Weekly Report Priode 11-17 Juni 2021

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INTERNAL MEMO

REF. NO. : <GM Initial>/<Hotel Code>/<Year>/<Month Number><Week Number>


DATE : <Date> / <Month> / <Year>
TO : <Owner’s and/or Owner’s Representative’s Name>
Mr. Emmanuel Guillard
Mr. Bernanda Karo-Karo
Mr. Abdul Rahman
Ms. Catherine Lee
Mr. Andre Matius
Ms. / Mr. <Regional Operations Manager>
FROM : <GM’s name>
SUBJECT : WEEKLY PROGRESS REPORT <date> to <date> <month>, <year>

1. REVENUE PERFORMANCE

1.1. MONTH TO DATE

Exchange Rate: MONTH TO DATE

Variance
Rp Variance Actual Last Year Last Year
1 US $ = 14,048
Actual Budget
- Budget Actual Actual –
This Year

OCC (%) % % % % %

Total Sold RN

ARR (USD)

ARR (Rp)

RevPar (USD)

RevPar (Rp)
Room
(Rp)
Rev.
F&B Rev. (Rp)
Other
(Rp)
Rev.
Service
(Rp)
Charge
Total Rev. (Rp)

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1.2. YEAR TO DATE

Exchange Rate: YEAR TO DATE

Variance
Rp Variance Actual Last Year Last Year
1 US $ = 14,048
Actual Budget
- Budget Actual Actual –
This Year

OCC (%) % % % % %

Total Sold RN

ARR (USD)

ARR (Rp)

RevPar (USD)

RevPar (Rp)
Room
(Rp)
Rev.
F&B Rev. (Rp)
Other
(Rp)
Rev.
Service
(Rp)
Charge
Total Rev. (Rp)

2. SALES REPORT

2.1. Hotel Name 7 DAYS FORECAST OCCUPANCY

Date Date Date Date Date Date Date


Rooms Available
Total Sold - on the books
OCC (%) - on the books % % % % % % %
Still Available To Sell
Forecasted Rooms
Occupied (Actual +
Estimated)
Forecasted Occupancy
% % % % % % %
(Actual + Estimated)

2.2. Hotel Name 3 MONTHS FORECAST

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Screenshot report from PMS

2.3. MARKET SHARE ANALYSIS – MONTH TO DATE

STAR MARKET
REV
No. HOTEL RATIN OCC.* ARR** FMS AMS PENETRATIO
PAR
G N

1 % % %

2 % % %

3 % % %

4 % % %

Occupied Room {Including


(*) FMS : Fair Market Share
complimentary}
(**) Exclude Breakfast, Gov tax & Service Charge AMS : Actual Market Share

2.4. MARKET SHARE ANALYSIS – YEAR TO DATE

STAR MARKET
REV
No. HOTEL RATIN OCC.* ARR** FMS AMS PENETRATIO
PAR
G N

1 % % %

2 % % %

3 % % %

4 % % %

Occupied Room {Including


(*) FMS : Fair Market Share
complimentary}
(**) Exclude Breakfast, Gov tax & Service Charge AMS : Actual Market Share

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2.5. E-COMMERCE RESERVATIONS LAST 7 DAYS (Date from – to)

ROOM
ROOM REVENUE
SOURCE ARR TOTAL ROOM REVENUE
SOLD FROM E-
COMMERCE
Agoda.com
Booking.com
DOTW
Expedia.com
GTA
Pegi-Pegi
Synxis
Tiket.com
Traveloka
TOTAL

2.6. E-COMMERCE VS OVERALL HOTEL ROOM PERFORMANCE LAST 7 DAYS


(Date from – to)

PERCENTAGE E-
E-COMMERCE TOTAL HOTEL COMMERCE VS
SALES SALES TOTAL HOTEL
SALES
ROOM SOLD %

ARR %
ROOM REVENUE %

2.7. LAST 7 DAYS LARGE SCALE (Date from – to)

2.7.1. LAST 7 DAYS ROOM BUSINESS (Date from – to)

TOTAL
GROUP NAME ROOM RATE PERIOD TOTAL REVENUE
ROOM

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2.7.2. LAST 7 DAYS BANQUET BUSINESS (Date from – to)

NAME OF TYPE OF NUMBER OF ESTIMATE


PAX VENUE PERIOD
EVENT FUNCTION REVENUE

2.8. UPCOMING 7 DAYS LARGE SCALE (Date from – to)

2.8.1. ROOM BUSINESS CONFIRMED (Date from – to

TOTAL
GROUP NAME ROOM RATE PERIOD TOTAL REVENUE
ROOM

2.8.2. BANQUET BUSINESS CONFIRMED (Date from – to)

NAME OF TYPE OF NUMBER OF ESTIMATE


PAX VENUE PERIOD
EVENT FUNCTION REVENUE

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2.9. POSTPONED BUSINESS

NAME OF TYPE OF ESTIMATED INITIALE


REVENUE NEW DATE COMMENT
EVENT FUNCTION DATE

2.10. CANCELLED AND LOSS BUSINESS

TYPE OF ESTIMATED
NAME OF EVENT DATE REASON FOR CANCELLATION
FUNCTION REVENUE

2.11. SALES ACTIVITIES

2.11.1. MAIN SALES ACTIVITIES

DATE COMPANY COMMENT

Kementarian Maintaining and sharing new promo

1st September Kemensos FUP postponed event to October

Bank BCA FUP payment

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3. MARKETING REPORT

3.1. MAIN PUBLIC RELATION ACTIVITY LAST 7 DAYS

DATE ACTIVITY COMMENT

3.2. SOCIAL MEDIA ACTIVITY LAST 7 DAYS

DATE CONTENT IMPACT POST


Like:
Eg: Hotel facility, repost,
Share:
FB Promo, COVID
Comment:
protocol, Event …..
Reach:

3.3. SOCMED FOLLOWER TRACKING

SOCIAL LAST WEEK NUMBER THIS WEEK NUMBER OF


VARIANCE
MEDIA OF FOLLOWERS FOLLOWER
INSTAGRA
M
FACEBOOK

3.4. SBEC SOLD

SBEC ROOM F&B OTHER


CARD BUDGE TOTAL
REVENU REVENU REVENU REVENU
SOLD T REVENUE
E E E E
LAST 7
DAYS
MTD
YTD

3.5. REVIEW PRO MONTH TO DATE

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4. FOOD & BEVERAGE REPORT

4.1. FOOD & BEVERAGE PROMOTION

PROMOTION COMMENT PICTURE

4.2. FOOD & BEVERAGE ACTIVITIES

ACTIVITY COMMENT PICTURE

Ex: candle light


dinner, live music …

4.3. SALES OF FOOD & BEVERAGE PROMOTION AND ACTIVITIES

PRICE NUMBER REVENUE


F&B PROMO/ACTIVITY
NET/UNIT SOLD (MTD) (MTD)

TOTAL

5. HUMAN RESSOURCES REPORT

5.1. TYPSY

Screen shot of MTD employees’ overall performance

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5.2. ON THE FLOOR / SKILLS TRAINING

DEPARTMENT TRAINING TOPIC TRAINING STYLE

Front Office
Housekeeping
FB Service
FB Product
Engineering
Accounting
Sales &
Marketing
HR & Security
A&G
Trainee

5.3. STAFF ACTIVITY

ACTIVITY COMMENT PICTURE

Eg: birthday,
general cleaning,
sport, team
building excersice

5.4. WEEKLY MANNING COST DURING COVID CRISIS PERIOD

END OF MONTH
UNPAID SALARY
FORECAST MANNING
DEPARTMENT HEADCOUNT LEAVE REDUCTION
& RELATED
SCHEME SCHEME
EXPENSES COST
Front Office
Housekeeping
FB Service
FB Product
Engineering
Accounting
Sales &
Marketing

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HR & Security
A&G
TOTAL 139

6. ENGINEERING REPORT

6.1. PREVENTIVE / COMPREHENSIVE MAINTENANCE

LOCATION DESCRIPTION PICTURE

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6.2. UTILITIES CONSUMPTION LAST 7 DAYS

AVERAGE AVERAGE
CONSUMPTION CONSUMPTION COST COST PER
PER ROOM ROOM
ELECTRIC 18.944 kWH 41.72 KWH Rp 21.254.205 Rp 46.815
WATER 315 M3 0.69 M3 Rp 4.680.650 Rp 10.309
GAZ 200 kg 0.43 kg Rp.2.800.000 Rp 6.167
TOTAL

6.3. UTILITIES CONSUMPTION MONTH TO DATE

AVERAGE AVERAGE
CONSUMPTION CONSUMPTION COST COST PER
PER ROOM ROOM
ELECTRIC 27.200 kWH 45.87 Kwh Rp 30.509.936 Rp 51.450
WATER 461 M3 0.77 M3 Rp 7.076.670 Rp 11.934
GAZ 400 kg 0.67 kg Rp 5.600.000 Rp 9.443
TOTAL

7. HOUSEKEEPING REPORT

7.1. MAIN HOUSEKEEPING ACTIVITIES

ACTIVITY COMMENT PICTURE

Relevant pictures representing major


work (no need to put every single work
done)

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7.2. MAIN LAUNDRY ACTIVITIES (IF APPLICABLE)

ACTIVITY COMMENT PICTURE

Relevant pictures representing major


work (no need to put every single work
done)

8. ACCOUNTING REPORT

8.1. MAIN ACCOUNTING ACTIVITY

ACTIVITY COMMENT

8.2. CREDIT MEETING MINUTES

8.2.1. 60 – 90 DAYS

ACCOUNT AMOUNT COMMENT

TOTAL

8.2.2. 90 < DAYS

ACCOUNT AMOUNT COMMENT

TOTAL

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9. MANAGEMENT DEVELOPMENT

9.1. MANAGEMENT POSITION VACANT

POSITION COMMENT

9.2. SUPERVISOR, ASS. MANAGER, MANAGER READY FOR PROMOTION OR


TRANSFER

EMPLOYEE CURRENT POSITION COMMENT

9.3. CROSS EXPOSURE TRAINING

EMPLOYEE CURRENT POSITION CROSS TRAINING

10. GENERAL MANAGER


10.1. COMMENT

10.2. SALES ACTION

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GM Name

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