A MODEL OF AN ONLINE STUDENT ADMISSION SYSTEM FOR

FEDERAL UNITY COLLEGES

BY:

AL-AMIN DAWUD

A GRADUATE OF COMPUTER SCIENCE, ADAMAWA STATE

UNIVERSITY, MUBI

AUGUST, 2023

i
 DEDICATION

This project work is dedicated to Almighty God who has spared my life up till this moment.

ii
 CERTIFICATION
This is to certify that this project was carried out by AL-AMIN DAWUD with Matriculation

Number 17U/360104 in the Department of computer science, Adamawa State University, Mubi.

………………………… …………………….
Mr. Neils B. Joel Date
Supervisor

…………………………. ..……………..……
Dr. Yusuf Gambo Date
Head of Department

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 ACKNOWLEDGEMENT

First and foremost, all praise is for Almighty God. I praise and seek for His assistance, His

forgiveness I seek refuge in Him from the evil of my own soul and from the wickedness of my

deeds. Glory be to God! And praise is yours, I testify that there is no god but you are alone with

no partner, yours is the ultimate dominion and praise. My special gratitude goes to my beloved

parent Late. Alhaji. Bala Baba and Hajiya Hauwa Ahmed Jika for their parental support. My

profound gratitude goes to my Able and committed supervisor, Mr. Neils B. Joel for his guidance

and contribution.

I equally thank the Head of my Department (H.O.D) Dr. Yusufu Gambo for his advice so far.
Big thanks also goes to all my lecturers Dr. Manga Ibrahim, Dr. Omega Sarjiyus, Mr. Bali Bulus,
Mr. Nachandiya Nathan, Mr. David, Mr. Elyakub M. Baba and Prof. Christopher U. Ngene for
their moral and guidance support throughout my study, may God continue to bless you all
miraculously and abundantly

I will like to appreciate my beloved brother for his financial assistance in person of Alh.

Abdullahi Bala Baba and his Wife Haj. Suwaiba Adamu . And others that I can’t mention you

all I say thank you.

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ABSTRACT

All the students who are enrolled for Computer Science, Animal health production, Wildlife
Forestry and Tourism, in Federal College of Wildlife Management are required to submit their
Profile which they manually do by filling in all the necessary details and submit the form to the
Students’ record office. The main objective of this project is to develop an online submission of
profile. Online student profile management system is a web-based application that provides
students of FCWM to submit their profile. This application mainly allows the students to enter
their personal information. In addition the Students of each department can log in to the
application to view, update and print their profile by entering their matric number and full name.
Based on the analysis, problem areas were identified and online students’ profile system.
Afterward, the system was developed from the requirement statement using PHP, HTML,
JavaScript and CSS as front end and MySQL as back end. The system was implemented and
tested on the local Apache server running Windows 7, 8 and 10 operating system.

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 TABLE OF CONTENTS

DEDICATION................................................................................................................................II

ACKNOWLEDGEMENT.............................................................................................................IV

ABSTRACT...............................................................................................................................V

CHAPTER ONE.........................................................................................................................1

INTRODUCTION......................................................................................................................1

1.1 BACKGROUND TO THE STUDY.............................................................................1

1.2 STATEMENT OF PROBLEM.....................................................................................4

1.3 AIM AND OBJECTIVES OF THE STUDY................................................................5

1.4 SIGNIFICANCE OF THE STUDY..............................................................................5

1.5 SCOPE OF THE STUDY.............................................................................................6

CHAPTER TWO........................................................................................................................7

LITERATURE REVIEW...........................................................................................................7

2.1 HISTORY OF FEDERAL UNITY SCHOOLS IN NIGERIA.............................................7

2.2 CONCEPT OF COMPUTING/COMPUTER SYSTEM....................................................13

CHAPTER THREE...................................................................................................................21

SYSTEM ANALYSISAND RESEARCH METHODOLOGY...............................................21

3.1 SYSTEM ANALYSIS................................................................................................21

3.1.1 ANALYSIS OF THE EXISTING SYSTEM.........................................................21

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3.1.2 INPUT ANALYSIS.................................................................................................22

3.1.3 OUTPUT ANALYSIS.............................................................................................22

3.1.4 PROBLEMS OF THE EXISTING SYSTEM.........................................................23

3.1.5 ANALYSIS OF THE NEW SYSTEM....................................................................23

3.2 METHODOLOGY......................................................................................................24

3.2.1 DESIGN APPROACH............................................................................................25

3.2.2 OBJECT ORIENTED DESIGN..............................................................................26

3.2.3 ITERATIVE AND INCREMENTAL METHODOLOGY.....................................26

3.3 DATA COLLECTION/GATHERING.......................................................................27

3.4 PROBLEMS OF THE EXISTING SYSTEM.............................................................28

3.5 JUSTIFICATION FOR THE NEW SYSTEM...........................................................28

CHAPTER FOUR.....................................................................................................................29

SYSTEM DESIGN AND IMPLEMENTATION.....................................................................29

4.1 SYSTEM SPECIFICATION.......................................................................................29

4.1.1 GENERAL SYSTEM FUNCTION.........................................................................30

4.1.2 MAIN MENU SPECIFICATION...........................................................................30

4.2 SYSTEM DESIGN......................................................................................................30

4.3 DATABASE DESIGN................................................................................................32

4.4 MAIN SYSTEM IMPLEMENTATION.....................................................................34

4.5 SYSTEM REQUIREMENT........................................................................................34

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4.6 SYSTEM TESTING....................................................................................................35

CHAPTER FIVE.......................................................................................................................36

SUMMARY, CONCLUSION AND RECOMMEDATION....................................................36

5.1 SUMMARY................................................................................................................36

5.2 PROBLEMS ENCOUNTERED.................................................................................36

5.3 CONCLUSION...........................................................................................................38

5.4 RECOMMENDATION FOR FURTHER STUDIES.................................................38

5.5 CONTRIBUTION TO KNOWLEDGE......................................................................39

REFERENCES..........................................................................................................................40

APPENDIX A – SAMPLE SOURCE CODE...........................................................................42

APPENDIX B – SAMPLE INTERFACES..............................................................................52

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 LIST OF FIGURES

Figure 3.1 Use case diagram……..………………………………………………….16

Figure 3.2 Data flow diagram………………………………………………………..17

Figure 3.3 Flowchart Diagram………………………………………………………19

Figure 4.1 Index Page………………………………………………………………..21

Figure 4.2 Admin login Page……………..……………….……..………....………..21

Figure 4.3 Student Registration Page……………….……….………………...….....22

Figure 4.4 Student Dashboard Page ……………….………………………………...22

Figure 4.5 About us Page…………….……………………………………………....23

LIST OF TABLES
Table 3.1 Admin…………………………………………………………………..18

Table 3.2 Student Registration Table ……………………………………………..18

LIST OF ABBREVIATION
FCWM-Federal College of Wildlife Management
SPMS- Student Profile Management System
OSPMS- Online student profile management system
SQL- Structure Query Language
NT- Network Technology
HTTP- Hypertext Transfer Protocol
XML- Extensible Mark-up language
DBMS- Database Management System
SIMS- Student information management system.

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 CHAPTER ONE

INTRODUCTION

1.1 BACKGROUND TO THE STUDY

The quest for education and knowledge has gained a great momentum and thanks to technology.

It has given education a boost, from online admission application system to online lecturing

system, technology is virtually seen in the corners of education. Education encompasses our

lives and it has formed the foundation of our society. Education helps to stimulate our minds and

mold inquisitive minds into intellectuals. Higher learning takes the intellect to the next level,

providing a deeper understanding of the world around us.

Admission seeking through application is a process all prospective students must undergo. This

process has been manned by manual process despite the digitalized process of student

application. This research intends to automate this process of admitting students via the

automation and simulation of the standard admission rules of federal unity colleges.

Admission is the process of being taken into a programme only after one has qualified by having

above the minimum requirement. According to Microsoft ® Encarta ® 2009 © 1993-2008

Microsoft Corporation, (Encarta dictionary), it is the process of “right, ability, or permission to

enter a place or an organization or institution.” The ‘right’ in terms of student admission is the

fulfillment of the minimum educational qualifications amongst other requirements.

Federal unity colleges are owned and established by the Federal Government of Nigeria. After

the Nigeria civil war in the year 1967, the 3 Rs – Reconciliation, Restoration and Renovation

was introduced by Gen. Yakubu Gowon was to foster unity in a notion that her unity has been

scarified on the altar of war. This led to the establishment of federal unity colleges in the then 12

states of the nation. Initially, it was established in the four cardinal points of Nigeria which are

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“Federal Government College Sokoto (North), Federal Government College, Warri (South),

Federal Government College Odogbolu (West) and Federal Government College, Enugu (East).

As reported by Nigerian Best Forum in the news by Fortune on June 22, 2009 and written by

Andrew, Gen. Gowon said now has 104 unity colleges”.

Pupils who successfully completed their primary schools are only admitted into any of the unity

school in Nigeria upon the success recorded in the NECO’s (National Examination Council)

National Common Entrance Examination (NCEE). This examination is taken nationwide and in

some foreign countries at a stipulated date and the best pupils are selected from each state of the

federation including the Federal Capital Territory (FCT) according to the cut off mark but this

time not a uniform cut off mark due to the intelligence differences in the Nation’s State. “The

national cut off mark to any of the unity schools is 68”,

Digitalization is making life simpler and more interesting. Computers are seen in diverse areas of

human life. From sleeping to eating, from exercise to working, technology has become human

companion, education is not left out.

Education as a best legacy given to individuals helps to stimulate our minds and create

inquisitive minds into intellectuals. It helps us to learn more about our life and world. Every

education icon wishes to make education in his or her watch greener through the incorporation of

technology. Hence, many started from online application, computer based test (CBT) and

publishing of admitted students names on the internet but little has adopted the online admission

system that will automate the admission rules and standard guidelines of admission.

The present admission process into federal unity colleges is manual but the application process

has been digitalized by the body coordinating and conducting the national common entrance

examination, NECO. Applicants purchase the form inform of a card that gives they the gateway

2
to filling the online form on http://www.mynecoexams.com/ncee/ after the card’s pin and serial

number has been validated. Only final year pupils of primary schools are eligible to purchase this

card/form for admission into Junior Secondary School 1 of the federal unity colleges/schools.

Other classes of the unity schools are done through transfer.

A system as a set of hardware, software (principles, rules and procedures) and people that works

in union to achieve a common goal makes up life of which information technology is not

excluded. An online student admission system in this context is a model of a system that will

automate the minimum required rules for fulfillment ere admittance of a prospective student by

the body/authority concerned. This system will downsize the delay caused by humans due to the

large number of application received as well as set a limit to the numbers of application for each

course like a seat reservation system.

Decisions made are a lot in this system so as to avoid the issue of conflict. Before decisions are

made, submitted documents are verified through external link to the body’s result checker

website to query their database and verify the truth or falsity of such submission. That is, after

the national common entrance examination, the score of candidates who to a particular unity

school will be validated from NECO’s website for the exam

(http://www.mynecoexams.com/ncee/) to ensure the truth or otherwise of the score provided by

the applicant.

Decision made in this system as in other systems are principally grounded on principles and

experiences in human but built as intelligence into computer system. Due to the speed and

efficiency of computers, they are good companion for decision making and planning of business

activities. This is supported through the use of management information systems and decision

support systems.

3
System employs methods (rules), processes/procedure and machine readable measures. These are

to convert data/information fields that will enforce the rules that the system has been

programmed for. This is why system can use the input supplied by a user to achieve a result like

in the case of authentication, verification and decision making.

1.2 STATEMENT OF PROBLEM

Any manual system is occasioned with a lot of deficiency and set back. The manual system of

admission has a lot of deficiencies, ranging from delay to favoritism in admitting students. In this

digitalize world where people and technocrats are advocating for paperless society, manual

admission system will only upsurge the paper work. Prospective students are notified with the

paper means by publishing their names on the school notice board and this in turn does not

promote privacy as everyone sees the notice board as against when it is uploaded for you only

via your application page/portal.

In a nutshell, the problems of the manual admission system are:

1. Ill confidentiality – There is no confidentiality as the panels of admission

personnel might leak out vital and private information.

2. Privacy – The admission application papers can be flung by the wind of nature or

human. Hence, the system isn’t private even if it looks like.

3. Speed – The human efficiency in terms of speed is extremely slow. If they were to

consider every application against the requirements then one might be forced to

say, the snail is faster.

4. Error – Most times, there are errors of mapping the application number against the

application name, hence two different people will be attached to a slot thereby

4
 causing some serious issues. There are also many other errors that can be seen

like misspelt names and wrong application numbers.

5. Class Range – Due to the inefficiency of human, a class of fifty students might be

over populated at the end of admission process thereby making learning un-

conducive for the students.

1.3 AIM AND OBJECTIVES OF THE STUDY

The aim of this study is to develop a model of and online admission system for college of Health

Michika.

Online student admission system is aimed at automating the admission process of federal unity

colleges in Nigeria with the following objective:

1. To design an online system for student admission (into the federal unity colleges) using

Structure Query Language on SQL Server Management studio for its database and Active

Server Pages.net (Hyper Text Markup Language and Visual Basic.net are incorporated)

on Visual Studio for its interface design. This system will enhance:

 Conglomeration of geographically scattered applicants.

 Time reduction in activities handling

 Paperless admission

 Reduced manpower

 Centralized data handling

1.4 SIGNIFICANCE OF THE STUDY

Education is vital to individual hence the process of admitting students should be true whereby

the duly merited individuals will get admitted, not the unmerited via favouritism. This system

deals with the issue of admission corruptions and enables the square pegs to be in square holes.

5
The centralized database is a stoppage to the loss of data and duplication of data which is data

irregularities. This will also help in proper preservation of applicants data against the paper based

method that after a period the paper gets decay and might even be burnt.

1.5 SCOPE OF THE STUDY

Studentship encompasses the stages of learning from the nursery till the post graduated level in

the formal context and the stages of apprenticeship in the informal context. The range of

studentship is broad; hence this research is limited to prospective pupils of Nigeria’s unity

schools that have completed their primary education and have passed the NECC. This system

does not include the tertiary education or the basic education system in Nigeria.

6
 CHAPTER TWO

LITERATURE REVIEW

“The process of facilitating knowledge and the transfer of skills, value and belief is known as

education. The transfer of skills, knowledge, habits and so on is transferred from the educator to

the seeker. The transfer of knowledge can take diverse platform such as storytelling, discussion,

teaching, research and so on. Education has stages and admission into a particular stage must be

given. Here comes the role of the admission personnel. Education is compulsory in most places

up to a certain age, attendance at school often isn't, and a minority of parents chooses home-

schooling, sometimes with the assistance of modern electronic educational technology (also

called e-learning). Education can take place in formal or informal settings mostly but recently,

non-formal is on the recognition especially in India”.

Educational technology is prevailing in application for admission and online learning but has

been neglected in the admission process. The admission process is the most cumbersome and

tedious event, because lots of individuals must have applied for study and these application has

to be scrutinized to check the attainment of the spelt out requirements. This is indeed stressful to

human and time wasting.

The automation of admission processing will pave way for greater and effectual efficiency, lesser

paper work which in turns returns lowers cost, a simpler process of admission with optimum

resources and reduction in error of application data and easy communication.

2.1 HISTORY OF FEDERAL UNITY SCHOOLS IN NIGERIA

Schools in Nigerian are either privately owned or public (government) owned. The government

schools are either the state schools or the federal government colleges (unity schools). After the

Nigeria-Biafra civil war which lasted for 3 years or more, the federal government headed by

7
General Yakubu Gowon decided to float programmes that will foster the unity of the country via

the campaign of the 3Rs which are Reconciliation, Restoration and Renovation.

Unity schools were first established in Sokoto (Northern Nigeria), Warri (Southern Nigeria),

Enugu (Eastern Nigeria) and Odogbolu (Western Nigeria). After the visit of General Gowon in

1973 to Sokoto, he decided to expand the unity schools to all the states of the nation (then it was

12 states) reports http://www.nigerianbestforum.com/generaltopics/why-i-established-unity-

schools-gowon/, 27/11/15. Now, the unity schools are distributed all over the country and the list

is thus below:

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Table 1: List of Unity Schools in Nigeria

S/N LIST OF FEDERAL UNITY COLLEGES IN NIGERIA STATE

1. FGC, WUKARI TARABA
2. FGC, JALINGO TARABA
3. FSTC, JALINGO TARABA
4. FGC, AZARE BAUCHI
5. FGGC, BAUCHI BAUCHI
6. FGC, MAIDUGURI BORNO
7. FGGC, MONGUNO BORNO
8. FSTC, LASSA BORNO
9. FGC, BUNI-YADI YOBE
10. FGGC, POTISKUM YOBE
11. FGC, BILLIRI GOMBE
12. FGGC, BAJOGA GOMBE
13. FGC, GANYE ADAMAWA
14. FSTC, MICHIKA ADAMAWA
15. FGGC, YOLA ADAMAWA
16. FGC, ILORIN KWARA
17. FGGC, OMU-ARAN KWARA
18. FGBC, APO-GARKI FCT
19. FGGC, BWARI FCT
20. FGGC, ABAJI FCT
21. FSTC, OROZO FCT
22. FGC, KWALI FCT
23. FGC, ROBOCHI FCT
24. FGC, OTOBI BENUE
25. FGC, VANDEIKYA BENUE
26. FGGC, GBOKO BENUE
27. FSTC, OTUKPO BENUE
28. FGGC, KEANA NASARAWA
29. FGC, KEFFI NASARAWA
30. FSTC, DOMA NASSARAWA
31. FGGC, KABBA KOGI
32. FGC, UGWOLAWO KOGI
33. FGC, MINNA NIGER
34. FGGC, BIDA NIGER
35. FGGC, NEW BUSSA NIGER
36. FSTC, SHIRORO NIGER
37. FGA, SULEJA NIGER
38. FGC, JOS PLATEAU
39. FGGC, LANGTANG PLATEAU
40. FGC, KADUNA KADUNA
41. FGGC, ZARIA KADUNA
42. FSTC, KAFANCHAN KADUNA

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43. FGC, KANO KANO
44. FGGC, MINJIBIR KANO
45. FGGC, GUSAU ZAMFARA
46. FGC, ANKA ZAMFARA
47. FGC, DAURA KATSINA
48. FGGC, GWANDU KATSINA
49. FSTC, DAYI KATSINA
50. FSTC, ZURU KEBBI
51. FGC, BIRNIN-YAURI KEBBI
52. FGGC, KAZAURE JIGAWA
53. FGC, KIYAWA JIGAWA
54. FGGC, TAMBUWAL SOKOTO
55. FGGC, BAKORI SOKOTO
56. FGC, SOKOTO SOKOTO
57. FSC. SOKOTO SOKOTO
58. FGC, ENUGU ENUGU
59. FGGC, LEJJA ENUGU
60. FGC, NISE ANAMBRA
61. FGGC, ONITSHA ANAMBRA
62. FSTC, AWKA ANAMBRA
63. FGC, OHAFIA ABIA
64. FGGC, UMUAHIA ABIA
65. FSTC, OHANSO ABIA
66. FGC, OKPOSI EBONYI
67. FGGC, EZAMGBO EBONYI
68. FGC, OKIGWE IMO
69. FGGC, OWERRI IMO
70. FGC, IBILLO EDO
71. FSTC, UROMI EDO
72. FGGC, BENIN EDO
73. FGC, IKOM CROSS RIVER
74. FGGC, CALABAR CROSS RIVER
75. FSC, OGOJA CROSS RIVER
76. FGGC, ABULOMA RIVERS
77. FGC, PORT-HARCOURT RIVERS
78. FSTC, AHODA RIVERS
79. FGGC, IBUSA DELTA
80. FGC, WARRI DELTA
81. FGGC, IMIRINGI BAYELSA
82. FGC, ODI BAYELSA
83. FSTC, TUNGBO BAYELSA
84. FGC, IKOT-EKPENE AKWA IBOM
85. FSTC, UYO AKWA IBOM
86. FGGC, I/OBIO ITONG AKWA IBOM
87. KINGS’ COLLEGE LAGOS
10
 88. QUEENS’ COLLEGE LAGOS
89. FGC, IJANIKIN LAGOS
90. FSTC, YABA LAGOS
91. FGGC, SAGAMU OGUN
92. FGC ODOGBOLU OGUN
93. FSTC, IJEBU-MUSHIN OGUN
94. FGGC, OYO OYO
95. FGC, OGBOMOSO OYO
96. FGGC, AKURE ONDO
97. FGC, IDO-ANI ONDO
98. FSTC, IKARE AKOKO ONDO
99. FGC, IKIRUN OSUN
100. FSTC, ILESHA OSUN
101. FGGC, IPETUMODU OSUN
102. FGC, IKOLE-EKITI EKITI
103. FGGC, EFON-ALAAYE EKITI
104. FSTC, USI-EKITI EKITI
(http://toscanyacademy.com/blog/nigeria-education/list-of-federal-unity-colleges-in-nigeria/,

accessed 27/11/2015)

Entrance into the aforementioned schools is only through a successful examination of the

National Common Entrance Examination conducted by the National Examination Council. The

pupils who sit for this exam must have completed his/her primary or basic education. The

entrances cut off mark differs from state to state in the federation and like the tertiary education

entrance examination, the choices of the candidate is noted when the forms are filled and

candidates will be given admission in their choice unity school is the cut off mark is met by the

pupil.

In 2015, 88,444 candidates sat for the NCEE out of the 95,926 that registered said NECO

(https://www.students.com.ng/common-entrance-88444-candidates-sat-for-exam-by-neco/,

accessed 27/11/2015). The cut off mark for each state as of 2014 is below:

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Table 2: 2014 Cut off Mark for NCEE – State by State for Unity Schools

S/N STATE MALE FEMALE

Abia 65 65
1.

2. Adamawa 40 40

3. Akwa-Ibom 63 63

4. Anambra 66 66

5. Bauchi 18 18

6. Benue 60 60

7. Borno 33 33

8. Cross Rivers 54 54

9. Delta 65 65

10. Edo 63 63

11. Enugu 65 65

12. Imo 66 66

13. Jigawa 37 37

14. Kaduna 52 52

15. Kano 34 34

16. Katsina 37 37

17. Kebbi 35 35

18. Kogi 61 61

19. Kwara 62 62

20. Lagos 65 65

21. Niger 49 49

22. Ogun 65 65

23. Ondo 64 64

12
24. Osun 64 64

25. Oyo 63 63

26. Plateau 52 52

27. Rivers 62 62

28. Sokoto 15 7

29. Taraba 19 19

30. Yobe 20 20

31. FCT – Abuja 57 57

32. Bayelsa 51 51

33. Ebonyi 60 60

34. Ekiti 62 62

35. Gombe 37 37

36. Nassarawa 42 42

37. Zamfara 14 12

National Merit Cut-off Mark – 68

(http://ncee.assure.com.ng/sample-page/, 27/11/15)

2.2 CONCEPT OF COMPUTING/COMPUTER SYSTEM

Computers as present help a lot to speed up processes and activities of human. Computers are

looked upon as obedient servants who are ever ready to free man from tedious procedures and

produce results as compared with human computing time. A machine that is capable of accepting

input data, store and process the data based on instructions given by the user and produces

expected results called output is termed a computer. Computing is the act of using a computer to

perform a task.

13
The instructions or programs given to a computer system aid the computer to perform the

demanded or required task. Hence, a program is a sequence of instructions given to the computer

to perform a specific operation. From Encarta Encyclopedia, computer program is a set of

instructions that directs a computer to perform some processing function or combination of

functions. Consequently, the function of a computer system is limitless as long as the task is

programmable –that is if the manual task can be represented electronically via codes and tags.

Thus the vide application area of computer (in medicine, education, sport and others). The

relevance of computer to management cannot be over emphasized as organizations need timely,

updated and accurate information to base their decision on current operations and future plans, so

as to enable production respond quickly to changes in demand and other circumstances.

“A system is a collection of components that works together to realize some objective forms of a

system”, Stella Chiemeke, (2006). A system can also be seen as a combination of machine,

people and processes to achieving a unified goal. Systems always have an input that the people

initiate the processes to acts on it through the machines to have an output according to the

system’s design and programming.

Input Output
Processing

Fig 2.1 A Basic System Component

“A combination of machine, processes and people that produces a defined set of output from a

set of input is a data processing system. The input and output are interpreted as data, fact,

information and so on; depending on the interpreter’s relation to the system. A data processing

system may involve some combination of:

 Conversion – Converting data to another format.

14
  Validation – Ensuring that supplied data is "clean, correct and useful."

 Sorting – "Arranging items in some sequence and/or in different sets."

 Summarization – Reducing detail data to its main points.

 Aggregation – Combining multiple pieces of data.

 Analysis – The "collection, organization, analysis, interpretation and presentation

of data".

 Reporting – List detail or summary data or computed information.

A very simple example of a data processing system is the process of maintaining a check

register. Transactions – checks and deposits; are recorded as they occur and the transactions are

summarized to determine a current balance. Monthly the data recorded in the register is

reconciled with a hopefully identical list of transactions processed by the bank.

A more sophisticated record keeping system might further identify the transactions for example

deposits by source or checks by type, such as charitable contributions. This information might be

used to obtain information like the total of all contributions for the year. The important thing

about this example is that it is a system, in which, all transactions are recorded consistently, and

the same method of bank reconciliation is used each time.

Another example is this system – student admission system, that records all the academic

required input of the applicant as well as other inputs and processes it to admission or not after a

good check of the requirements if fulfilled or otherwise. Another synonym for data processing

system is information processing system. Data analysis is a body of methods that help to describe

facts, detect patterns, develop explanations, and test hypotheses. For example, data analysis

might be used to look at sales and customer data to identify connections between products to

allow for cross selling campaigns. Data can be processed either commercially or scientifically.

15
Scientific data processing usually involves a great deal of computation (arithmetic and

comparison operations) upon a relatively small amount of input data, resulting in a small volume

of output.

Commercial data processing involves a large volume of input data, relatively few computational

operations, and a large volume of output. Accounting programs are the prototypical examples of

data processing applications. Information system (IS) is the field that studies such organizational

computer systems”. (Source: http://en.wikipedia.org/wiki/data_processing_system, accessed: 22-

Oct-15)

Information being a processed data is the life wire of any computer system. The input to most

system aren’t necessary raw fact but some are information wish will be reprocessed to fit the

format of the system’s output. These systems are tools which assesses, calculates, measures,

stores, regulates, monitors, retrieves information amongst others. To a large extent, most systems

are information systems or have a relationship to the properties of an information system.

Information System (IS) is described as a system consisting of the network of all communication

channels used within an organization, and includes software and hardware. It collects and

processes data (or information) and provides it to mangers at all levels that use it for decision

making, planning, program implementation and control. The aim of information system is to

improve the quality and accuracy of information; it also aims in compiling and reporting. An

object/entity may be considered an information processor if it receives information from another

object and in some manner changes the information before transmitting it.

“An information system may be defined as a continuing and interacting structure of hardware,

software, people and procedures to collect, sort, analyses evaluate and distribute pertinent, timely

and accurate information for use by recipients to enhance better decision making.

16
An information system notably, admission system etcetera provides both a data processing

capacity and information to help recipients make better decision. The information generated

from these systems goes a long way to meet the need of people in a given organization as well as

those outside the organization.” (Apanapudor, 2006).

It is essential for any establishment to ensure that sound and effective Information systems of

various forms like staff information system, visitors tracking system amongst others are in place.

Mandell (1986) in (Apanapudor, 2006), said that information system provides stand and reports

and most recently, they provide information, that support decision making.

‘Information can also be seen in some context as a work system which is a system in which

humans or machines perform processes and activities using resources to produce specific

products or services for customers. An information system is a work system whose activities are

devoted to capturing, transmitting, storing, retrieving, manipulating and displaying information.

Information systems inter relate with data system on one hand and activity system on the other

hand. As a form of communication system, data are represented and processed as a form of

social memory’ said http://en.wikipedia.org/wiki/information_system, accessed on 10/10/2015.

A decision is the choice made among the alternative courses of action. Thus the process in

making a choice from available alternative course of action is known as Decision Making

Process. This process can be illustrated as follows

17
 Identify Collect Analyze and seek
problem data relationship for the data

Take
decision Compare alternative Identify constraints / barriers
courses of actions and generate alternative

The Decision Making Process

Fig 2.2 Decision Making Process (Apanapudor, 2006)

From this diagram, we first identify a problem which in this case is to attain the genuineness of a

product. Next we collect, sort and classify data regarding the problem. Data collected must be

representative of the problem (the unique code), upon this, the data are analyzed to unveil the

possible relationships—positive or negative. Thereafter we identify possible constraints and

alterative courses of action are noted and used to compare other alternatives. This may require

additional data. At this point the objective of the organization plays some crucial roles.

Observation here is that the decision making process is a closed loop so the process may

continue until an optimal choice is made from the alternative course of action.

The resultant effect of decision is on information, this triggers information processing.

Information processing as defined by Wikipedia, “is the change (processing) of information in

any manner detectable by an observer. As such, it is a process that describes everything that

happens (changes) in the universe, from the falling of a rock (a change in position) to the printing

of a text file from a digital computer system.” Source:

http://en.wikipedia.org/wiki/information_processing, accessed: 21-Oct-15. In computing,

information processing broadly refers to the use of algorithms to transform data—the defining

activity of computers.

18
The above web page also reported Claude E. Shannon defining information as the conversion of

latent information into manifest information (McGonigle & Mastrian, 2011). Latent and manifest

information is defined through the terms of equivocation (remaining uncertainty, what value the

sender has actually chosen), dissipation (uncertainty of the sender what the receiver has actually

received), and transformation (saved effort of questioning - equivocation minus dissipation)

(Denning and Bell, 2012). Latent means potential but not obvious or explicit. “Hidden – present

or existing, but in an underdeveloped or unexpressed form”, said Microsoft® Encarta® 2009.

Manifest is the opposite of latent that is it is obvious.

With software being the mind and hardware being the brain, information processing is likening

to cognitive psychology and functionalism in philosophy. Two types of information processing

exist which can take either the centralized or decentralized (distributed) forms. These types of

information processing are sequential and parallel.

Parallel processing is the ability of an information system to do many things at once,

notably if someone sees a human, he sees many things that together help to identify the seen.

Sequential processing is the opposite of parallel processing. Parallel processing doesn’t waste

time because the components of the whole are processed at same time not individually. For a

clearer example, the human brain processes information in parallelism else the eyes and the brain

will interpret things differently.

Ou
Data / Information Inp Proc Information
tpu
ut essor
t
Stor
age

19
Fig 2.3 Basic Parts of Information Processing System

(www.en.wikipedia.org/wiki/information_processor, 20/10/2015)

The diagram above depicts that data or information can be the input to an information processing

system. The system is up of four parts like the normal computer system but these parts are the

basic, others are feedback and people. After processing, we get information and no more data.

20
CHAPTER THREE

SYSTEM ANALYSISAND RESEARCH METHODOLOGY

3.1 SYSTEM ANALYSIS

System analysis is a problem solving techniques that decomposes a system into its component

pieces for the purpose of studying how well those components part work and interact to

accomplish their purpose. (Lonnie D.B., 2004).

3.1.1 ANALYSIS OF THE EXISTING SYSTEM

The process of admitting a student into the federal unity college in Nigeria is a manual process

whereby the prospective applicant after satisfying the requirement of having completed his/her

basic education proceeds to purchase the NECO NCEE form, complete same and waits for

admission. The process of applying for admission is not manual but the admission process is

manual.

The federal unity colleges are supervised by the federal ministry of education and the

examination body for it is an agency of the ministry. National Examination Council (NECO)

conducts the NCEE (National Common Entrance Examination) same date in the respective states

of the federation and some foreign countries. After the NCEE, the cut off mark is released for

that year and it is not uniform but differs from state to state.

The present system being a manual system is full of negativities ranging from the favoritism in

selection of the students into their choice unity college to delay. The present system is full of

delay despite after the release of the approved cut off mark for admission into the colleges and

the candidates score.

21
3.1.2 Input Analysis

The input into the system is the candidate’s examination details comprising of the candidate

name, exam number, choice of unity school and exam score. The system matches the chosen

unity college’s requirement against the candidate’s credentials including the score from the

NCEE.

Online Student Admission System - FGC

Admission Forms
Name:

Sex:

Date of Birth:

Exam Number:

Choice FGC:

Exam Score:
Enter

Fig 3.2: Input Form (for Admission Purpose)

3.1.3 Output Analysis

After every input, there is an output after processing. The output is delivered through same

application platform but without the admission status. In this new system, the can get the

admission status apart from the exam score details.

22
 Online Student Admission System - FGC
Admission Notification Forms

Enter Your Exam Number:

Proceed

Name
Sex
Date of Birth
Exam Number
Exam Score
Choice of FGC
Status

Print Exit

Fig 3.3: Output Form (candidate gets details of his/her application)

3.1.4 PROBLEMS OF THE EXISTING SYSTEM

There are a lots of problems associated with the present system. These problems are:

 Absence of a unified admission system for all the unity colleges.

 There is no central database to keep the details of applicant.

 The delay in processing the application of the applicant.

 Favoritism among the admission panel by not considering the best candidate fit

for the admission.

3.1.5 ANALYSIS OF THE NEW SYSTEM

This new system is not a system to apply for the NCEE but it is a system that will be in the hands

of the administrator of the unity colleges to totally automate the manual admission rules. Hence,

23
the candidates to NCEE only need to supply their examination number to check their admission

status.

Every prospective candidate of NECO’s NCEE must purchase a charge from the Federal

Ministry of Education via the unity colleges or accredited centres. This gives an access to the

system’s whereby he/she supplies all the needed data. The data entered by the prospective

student is verified by the admin of this new system through the query of NECO’s NCEE

database.

The student’s NECO NCEE score is only valid for a session (academic year). Hence a score of

2014 can be used for admission in 2015. The system will automatically, notify the student of

his/her score validity.

Constraints taken by the system to successfully admitting a student to first choice or second

choice of the unity college he/she had selected are as follows:

 Date of Birth (Age) of which the student must be a minimum of 10 years old

 Examination Year of which the exam year must be the present year.

 The cut of mark for the selected unity college must be met

 The gender must be corresponding to the college. That’s a boy cannot be admitted

to Federal Government Girls College and vice versa.

3.2 METHODOLOGY

“The process used to collect information and data for the purpose of making decisions. This can

include researches both published and unpublished, interview, survey and other researching

techniques, and could include both past and present information”. (businessdictionary.com).

In a simple way, the specification of the procedures for the research work which entails data

collection and analyzing in respect to define or solve the research problem(s) is called research

24
methodology or methodology. According to Wikipedia.com, “Methodology is the systematic or

theoretical analysis of the methods applied to a field of study (research works mainly). It

comprises of the theoretical analysis of the body of methods and the principles associated with a

branch of knowledge” (www.en.wikipedia.org/wiki/methodology, accessed on 05 November,

2015).

3.2.1 DESIGN APPROACH

In computer science design, two approaches are of great significance. Top-down or Bottom-up

are the main approaches to mitigating a problem. While the bottom-up is like the laying of

building blocks, the top-down is like the reverse of the bottom-up. The top-down

(stepwise/decomposition design) is the breaking down of a system to gain insight of the

subsystem composition in a reverse engineering pattern (like roofing before setting of blocks),

that is a big picture is broken down into smaller segments. Bottom-up entails the piecing together

of systems to give to more complex system, hence making the complex system a sub system of

the emergent systems.

The approach adopted for this research is the top-down design approach. The major higher-level

system requirements and functions were identified and then broken down into successive steps

until function-specific modules were designed. As a level-oriented design approach which directs

designers to start with a top-level description of a system with step by step refinement thereby

decomposing into lower-level and smaller modules, top-down reduces the scope and size of each

module, and focuses more on specific issues.

Easy debugging and modularization are part of the numerous merits and benefits of top-down

design approach and this call for its adoption in this research work.

25
3.2.2 OBJECT ORIENTED DESIGN

This is an approach to software design. It is the process of planning a system of interacting

objects to solve a software problem. An object contains encapsulated data and procedures

grouped together to present an entity. Hence, in the design of this system, the CSS – Cascade

Styling Sheet which is a object oriented design language where link to the master page through

this ASP.net/HTML tag

(<linkhref="FGCStyleSheet.css"rel="Stylesheet"type="text/css"/>) is a form

of object oriented design being implemented.

Three important concepts in software design are encompassed in object oriented design (OOD).

These are modularity, abstraction and encapsulation (also called information-hiding). OOD is

basically an approach that models the problem in terms of its objects and the operations

performed on them by decomposing the system into modules and each of the decomposed

modules in the system denotes an object or class of objects from the problem space.

3.2.3 ITERATIVE AND INCREMENTAL METHODOLOGY

The Dynamic System Development Method (DSDM) as a development methodology is an

iterative and incremental approach that embraces principles of agile development of project

management, including continuous user/customer involvement. DSDM was first released in 1994

though in 2007 it was rebranded DSDM Atern. DSDM fixes cost, quality and time at the onset

and uses the MoSCoW prioritization of scope. MoSCoW stands for Must, Should, Could and

Would; the two os are just to ease pronunciation.

Agile development principle is an iterative and incremental method of manning the design and

build activities of system development in a highly flexible and iterative manner. MoSCoW is a

26
prioritization technique used in development and management to reach a common understanding

with the stakeholders on the importance of placed on the delivery of each requirement.

Study-Feasibility
& Business

Implementation
Functional Model
Iteration

Design &
Build Iteration

Fig 3.1: The DSDM

3.3 DATA COLLECTION/GATHERING

Data in this research were collected using the following methods:

The methods used in data collection in this research are:

 OBSERVATION– I observed the method of admission in the federal unity

colleges and saw that it is totally manual. It is only the entrance examination that

is automated. Also seen from the observation was the admission requirements and

the pattern of cut off marks.

27
  PERSONAL INTERVIEW – Students and some of their parents were

interviewed. They concord to the observation made on the requirement and

further stated their dissatisfaction from the admission process as some that got

even more than the cut off slated that year were not admitted.

 BROWSING METHOD – Most of the data here apart from the aforementioned

methods were gotten from the internet. Pages were visited for increased

knowledge and proper literature review.

3.4 PROBLEMS OF THE EXISTING SYSTEM

A manual system is always associated with lots of problems of which the existing system is not

exempted. These problems are:

 Delay and stress of admission officers

 Loss of documents and ill confidential system of handling information

 Admission officers can be influenced

 Too much expenses and risk

 Prospective student can’t view their details at any time

3.5 JUSTIFICATION FOR THE NEW SYSTEM

For a new system to be called a new system, it must improve on the features of the old system or

as well add new features. This system has been designed to fully automate the admission process

of the existing system. This system will hence bring a new face to the admission process of

students into Federal Unity Colleges.

28
CHAPTER FOUR

SYSTEM DESIGN AND IMPLEMENTATION

After a new system has been analyzed, it should be designed and implemented as to ascertain the

level of success or otherwise. An automated system that is not implemented or is not successful

implemented cannot replace the previous system because of its ill performance. Stella (2006)

said, “Even after the development phase is over, the system project isn’t complete. The new

system must be implemented or installed”.

4.1 SYSTEM SPECIFICATION

This new system being designed with and IDE – Integrated Development Environment, has lots

of automated tools embedded in it. Master pages and content pages which at the source view

have html tags and asp.net codes, also the system has java script and cascade styling sheets. The

system has three master pages and sixteen content pages.

Although not all of the html codes can be seen here but a description is given here hence the

following made up the system:

 Textbox: This is use to key in data from the user to the system.

 Hyperlinks: This helps in the linkage of pages in the system.

 MenuList: This is implemented to form like the system’s tabs.

 Label: This carries the texts that are not in a button or menu strip.

 Buttons: This enables actions to be carried out once it is clicked.

 Image and image button: This is for pictures to be displayed.

 Dropdownlist: Used for selection of events like state (Ebonyi, Enugu, Kaduna etc)

 Checklistbox: Used for the checking of events like sex (male and female)

29
  Divs: This is an HTML tag which helps to create a new work space. It is used for

grouping related design together.

 Tables

4.1.1 GENERAL SYSTEM FUNCTION

The functions of the system are listed below:

 Acceptance of prospective student admission application

 Procession of admission

 Checking of admission

 To give report of application received and others

 To allow applicant to their information and perform possible update

 Report of admitted and non-admitted students

4.1.2 MAIN MENU SPECIFICATION

The main menu of the system is the specific start up page, which is home.aspx which is a content

page to General master. Linkage to other systems are seen in this home page notably, Home,

About, Contact and Gateway hyperlinks. This links are accessed by all users. To start an

application or to log into a student’s portal, the gateway link is used. The entry to the system

requires the card serial number and the pin. For new application, the serial number and the pin

are validated by the system and the applicant is advices to note the examination number

displayed on the exam number textbox.

4.2 SYSTEM DESIGN

Dynamic System Design Methodology (DSDM) was applied in the design of this system. A

USE CASE which is a Unified Modeling Language (UML) was used in describing the system.

UML was formulated by Booch, Rumbaugh and Jacobson in 1997 and a use Case diagram shows
30
the diagrammatic design of a system. In specifying, visualizing and constructing the artifacts of

software system UML was used and it comprises of diagrams such as sequence diagram, state

diagram, collaboration diagram and some others of which use case diagram among and used

here.

A Use Case diagram shows typical interactions between a user (actor) and the computer system.

USE CASEs are included in Unified Modeling Language and it is a narrative document that

describes the sequence of event of an actor using a system to complete a process, Stella (2006).

A USE CASE diagram consists of three things, viz: actors, use cases and arrows (for evens of

flow) and shows the graphical representation of the systems functionality by the different users.

In this system, we have three users which are the administrator, the prospective student and the

general public

The use case diagram of this automated system is given below.

31
 Home, About,
Contact & Gateway
Public
Admin

View Unity Colleges

New Application

Old Application

Admission Check
Prospective
Student
Admin Operations

System Boundary

Fig 4.1 Use Case Diagram - Shows the description of Online Electronic Library.

The use case diagram describes the system and the functions that can be performed by actors are

indicated with the direction of flow.

4.3 DATABASE DESIGN

A Database can be seen as a data warehouse and a data and information repository in an

organized way to prevent redundancy and to preserve data integrity amongst others. On

Microsoft SQl Server Management Studio 2008, the database for this system is UCOAS.

Microsoft SQL Server Management Studio version 2008 was used as the database (backend) for

this system. The database tables are five in number which are: tblAdmitted, tblCandidates,

32
tblCard, tblCutOff and tblMail. A table in the database comprises of the field name, data type

and allow null when viewed in the design view.

Table 4.1 Table for Candidates (tblCandidates)

Fields Data type Allow null

Pin nvarchar(50) Yes

Serial nvarchar(50) Yes
ExamNo nvarchar(50) Yes
ExamYear nvarchar(50) Yes
Names nvarchar(50) Yes
Sex nvarchar(50) Yes
DOB nvarchar(50) Yes
CC1 nvarchar(50) Yes
CC2 nvarchar(50) Yes
Score nvarchar(50) Yes
Passport nvarchar(50) Yes
ServerDate nvarchar(50) Yes

Fig 4.2 System’s Database Tables

33
4.4 MAIN SYSTEM IMPLEMENTATION

It is not just enough to design or develop a system as implementing the system and deploying the

system plays a vital role. Systems are most times seen as failed project if the implementation fail

or wasn’t successful. Hence, implementation is likening to the output of computer.

Hardware, software, people and to an extent feedback triggers the success or otherwise of a

system in its implementation. The hardware ranges from the computer either desktop or laptop to

other peripheral devices. The software for the implementation of this automated system is web

browser. They system was tested on different web browsers and was found compatible.

To avoid the system’s aims and objectives being defeated, all the users must be trained and

computer literates else the system’s aim and objective will be defeated.

4.5 SYSTEM REQUIREMENT

For the implementation of this system, all that is need are as follows:

The following hardware components are needed

 Computer System – a desktop or laptop(mini laptop and tablets can also access

the system online if it is launched)

The computer system should have the minimum requirement to access the internet. Hence, when

speed is not the focus it should have:

 Pentium 3 Processor

 512 kb RAM

 10 GB Hard disk

 A web browser (any of Mozilla, Chrome, Crazy Browser and others)

34
4.6 SYSTEM TESTING

An automated system may have a hundred programs and a comprehensive database, all must be

tested together to ensure harmony of operation. The purpose of system testing is to validate all

software, input/output, databases and procedures and so on as the case may be”, said Hampo

(2011).

For testing sake, a local web server (IIS) application, microsoft.net framework was installed &

properly configured. The operating system used is windows 8.0. Dummy data were used to test

the system.

“Before a system is put into operation, its components programs must be tested to make sure.

They work both individually and as a unit. Testing whether unit testing (individual testing) or

individual testing, removes bugs from individual programs and system application. The testing of

this system is done with life data and test data.

This involves running a series of tests on the new system, so as to check for errors and to verify

that all components of the system are run simultaneously and then observation and comparisons

are made and documented. This is done to ensure that the new system holds true to the

advantages it should have over the existing system without posing any complications of its own.

System testing should be done before the new system and any new system / system component is

fully implemented, so as to correct any occurrence of low usability in portions of the system.

35
CHAPTER FIVE

SUMMARY, CONCLUSION AND RECOMMEDATION

5.1 SUMMARY

Admission process should be a process handled with all honesty and care. Admission officers

should in no way be influenced. Hence this system has automated the role played by human

admission officers so as to avoid partiality and wrong admission. Also, this system will put a

square peg in a square hole by ensuring and admitting only those that meet the requirements and

the cut off mark. This system moreover, has made admission to be immediate as soon as the

prospective student fills all the data, the admission can be check.

In a nut shell, the values of this over the existing system are as follows:

 Reliability

 Efficiency

 Accuracy

 Users friendliness with simple GUI

 Easy Accessibility

 Prompt and instantaneous response

 Speed

5.2 PROBLEMS ENCOUNTERED

The visits paid to Federal Government Colleges which are the Unity Schools are not easy. Since

there was no existing automated admission system for the federal unity colleges, the design of

this once wasn’t system since then rules has to be automated such as:

If (ed - Today.Year < 10) Then 'dob condition - cand must be atleast
10

36
 If (lbEY.Text = Today.Year) Then ' exam year condition
- exam must be for the
present year
If (lbSex.Text = "Male") Then ' sch selection
based on sex
If (lbCC1.Text = cc1 And lbES.Text >= cc2)
Then
lbStatus.Text = "Congrats! You Have Been
Admitted into " & lbCC1.Text
& "."
Label3.Text = "Admitted" : Label4.Text =
lbCC1.Text
ElseIf (lbCC2.Text = cc1 And lbES.Text >= cc2)
Then
lbStatus.Text = "Congrats! You Have Been
Admitted into " & lbCC2.Text
& "."
Label3.Text = "Admitted" : Label4.Text =
lbCC2.Text
Else
lbStatus.Text = "Sorry! You Scored Low and
Have Not Been Admitted."
End If
ElseIf (lbSex.Text = "Female") Then
If (lbCC1.Text = cc1 And lbES.Text >= cc3)
Then
lbStatus.Text = "Congrats! You Have Been
Admitted into " & lbCC1.Text
& "."
Label3.Text = "Admitted" : Label4.Text =
lbCC1.Text
ElseIf (lbCC2.Text = cc1 And lbES.Text >= cc3)
Then
lbStatus.Text = "Congrats! You Have Been
Admitted into " & lbCC2.Text
& "."
Label3.Text = "Admitted" : Label4.Text =
lbCC2.Text
Else
lbStatus.Text = "Sorry! You Scored Low and
Have Not Been Admitted."
End If
End If
Else
lbStatus.Text = "Your Score Has Expired For This
Year. Retake Exam this Year."
37
 End If
Else
lbStatus.Text = "You Are too Young. Wait Till Your Are
Atleast 10 years."
End If

5.3 CONCLUSION

Automated systems are more successful when compared with the manual or traditional systems.

The increased speed, confidentiality and ease of use are some of the successes of automated

system over traditional or manual system.

Unity Colleges Online Admission System (UCOAS) when pair side by side with the manual

system has so many benefits. There is no need for a prospective student of his/her parent to keep

visiting the principal of the choice college. This time around, no student that merited admission

that will not be given due to nepotism or favouritism. Even the parent can check and verifiy

his/her child’s admission status.

Finally, the issues of paper work have been eradicated, information privacy has been enhanced

and data security is promoted.

5.4 RECOMMENDATION FOR FURTHER STUDIES

Further research is advice on this research to facilitate on the system’s function and design. The

inclusion of more modules and feature like the use of biometric should be incorporated in

upcoming research.

Also, a further research should be done on the data collection to avoid prospective student

entering their score and other information.

38
5.5 CONTRIBUTION TO KNOWLEDGE

This work has contributed to knowledge in the area of online admission systems. There are little

online admission systems that operates in real time like this. The automation of admission rules

has also contributed to knowledge in a way or another.

39
 REFERENCES

Apanapudor, J.S., Njoseh, I.N., Ogini, N.O., and Omede, G.C. (2006). Introduction to computer science

and data processing [A Practical Approach]. Reprinted. Krisbec Publications, Agbor – Nigeria.

Byron, S.G. (2001). Theory and Problems of Programming with visual basic Schaum’s Outline.

McGraw – Hill USA.

David, C. Van Essen and Charles, H. Aderson. (2005). Information Processing Strategies and Pathways

in the Primate Visual System. Department of Anatomy & Neurobiology Washington University

School of Medicine St. Louis, MO, USA.

Escalle, C. (February, 1999) Enterprise resource planning. Harvard Business Review.

Hampo, J.A. (2011). Design and Implementation of Students Verification System for Delta State

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Abraka-Delta State.

Hopper, M. (May, 1990). Rattl1ing SABRE-New ways to compete on information. Harvard Business

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Martinsons, M.G. and Davison R.M. (2007). Strategic decision making and support systems:

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df, accessed on: 15/12/2012)

Sikiru, O.A. (2009). Implementation of an Online Job recruitment system. An unpublished M.IT Thesis,

University of Lagos, Nigeria.

Stella, C.C. and Franca, A.E (2006). Principles of System Analysis and Design. Rootprint and publisher,

Benin city – Nigeria.

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Sasan, Rahmatian. (2003). Transaction Processing Systems. Encyclopedia of Information Systems.

Volume 4. 479 – 488. California State University, Fresno – USA

Uzoka. (1998). Human Resources Management an unpublished M. Tech Thesis, federal University of

Technology, Akure, Ondo State.

Using_Course_Management_System.pdf (retrieved from www.copywrite.com; accessed on:

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Waheed, Uz Zaman Bajwa. (2009). New Information Processing Theory and Methods For Exploiting

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WEBSTIES
http://en.wikipedia.org/wiki/information_system (accessed on 29th/09/2015)
www.isbestate.il.USnews/2004/july16.htm/ (Accessed on: 1st November 2015).

http://ec.europa.eu/vis, (accessed on 29th/09/2015)

www.en.wikipedia.org/wiki/methodology, (accessed on 05 November, 2015)
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www.en.wikipedia.org/wiki/Information_Retrival_System, accessed 20/09/2015

41
APPENDIX A – SAMPLE SOURCE CODE

Connection Class:

Imports System.Data.SqlClient
Imports Microsoft.VisualBasic

Public Class UCOAS

Public con As SqlConnection
Public ServerDate As DateTime
Public Sub UCOAS_Connect()
Try
con = New SqlConnection("Data Source=HAMPOJOHNPAULAC\
SQLEXPRESS;Initial Catalog=UCOAS;User ID=sa; password=hamplus1;
integrated security=true")
If con.State = Data.ConnectionState.Open Then
con.Close()
End If
con.Open()
Catch ex As Exception
MsgBox(ex.Message, MsgBoxStyle.Information, "UCOAS
Information")
End Try
End Sub
Public Sub UCOAS_date()
UCOAS_Connect()
Dim cmd As New SqlCommand("Select GetDate()", con)
ServerDate = cmd.ExecuteScalar()
End Sub
End Class

Cascade Styling Sheet:

.body /* there is diference btw .body and body note it*/

{
background: #ECBE79;
font-size: 1em;
font-family: "Helvetica Neue", "Lucida Grande", "Segoe UI",
Arial, Helvetica, Verdana, sans-serif;
margin: 0px;
padding: 0px;
color: #696969;
width:900px;
}

42
.header
{
width: 900px;
height: 90px;
position: relative;
}

.footer
{
width: 900px;
height:77px;
position:relative;
/*top: 16px;
left: 0px;*/
}

.button
{
color:#FFFFFF;
border-color:#dde4ec;
background-color:#166417;
font-weight:bold;
border-style:ridge;
}

.divs
{
vertical-align:middle;
line-height:normal;
width: 895px;
height: 33px;
right: 70px;
left: 230px;
position:relative;
}

.page
{
width: 900px;
background-color: #fff;
margin: 20px auto 0px auto;
border: 1px solid #496077;
}

.tables
{
43
 width:96%;
text-align:center;
vertical-align:middle;
}

.others
{
font-weight: 700;
margin: 0px;
padding: 0px 0px 0px 20px;
color: #f9f9f9;
border: none;
line-height: 2em;
font-size: 2em;
}

.gateway
{
text-align:center;
color:ThreeDFace;
text-transform:capitalize;
font-size:x-large;
font-style:italic;
font-weight:bolder;
}

.loginDisplay
{
font-size: 1.1em;
display: block;
text-align: right;
padding: 5px;
color: White;
vertical-align:top;
line-height:normal;
width: 895px;
height: 28px;
}

div.menu ul
{
list-style: none;
margin: 5px;
padding: 5px;
width: auto;
}
44
div.menu ul li a, div.menu ul li a:visited
{
background-color: #166417;
border: 1px #FFFFFF solid;
color: #dde4ec;
display:inline-block ;
line-height: 1.35em;
padding: 4px 20px;
text-decoration: blink;
white-space:pre-wrap ;
}
General Master Page:

<%@ Master Language="VB" CodeFile="General.master.vb"

Inherits="General" %>

<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN"

"http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd">

<html xmlns="http://www.w3.org/1999/xhtml">
<head runat="server">
<title>UCOAS Portal</title>
<link href="FGCStyleSheet.css" rel="Stylesheet" type="text/css"
/>
<asp:ContentPlaceHolder id="head" runat="server">
</asp:ContentPlaceHolder>
<style type="text/css">
.style1
{
width: 184px;
height: 591px;
}
.style2
{
width: 544px;
}
.style3
{
width: 124px;
}
#Space
{
text-align: right;
}
</style>
45
<!-- Insert to your webpage before the </head> -->
<script src="sliderengine/jquery.js"></script>
<script src="sliderengine/amazingslider.js"></script>
<script src="sliderengine/initslider-1.js"></script>
<!-- End of head section HTML codes -->

</head>
<body>
<form id="form1" runat="server" class="">
<div id="MainForm" class="divs" align="center">
<div id="Header" class="header">
<img alt="Header Image" class="header"
src="UCOAS_Images/UCOAS-Header.jpg" /></div>
<br/>
<div id="Space">
<asp:LinkButton ID="LinkButton1" runat="server">Admin
Login</asp:LinkButton>
</div>
<div id="content">
<table id="main" class="tables" align="center">
<tr>
<td class="style3" valign="top" rowspan="4">

<asp:Menu ID="Menu1" runat="server"

EnableViewState="false" IncludeStyleBlock="false" CssClass="menu">
<Items>
<asp:MenuItem Text="Home"
Value="Home" NavigateUrl="~/Home.aspx"></asp:MenuItem>
<asp:MenuItem Text="About"
Value="About" NavigateUrl="~/About.aspx"></asp:MenuItem>
<asp:MenuItem Text="Contact"
Value="Contact" NavigateUrl="~/Contact.aspx"></asp:MenuItem>
<asp:MenuItem Text="Gateway"
Value="Gateway" NavigateUrl="~/Gateway.aspx"></asp:MenuItem>
</Items>
</asp:Menu>

</td>
<td class="style2" valign="top">
<div id="slider">
<!-- Insert to your webpage where you want to
display the slider -->
<div id="amazingslider-1"
style="display:block;position:relative;margin:15px auto 30px;">
<ul class="amazingslider-slides" style="display:none;">

46
 <li><img src="images/slide1.jpg" alt="slide1" data-
description="A View of Federal Ministry of Education HQrts, Abuja -
Nigeria" /> </li>
<li><img src="images/slide2.jpg" alt="slide2" data-
description="The Hon. Minister and some delegates at a function" />
</li>
<li><img src="images/slide3.jpg" alt="slide3" data-
description="A View of Federal Ministry of Education HQrts, Abuja -
Nigeria" /> </li>
<li><img src="images/slide4.jpg" alt="slide4" data-
description="The Hon. Minister and some delegates at a function" />
</li>
<li><img src="images/slide5.jpg" alt="slide5" data-
description="The Hon. Minister and some delegates at a function" />
</li>
<li><img src="images/slide6.jpg" alt="slide6" data-
description="Staff Photo of the Ministry HQrts" /> </li>
<li><img src="images/slide9.jpg" alt="slide9" data-
description="The Hon. Minister and some delegates at a function" />
</li>
<li><img src="images/slide10.jpg" alt="slide10" data-
description="The Hon. Minister and some delegates at a function" />
</li>
<li><img src="images/slide11.jpg" alt="slide11" data-
description="The Hon. Minister and some delegates at a function" />
</li>
<li><img src="images/slider7.jpg" alt="slider7" data-
description="The Hon. Perm. Sec. and some delegates at a Visit" />
</li>
<li><img src="images/slider8.jpg" alt="slider8" data-
description="The Hon. Minister and some delegates at a function" />
</li>
<li><img src="images/slider12.jpg" alt="slider12" data-
description="Staff Photo of the Ministry HQrts" /> </li>
<li><img src="images/slider13.jpg" alt="slider13" data-
description="The Hon. Perm. Sec. and some delegates at a Visit" />
</li>
<li><img src="images/slider14.jpg" alt="slider14" data-
description="Management Staff in a meeting" /> </li>
<li><img src="images/slider15.jpg" alt="slider15" data-
description="Management Staff in a meeting" /> </li>
</ul>
<ul class="amazingslider-thumbnails" style="display:none;">
<li><img src="images/thumbnails/slide1.jpg" /></li>
<li><img src="images/thumbnails/slide2.jpg" /></li>
<li><img src="images/thumbnails/slide3.jpg" /></li>
47
 <li><img src="images/thumbnails/slide4.jpg" /></li>
<li><img src="images/thumbnails/slide5.jpg" /></li>
<li><img src="images/thumbnails/slide6.jpg" /></li>
<li><img src="images/thumbnails/slide9.jpg" /></li>
<li><img src="images/thumbnails/slide10.jpg" /></li>
<li><img src="images/thumbnails/slide11.jpg" /></li>
<li><img src="images/thumbnails/slider7.jpg" /></li>
<li><img src="images/thumbnails/slider8.jpg" /></li>
<li><img src="images/thumbnails/slider12.jpg" /></li>
<li><img src="images/thumbnails/slider13.jpg" /></li>
<li><img src="images/thumbnails/slider14.jpg" /></li>
<li><img src="images/thumbnails/slider15.jpg" /></li>
</ul>
<div class="amazingslider-engine" style="display:none;"><a
href="http://www.amazingslider.com">jQuery Slider</a></div>
</div>
<!-- End of body section HTML codes -->

<%--<marquee behaviour="slide" direction="right">

<img src="UCOAS_Images/slide1.jpg" />
<img src="UCOAS_Images/slide2.jpg" />
<img src="UCOAS_Images/slide3.jpg" />
<img src="UCOAS_Images/slide4.jpg" />
<img src="UCOAS_Images/slide5.jpg" />
<img src="UCOAS_Images/slide6.jpg" />
<img src="UCOAS_Images/slider7.jpg" />
<img src="UCOAS_Images/slider8.jpg" />
<img src="UCOAS_Images/slide9.jpg" />
<img src="UCOAS_Images/slide10.jpg" />
<img src="UCOAS_Images/slide11.jpg" />
<img src="UCOAS_Images/slider12.jpg" />
<img src="UCOAS_Images/slider13.jpg" />
<img src="UCOAS_Images/slider14.jpg" />
<img src="UCOAS_Images/slider15.jpg" />
</marquee>--%>
</div>
</td>
<td valign="top" align="right" rowspan="4">
<img alt="Management Heads" class="style1"
src="UCOAS_Images/Merged.jpg" /></td>
</tr>
<tr>
<td class="style2" valign="top">
<asp:ContentPlaceHolder id="ContentPlaceHolder1"
runat="server">

48
 </asp:ContentPlaceHolder>
</td>
</tr>
<tr>
<td class="style2" valign="top">
&nbsp;</td>
</tr>
<tr>
<td class="style2" valign="top">
&nbsp;</td>
</tr>
</table>
</div>
<div id="Space1">
</div>
<br />
<div id="Footer" class="footer">
<img alt="Footer Image" class="footer"
src="UCOAS_Images/UCOAS-Footer.jpg" /></div>
</div>
</form>
</body>
</html>

Home Content Page:

<%@ Page Title="" Language="VB" MasterPageFile="~/General.master"

AutoEventWireup="false" CodeFile="Home.aspx.vb" Inherits="Home" %>

<asp:Content ID="Content1" ContentPlaceHolderID="head" Runat="Server">

</asp:Content>
<asp:Content ID="Content2" ContentPlaceHolderID="ContentPlaceHolder1"
Runat="Server">
<asp:Panel ID="Panel1" runat="server">
<table align="center" class="tables">
<tr>
<td style="text-align: left">
<h3>
<asp:Label ID="Label1" runat="server"
style="font-weight: 700; font-family:
'Eras Bold ITC'" Text=".::. Home"></asp:Label>
</h3>
</td>
</tr>
<tr>
<td style="text-align: left">
49
 <p>
Education in national unity is paramount in a
nation with great cultural
diversities like ours - Nigeria. It is on this
note I, the Permenant Secretary
on behalf of the Hon. Ministers and fellow
Nigerians welcome you to the
Admission System for Unity Colleges in our
dear Country.</p>
<p>
To know more about the unity colleges, please
visit the About link. Got any
issue or need, visit the Contact link.
<strong>A detail list of the Unity
Colleges and their location is here
(</strong><asp:HyperLink ID="HyperLink2"
runat="server"
NavigateUrl="~/FGCs.aspx">FGCs</asp:HyperLink>
<strong>).</strong></p>
<p>
You can Sign into this system from the Gateway
link or click&nbsp;
<asp:HyperLink ID="HyperLink1" runat="server"
NavigateUrl="~/Gateway.aspx">HERE</asp:HyperLink>
. Your sign in paramaters are same as that of
your NCEE - National Common
Entrance Examination; conducted by the
National Examination Council (NECO). That
is your card <strong>Serial Number</strong>
and <strong>Pin Number</strong>.
Note that you can&#39;t change your login or
sign in parameters. Only those that
registered for the NCEE can make use of this
system.</p>
<p>
Sign in today being
<em><asp:Label ID="DT" runat="server"
Text="DT" style="font-weight: 700"></asp:Label></em>
&nbsp;to see your admission status.</p>
</td>
</tr>
<tr>
<td>
&nbsp;</td>
</tr>
</table>
50
 </asp:Panel>
</asp:Content>

Gateway Page VB Code:

Imports System.Data.SqlClient
Partial Class Gateway
Inherits System.Web.UI.Page

Protected Sub Page_Load(ByVal sender As Object, ByVal e As

System.EventArgs) Handles Me.Load
DT.Text = Today.ToShortDateString
End Sub

Protected Sub btnSignin_Click(ByVal sender As Object, ByVal e As

System.EventArgs) Handles btnSignin.Click
Dim jp, nkem As New UCOAS
nkem.UCOAS_Connect() : jp.UCOAS_date()
Dim cmd As New SqlCommand("SELECT * FROM tblCandidates WHERE
Pin=@a AND Serial=@b", nkem.con)
cmd.Parameters.AddWithValue("@a", txtCPN.Text)
cmd.Parameters.AddWithValue("@b", txtCSN.Text)
cmd.ExecuteNonQuery()
Dim rd As SqlDataReader = cmd.ExecuteReader
rd.Read()
If rd.HasRows = True Then
Session("Me") = rd.Item("ExamNo")
Response.Redirect("MyProfile.aspx")
Else
ClientScript.RegisterStartupScript(Page.GetType(),
"alert", "alert('Login Record Not
Found!');window.location='Gateway.aspx';", True)
End If
End Sub
End Class

51
APPENDIX B – SAMPLE INTERFACES

Home Page

New Application Page

52
Student Data Page

Admission Page

53