIS contains the amount of the monthly honorarium of
the
Barangay Official.

HONORARIUM Indicate the actual amount being received as barangay

official per month (elective and appointive)

Note: If newly-minted official, honorariummay be declared

as zero (0) for the meantime. Update the BOIS
immediately, once the honorarium has been determined.

BENEFICIARIES: This part of the BOIS contains the beneficiaries of the barangay
official thatis
beingused asreference in processing the Death and Burial Assistance of the deceased
barangay
official pursuantto EO 115 and DILG MC No. 2022-132. This is only applicable to
Punong
Barangay, Sangguniang Barangay Member, SK Chairperson, IPMR, Barangay Secretary,
and
Barangay Treasurer.

NAME Indicate the FULL NAME/S of the eligible beneficiaries

(LAST, FIRST, M.I)

DATE OF BIRTH Indicate the complete Birth date (MM/DD/YY YY)

RELATIONSHIP Indicate the relationship of the beneficiarylies to the

barangay official.

ATTACHMENTS/MEANS OF VERIFICATION (MOVs):

The following documents, whichever is applicable, shall be submitted by the

Barangay and SK
Officials. The same shall also be uploaded to the BIS-BOPS, along with the
accomplished BOIS
Form.

Oath of Office and Certificate of Assumption to Office, if elected official;

Copy of Appointment, if appointed official;

Birth Certificate of the barangay official;

Marriage Certificate, if the barangay official is married;

Copy of Accreditation issued by the Local Health Board, if accredited/registered

BHW;
Copy of Accreditation, if accredited Daycare Worker; and

Other supporting documents, if any.

The DILG Field Officers shall verify and validate the veracity of the information
based on the
submitted/uploaded documents.

Page 4 of 4
GUIDE TO ACCESS THE DILG MANILA LINK

STEP 1: Go to https://manila.ncr.dilg.gov.ph/

LINK Maris,

ome &, 7 Frootlne Services || SUB LGRC wv (BIRR SK Related Data Dinkboiacd Contacts
1 QL

Manila?

Leading Innovation and Nexus for Knowledge - Manila (LINK Manifa) is an acronym E
for tha DILG Manila wabsita 10CUSES 50 premoting innevation and knowledge shanng, |

G Manta as the forefront of innovation and

< lo helping of

The werd “leading descries Di

0. DILG Manila is also coms ers nngvale and lean -

arly LGU Offices and Barangays

he wera “innovation” rafers to the process of creating naw or improved prodlsts

for the DILG Manila Field Office to mnovate in

clients

ction. The LINK Manila is a

dge sharing. DILG Manila, through the LINK Manila

oie Innavatian and

for innovation and kno,

s together people and resources from different areas tc pr

learning

Ovarall. Leading Innovation and Nexus for Knowledge - Manila (LINK Manilla) s a

strong manifestation thal conveys DILG Manlla’s commitment to innovation and

knowiadgo sharing

(7) LINK Manila UNK Manila Home wv Front c Birks J od Bats. Dashboard Contactos QU

What is LINK Manila?

Leading Innovation and Nexus for Knowledge - Manila (LINK Manila) is an acronym
for the DILG Mania website focused on prom swlatige sharing

g inovation an

eo |

The wore “leading” describes DILG Mania as the forelent of wravation and
dge. DILG Mania s also co vata and lsam - E

ted to helping others

w LGU Offices and Barangays

ord “innovation” refers 1o the process of creating new of improved products

vila Field Offico 10 innovate in

5, or processes. is essential for the DILG

order to stay relevant and respans ve and meat the needs of our clients.

The word “nexus” refers to a point er. The LINK Manila is a

tub for edge sharing. DILG Manila. through the LINK Manila,
and resources from different areas 10 promote NNaVaten ang

§
§

vation and kno

Overall Leading innovation and Nexus for Knowledge - Manila (LINK Manila) is a

ar to innovation and

comm

strong manifestation that conveys DI

STEP 3: Click the Updating of Barangay Official Information Sheet (BOIS)

€ Ca menlancrdigasiei hin

PPro, mahusay, at magaschan.

Barangay Integrated Repository Reports

SPECIAL REPORT
+ NCR-Bingo sa Barangay/Barangay Lucky Bingo
+ Barangay Information Sheet (BIS-8PS)
UPDATING DE.84 of
+ Updating of Barangay Contact Details
» Updating of Barangay Official Information Sheet (BOIS)
= Retention and Continued Service of Barangay Health Workers

Barangay Official Information Sheet

(BOIS)

Data Privacy Notice: This form will collect personal and odganizational information
which
will be uted for the I6QRIMATe PUrBOSe Of fecard keeping

All inionmation and data collected wall be Meated with Stnct confidentially par
Data Privacy
Act of 2072 (RA 10173) and no personal informanon wl 5a disclosed pubhcly of 10 any
rt party vQanezation, WRKOUL your consent

By procesdng to answer this form, you are agreeing for this organization 10 pIocess
your
mfarmation

Please prepare the roquirt which will be in this Google

Form:

1. Oath of Office and Certificate of Assumption to Office, If elected official;

2. Copy of Appointment, if appainted official;

3. Birth Certificate of the Barangay Official;

4. Marriage Certificate, if the barangay official is married;

5. Certificate of SK Mandatory Training;

6. Copy of Accreditation, issued by the Local Health Beard, if

accredited/registered BHW,
7. Copy of Accreditation, if accredited Daycare Worker; and

8. Other supporting documents, if any.

dT HE Ls