Professional Documents
Culture Documents
Event Planning Debut
Event Planning Debut
(033) 323-7022
https://www.thelalunacreatives.com/
info.lalunacreatives@gmail.com
@lalunacreatives
@laluna.creatives
Company Background
WHO WE ARE
Established in 2020, La Luna Creatives is an events production company that provides innovative solutions and expertise
coordination from initial conceptualization to on-site execution. The company is widely acknowledged as one of the best
event management companies in Region 6, with its light brightly shining across all major cities of the region. With a team of
young, visionary minded, creative, dynamic, and dedicated professionals, La Luna Creatives strives to produce the highest
standards of quality where innovation, service, and excellence are the hallmarks of every facet of our work. By maintaining a
challenging work environment, we maintain top talent and deliver creative and tailored event solutions to bring our clients’
visions to life. Hence, La Luna Creatives is a one-stop shop for any and every requirement to our wider spectrum of clients.
Over the years, the company has simultaneously accumulated experience and expertise while constantly upgrading
Always, and will never falter, La Luna Events will bring you exclusive events and priceless moments.
Company Location
WHERE YOU CAN FIND US
We specialize in:
• Corporate events & special on-site/off-
site events
• Conferences, symposiums & destination
meetings
• Fundraisers, charity events, & formal
dinner galas
• Long Service Awards & staff recognition
events
• Christmas parties & themed events
• Birthday, Debut, & wedding
Services
PRE-EVENT PLANNING EVENT MANAGEMENT, DESIGN & MARKETING POST EVENT
S W
• Limited staff
• Quality Services • Existence of company that
• Experienced, creative and deals more than what La
dedicated employees Luna Creatives offer
• Good internal communication • Little market presence or
• Being a market leader reputation on introductory
• Ability to respond very quickly years
as we have no red tape, and no • Vulnerability to vital staff
need for higher management being sick or leaving
approval
• Our lead consultant has a
strong reputation in the
market
• We have low overheads, so we
can offer good value to clients
Threats
Opportunities
O T
• Unpredicted calamities
• Area growth (typhoons, floods, tsunami and
• Expansion of business sector earthquake)
• Potential profits • Entry of new competitors
• Social opportunities: with the • High inflation rates/ market
improvement of living standards
risks
and economic conditions,
people’s ideas and patterns of • Increase in the price of
behaviour also began to change, resources
tending to be receptive to new • Developments in technology
things may change this market
• Support and endorsement of beyond our ability to adapt
local government
By: LA LUNA CREATIVES
Exclusive Events, Precious MOments
VIVIENE
TURNS
18
A night of glam, festive and crazy fun…
Event Brief
WHAT: A Crazy Rich Asians themed debut
HOW:
Event Objectives:
To commemorate a young lady’s attainment of legal age and
grant her wish of celebrating her special day as a crazy rich
Asian woman
To organize an event that will create a remarkable
experience for both the debutante and the guests as well
Checkbox
Check box What
What to do
to do Duration
Assigned to Start
Duration End
Start Comments
End Comments
Meet with clients to establish event goals
Begin monthly committee meetings
Set the date
M Review with graphic
Visit potential sites artist (invitations,
and negotiate programs,
details
posters, etc)
Develop an event master plan
M Prepare final
Get cost copy for invitations, programs and
estimates
posters
Site rental
D Catering
Prepare final copy for tickets
Equipment
D Complete
Speaker mailing
fees lists for invitations
Travel for staff
M Sign contract with entertainment company for a
Insurance
Jazz Band
Draft initial budget
D Make list of locations for posters
Form an event committee
Chairperson forms subcommittees
Get recommendations for entertainment
(performers, celebrity guest); hold auditions
3 MONTHS AHEAD
Mail invitations
Finalize transportation/hotel accommodations for
staff, VIPs, honorees
Schedule rehearsals
Preparation of Proposal Source out or meet with suppliers and ask for their bids or quotations for review and approval. March 9, 2022
and Establishing Budget
Presentation with the Discuss the initial proposal and costing for approval March 13, 2022
Client
Build Events Team Gather all the personnel, assigning Individual Roles and Responsibilities(venue, catering, package, March 14, 2022
entertainment, program, invitation, tarpaulin)
Supplier Sourcing To obtain quotes or bids from suppliers for all needs March 15, 2022
Venue Ocular Visit To check the venue for draft of floor plan or venue layout and other requirements March 15, 2022
Venue Floor Plan and To prepare proposal for venue floor plan, submit to client March 16, 2022
Layout
Contract Drafting Draft proposals and database of possible sponsors and partners, print and submit or email proposals, assign March 20, 2022
marketing staff sponsors to monitor and closed deal
Production Meeting To discuss the overall plan, assignments, other details April 25, 2022
Action Plan & Timeframe
TASK SPECIFIC ACTION TARGET DATE
Obtain the ● Complete and finalize mailing lists of invitations. May 10, 2022
Documents/Lists ● Secure permits and insurance.
Needed ● Finalize contracts.
Approval of Suppliers To close deal with suppliers especially for tech requirements May 17, 2022
● Sign contract with an entertainment company.
● Sign contracts for decorations and rental items.
Finalization To finalize all the items, need for the event May 25, 2022
● Meet all committees for last minute details.
● Finish and distribute seating arrangements.
● Finalize the personnel in charge of each department.
● Confirm the number of participants that are able to attend, event site, hotel, and transportation.
● Write checks for payments.
● Check decorations.
Pre-event Briefing Pre-prod meeting with client and suppliers to check the accomplishment for readiness June 23, 2022
Meeting
Ingress Set-up of venue, all requirements June 26, 2022
Event Proper ● Call time 7 AM. June 27, 2022
● Unpack and recheck all equipment.
● Set-up guest registration area.
● Reconfirm meal schedules for volunteers.
● Go through all of the last-minute details.
● Double-check sound/light equipment and staging.
● Hold final rehearsal.
Event Program
Shara
Event Requirements
KIM
Menu
Melencel
Event Checklist
Ma Lyn
See you there!
Thank you!
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