Unit 5: Digital Presentation Software Skills

Lesson 1: Familiarizing with Presentation

Software
Contents
Engage 1
Introduction 1
Objectives 2

Explore 3

Explain and Elaborate 5

Presentation Software 5
Advantage and Disadvantages 11

Extend 13
Activity 1 13
Activity 2 14

Evaluate 15

Wrap Up 18

Photo Credits 18

Bibliography 19
Unit 5.1: Familiarizing with Presentation Software

Engage

Introduction

Fig. 1. Teacher presenting a lesson to students

The digital world is now uplifting its functionalities, especially in the midst of crisis. The
world is currently facing economic crises due to a spreading pandemic that affects
people’s health and earnings. In addition, students are hindered from going to school,
which affects how they do their activities and learning tasks. Therefore, people tend to
engage more frequently in digital activities during times like these.

Moreover, through the use of different digital software and platforms, the current
generation of learners is empowered to participate, learn, and present their ideas.

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Unit 5.1: Familiarizing with Presentation Software

How will the skills you acquire by the end of this unit help you become a more
productive learner? How would you know if you are using presentation software that is
appropriate to your field of specialization? How would the skills you acquire by the end
of this unit help you become a more productive learner?

Objectives
In this lesson, you should be able to do the following:
● Name different presentation software.
● Compare each presentation software.
● Select a suitable software according to its classification.
● Explain the efficiency of each software.

DepEd Competency

Use common productivity tools effectively by maximizing advanced application techniques.

(CS_ICT11/12-ICTPT-Ic-d-4)

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Unit 5.1: Familiarizing with Presentation Software

Explore

5 minutes
Are you familiar with emojis? These are symbols that represent emotions and other things
in the virtual world. For example, when you are happy and want the other user to know your
feelings, you can insert an emoji 😊. Would you like to share other examples of emojis in the
class?

In this activity, you will identify the word being represented by the emoji given in the
paragraph. This is a group activity wherein you will be required to rewrite the sentence in
full words. For example, the emoji 💻 will be spelled out as laptop.

Given Paragraph

I have a 🐕 named Brownie. He likes to eat 🦴 and 🏀 all day long. I love him
with all my 💖 . He makes me 😊 when I am 😔. He is my best friend and my
① and only pet.

Answer

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Unit 5.1: Familiarizing with Presentation Software

Guide Questions
1. Among all the emojis you encountered, which was the easiest to identify? Why?

2. Why do you think emojis are used instead of just using the exact words?

3. In the virtual world, how would you present your ideas so that the end-user will
understand what you are trying to communicate with them?

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Unit 5.1: Familiarizing with Presentation Software

Explain and Elaborate

Presentation Software
Presentation refers to a digital format used to present ideas to physical or virtual
audiences. This format will guide the presenter in imparting knowledge and ideas to the
audience. In this way, people will be more engaged and will actively participate in the
discussion. Hence, there are tools that will help users design their presentations to become
more dynamic and more interactive. These tools are called presentation software.

What are the different presentation softwares?

How does each one differ from another?

Different Kinds of Presentation Software

Presentation software can help organize the ideas of the presenter. Features are provided
for presentations to be as appealing to the eye as possible so the presenter can catch the
audience's attention. Presentation software can be classified as either a desktop or a web
presentation software.

Fig. 2. Desktop presentation software (left image) and web presentation software (right
image)

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Unit 5.1: Familiarizing with Presentation Software

Desktop Presentation Software

Desktop presentation software refers to the tools installed on computers and laptops;
thus, these may also be utilized by downloading more templates, animation, and graphics
from the internet. The following are some examples of this software:

Microsoft PowerPoint
Microsoft PowerPoint is a licensed software included in the Microsoft Office package
usually installed on Windows desktops. It allows the user to organize presentations with
various transitions and animations. Microsoft Powerpoint also allows users to insert images,
audios, and videos to make presentations engaging for the audience.

Fig. 3. Microsoft PowerPoint 2016

This software is also available in macOS; its latest version was launched last September
2018 with more choices of animations, transitions, and others.

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Unit 5.1: Familiarizing with Presentation Software

Apache OpenOffice
Impress
OpenOffice Impress is an
open-source presentation tool
for desktop, usually installed in
Linux operating system
desktops or laptops. Its
features are the same as
Microsoft PowerPoint; hence, it
does not differ in animation
and other transitions.
Fig. 4. Apache OpenOffice Impress desktop environment

It has 2D and 3D clipart features, which make your presentation visually dramatic because
of its life-like images. It supports a complete range of views, including slides, outlines, notes,
and handouts.

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Unit 5.1: Familiarizing with Presentation Software

Visme
A powerful tool used to engage the audience by providing dramatic visual animation is
called Visme. The moving graphics
and object animating features are
rarely found in other presentation
tools. Various templates for
infographics, charts, and reports are
also available for download to make
presentations more captivating.

Fig. 5. Visme desktop presentation environment

Prezi
Prezi is a Hungarian term for “presentation”. It is a platform that features a mind-map with
zoom options that make the presentation enticing and appealing. Prezi is well-liked for
reports thanks to its zooming feature. A Prezi presentation resembles a reel film once it
changes topics from one to the next. It can be imported to Microsoft PowerPoint if the user
is not fond of the Prezi interface.

Fig. 6. Prezibase presentation environment

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Unit 5.1: Familiarizing with Presentation Software

Web Presentation Software

Web presentation software also, called a cloud-based platform, refers to the tools
utilized from the web. It provides online paid accounts and sometimes trial accounts to
manage the software. It lets the user post the presentation online. However, it has some
restrictions on trial accounts. Some popular web presentation software are as follows:

Powtoon
Powtoon is a platform for
video and PowerPoint
presentations. It animates the
slides by putting movable,
talking characters. It includes a
voice-over feature that
effortlessly guides the audience
through its content. It is more
often used for slideshows that
present products or proposals
in any field.
Fig. 7. Powtoon environment

Google Slides
Google Slides is a presentation platform manipulated online. It is part of the Google Suite
package, which requires a Google account. It can be installed on the desktop for easier
access, but one needs to open a browser window to start using its features. It is a
cloud-based presentation platform that lets users save content automatically. Furthermore,
it also allows collaboration between users as files can be shared and accessed by different
users simultaneously.

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Unit 5.1: Familiarizing with Presentation Software

Fig. 8. Google slide sample environment

Prezi
As mentioned above, Prezi also has a cloud-based platform with which a user can create
slides directly from the browser. This platform lets one upload slides and make live
presentations. Since it is a licensed application, the user should have an account to access
the full features of this platform online.

Zoho Show
Show is a cloud-based platform from Zoho Corporation that lets the user create, present,
broadcast, and publish data. This software, which can also be used in several devices, is
useful for business proposals, scientific reports, and data presentation. It can be viewed on
several devices to present data.

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Unit 5.1: Familiarizing with Presentation Software

Fig. 9 Zoho Show

Zoho Show is also part of the Zoho Office Suite, which is designed for online conferences
in business, education, and others. It lets users customize designs and graphics for
captivating presentations.

What are the advantages and disadvantages of

the two presentation software classifications?

Advantages and Disadvantages

All tools and unique features of each platform we have discussed make presentations
visually-appealing and entertaining. However, there are also different advantages and
disadvantages of using the platforms mentioned. For one, some software requires payment
for the license to use its full features. Also, some users may find it challenging to learn how
to use some of the unique features of different software. Here are some advantages and
disadvantages of the two classifications of presentation software.

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Unit 5.1: Familiarizing with Presentation Software

Table 1. Advantages and disadvantages of presentation software according to classification

Classifications Advantages Disadvantages

Desktop Presentation ● Always available on ● Most of the applications

Software desktop computers and are licensed
laptops ● Open-source
● Can be utilized with or applications have few
without an internet features
connection ● Needs to be updated
● Securely saves files in ● Expensive software
desktop computers and license
laptops ● Not compatible with
● Can be transferred to some devices
other devices
● Can be projected
directly through
desktop computers and
laptops

Web Presentation ● Can access anytime, ● Needs an account

Software anywhere as long as ● Restricted from full
there is an internet functionalities of the
connection software when using a
● Has plenty of templates trial version
to choose from ● Expensive with monthly
● Can edit and share in or annual costs
groups in real-time ● Contents can be easily
● Can be manipulated in copied by anyone else
small devices like without permission
smartphones and ● Cannot be installed on
tablets desktop computers and
● Provides interactive laptops
animations and
transitions
● Can be uploaded and
published on the Web

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Unit 5.1: Familiarizing with Presentation Software

Extend

Activity 1
Classify the given presentation softwares as desktop presentation software or web
presentation software. Write your answers in the table provided below.

● Powtoon ● Zoho Show

● Microsoft PowerPoint ● Visme
● Apache OpenOffice Impress ● Google Slide
● Prezi

Desktop Presentation Software Web Presentation Software

Guide
You must remember that Desktop Presentation Software refers to the tools
installed in desktop computers and laptops. At the same time, Web Presentation
Software are tools that can be utilized online and are sometimes known as
cloud-based software.

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Unit 5.1: Familiarizing with Presentation Software

Activity 2
From the list provided in Activity 1, choose two presentation software you are already
familiar with regardless of its classification and explain when and where you use it. Write
your answers in the space provided below.

Answer 1:

Answer 2:

Guide
You may refer to the sample answer below.

Answer 1: Microsoft PowerPoint

I use it once in a while when I need to discuss the different points in a certain
topic of my lesson.

Answer 2: Powtoon

Because of its voice-over feature, it enables me to discuss the lesson in my

absence. I use it sometimes when I need to show and discuss the concept of
the topic when I am not physically present.

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Unit 5.1: Familiarizing with Presentation Software

Evaluate

A. Answer the following completely in your own words.

1. What is a presentation software?

2. What are the advantages and disadvantages of desktop presentation software? Give
at least one advantage and one disadvantage.

3. What is the difference between desktop presentation software and cloud-based

presentation software?

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Unit 5.1: Familiarizing with Presentation Software

4. If you wish to show images of your newly invented product and its features to your
colleagues from an online conference, which classification of presentation software
will you use?

5. If you will present a report in a classroom set up, which classification of presentation
software will you use?

B. Answer the following comprehensively.

1. When can you use cloud-based presentation software?

2. By analyzing the similarities and differences of the two classifications of presentation

software, which classification will you choose and why? Explain your answer.

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Unit 5.1: Familiarizing with Presentation Software

3. How will you know if you are using cloud-based software when creating
presentations on your laptop or desktop computer?

4. It has been said that open-source presentation software is the most convenient and
inexpensive. What is your opinion on this? Justify your answer.

5. It has been said that videos are an example of a presentation. What is your position
on this? Justify your answer.

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Unit 5.1: Familiarizing with Presentation Software

Wrap Up
___________________________________________________________________________________________
● Presentation software refers to a platform used in organizing concepts to present.
● Desktop presentation software and web presentation software are the two
classifications of presentation software.
● There are plenty of presentation software applications available, which includes:
Microsoft PowerPoint, Prezi, AOO Impress, and Visme for Desktop Presentation
Software; and Powtoon, Google Slides, Prezi, and Zoho Show for Web Presentation
Software.
● There are many advantages and disadvantages to the use of various presentation
software. The users’ needs and preferences determine what is best for them.
___________________________________________________________________________________________

Photo Credits
Tallinn Digital Summit is licensed under Creative Commons via Wikimedia Commons.

MF214: Apple Keynote presentation software is licensed under rosenfeld media via flickr.

Apache OpenOffice Impress is licensed under Apache OpenOffice via OpenOffice.

Visme by visme is licensed under Easy WebContent Inc. via Visme.

Prezi environment image is licensed under Prezibase via prezibase.

Powtoon image is licensed under Powtoon via Powtoon.

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Unit 5.1: Familiarizing with Presentation Software

Bibliography
Consultants, Guthrie-Jensen. “The Ultimate List of FREE Presentation Tools.” INSIGHTS: The
Guthrie-Jensen Blog. Accessed from
https://guthriejensen.com/blog/free-presentation-tools/, April 7 2020.

Graw, Michael. “The best free presentation software 2020: alternatives to PowerPoint”
TechRadar. Accessed from
https://www.techradar.com/best/free-presentation-software, February 27 2020.

Guay, Matthew. “The best presentation software in 2020.” Zapier. Zapier. Accessed from
https://zapier.com/blog/best-powerpoint-alternatives/#powerpoint, March 26, 2020.

Team, Vyond. “The 9 Best Business Presentation Software Alternatives To PowerPoint

Comments.” Vyond. Accessed from
https://www.vyond.com/resources/the-6-best-business-presentation-software-altern
atives-to-powerpoint/, April 6, 2020.

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