P PROPOSAL FOR PROPERTY MAINTENANCE SERVICES

OF
SUMADHURA EDEN GARDEN ASSOCIATION/ M/S.SUMADHURA INFRACON PVT LTD

CLIENT:

LOCATION
SUMADHURA INFRACON PVT LTD
Eden Garden-Facility Management Services
01 Main Road Sai Baba Aahram Road
Doddabanhalli, White Field,
Bangalore, Karnataka - 560067

VENDOR:

______________________________________________________________________________________________________________________________________
Site # 12, Pattandur, Agrahara, K R Puram, Hobli, Bengaluru, - 560066 , Email sales@enlivengroup.co.in
ENLIVEN /QTN- EEM Rev-1
REF No: EEM/003 -2023
16th Mar-2023.

M/S. SUMADHURA INFRACON PVT LTD

SUMADHURA EDEN GARDEN ASSOCIATION
# Sy No- 108, Millenia Building, 1st
Main, MSR Layout, Munnekollala
Village, Marathalli,
Bangalore, KA 560037

Greetings from Enliven Estate Managements LLP

Kind Attn. :
1. SUMADHURA EDEN GARDEN ASSOCIATION, All Resident
2. M/S. SUMADHURA INFRACON PVT LTD -Mr.Venkat Rao

Sub : Proposal for Property Maintenance Services @ Sumadhura Eden Garden

Location : SUMADHURA INFRACON PVT LTD – EDEN GARDEN FACILITY SERVICES

Dear Sir ,
As per discussion held on 15-3-2023. Please find our revised proposal for property
maintenance services @ Sumadhura Eden Garden-Facility Services for the Year 2023-2024
as follows:

ANNEXURE I : SCOPE OF FM SERVICES PROVIDED BY EEM

ANNEXURE II : MANPOWER DETAILS WITH PRICE SCHEDULE
ANNEXURE III : EXCLUSIONS
ANNEXURE IV : GENERAL TERMS AND CONDITIONS
ANNEXURE V : AMC Details

TYPE OF CONTRACT:

1. The given Contract will be for period of one year from the date of agreement.
2. The scope of the work covered under this contract of service is for office area
maintenance only.
3. The cost includes towards man power, administration, and our management fees only.
Housekeeping cleaning chemical, consumables, Equipment and spares at extra cost.
4. The man power deployed will be during office hours (9 AM TO 6PM) on job training to
 be imparted to the staff deployed will be under the scope of us. For operation beyond 8
hours or during national holiday/off days either compensatory off within the same
billing month will be provided or will billed extra @ 2 times standard man hour rates
of total value of concerned heads.
5. Preventive maintenance schedule and necessary check lists will be prepared by EEM
for the entire system maintained by us at the beginning of the year.
6. All Tools/Equipment’s required for carrying out the maintenance work shall be
provided by the client.

This Contract is purely a Service Contract involving the provision of Services and
Labour only. No sale of any material, spares shall be affected by this Contract.

PAYMENT TERMS:

1. Sumadhura/Enliven will collect the CAM charges on quarterly basis from all the owners
2. Monthly maintenance bill cycle (Every Month) will be submitted on or before 4 th of the
month.
3. The bill should be cleared for payment within 2 working days from the date of the
submission
4. Price would be subject to escalation in the following contexts.
 Change in labour laws and declaration of minimum wages from time to time.
 Imposition of new taxes, duties or levies during tenure of contract.
 Additional work over & above the scope of contract.

Validity:

Our offer is valid for 30 days from the date of the offer.

We trust our offer is in line with your requirement and await your valued order to
commence the works. However, if you need any further clarifications please feel free to
write on arivazhagan@enlivengroup.co.in. or Contact: +91- 9980469040

Yours sincerely,
For ENLIVEN ESTATE MANAGEMENT LLP

AUTHORISED SIGNATORY
 ANNEXURE I

SCOPE OF FM SERVICES PROVIDED BY EEM

FACILITY MANAGEMENT:
Facilities manager is the individual charged with taking care of the day-to-day maintenance, upgrades,
and management of these systems.

 Facilities managers are accountable for supervising Services like Security, Housekeeping &amp,
Janitorial Services, Pest Control, Garden & Landscape, Vendor Management to create Safe
and healthy living environment.
 Facility managers will need to complete daily inspections and communicate directly with
association/Decision makers to ensure that the services are running smoothly every day.
 Close all individual flat and community issues and record the same and repair the breakdown
with due intimations to the concerned users.
 Conduct and document regular facilities inspections
 Responsible for making sure that buildings and their services meet the needs of clients.
 Supervise maintenance and repair of facilities and equipment
 Oversee facility renovations and refurbishment.
 Check completed work by contractors and vendors
 Ensure efficient utilization of facility maintenance staff
 Respond to facility equipment alarms and system failures
 Provide prompt response to requests and issues from facility occupants
 Maintain All Residents ownership and tenant Details in office.
 Ensure Approved move-in and move-out formalities of the residents and maintain the same in
association office.
 Follow up maintenance charges as per schedules and maintain the records of the same.

SECURITY SERVICES:
 Supply of well-trained unarmed Security (male/female) Guards with uniform as per site
requirement
 Control access Entry & Exit gates to the facility and related premises during hours specified.
Surveillance and vigilance will be ensured, Monitoring all the CCTV cameras.
 Maintaining in-coming and out-going Register, Material inward and Outward details, Security
register and attendance
 Housekeeping register and attendance, House maid register, Vendor register, Courier register,
Flat owner shifting register
 Frisking Management-Will have a Frisking for all vendor’s/Service staff to avoid loss or theft of
the property at Entry/exit.
 Drop letters / BESCOM bills in respective mailboxes.
 Issue identity cards to domestic help, maids, cooks
 Respond promptly and appropriately to all security-related emergencies.
 Patrol the entire facility to provide a visible presence to discourage vandalism or unauthorized
entry.
 Maintain resident’s entry log at the clubhouse. Record all residents entering the clubhouse and
using the swimming pool
 Issue and maintain clubhouse play equipment's and assets log.
 Regulate the residents to drive within the permitted speed limits inside the premises.
 Maintain visitor register with all relevant details -Such as name, flat no, vehicle no etc.
  Vehicle /Parking management-All Residents vehicle details will be recorded, and parking will be
ensured in the allotted parking slots shared by management. Visitor/ Guest vehicles will be
allowed to park with due approvals of Residents /Management with time bounds
 Service/support staff management-Service staff personal data and employment data will be
checked and maintained. The authorized staff will be allowed to work in agreed categories and
time bounds. Any changes will be recorded and updated to concerned authority.
 Key Management-All utilities /equipment keys with identity tags will be managed with recorded
entries and issued to authorized personnel.
 Vendor Management-Vendors will be allowed with due authorization of resident/management
with required security formalities like-check their statutory ID’s, work permits and move in tools
entries.
HOUSE KEEPING SERVICES:
 Well trained housekeeping staff will be deployed as per site requirements.
 Daily collection of waste from all the areas.
 Cleaning all Periphery, Common area, Car Parking, Corridor & Staircase, Club house, Common
Rest Rooms and all Common Amenities
 Cleaning and moping of common floor areas.
 Cleaning the Elevators, Corridor & Stairs.
 Cleaning common area restrooms.
 Cleaning staircase handrails & steps
 Cobweb cleaning reachable area only up to 10 feet under scope.
 Training will be provided by Housekeeping Trainer for Housekeeping service staff monthly.
 Sweeping the parking areas and walk through around the premises.
 Garden waste collection to dump near garbage yard.
 Record all the operations daily in the check list and maintain the same.

GARDENING
 Remove weeds from planters.
 Mow turf for trimming lawns in Garden
 Remove and dispose of trash and debris from planters.
 Cutting, Pruning the plants and hedges to maintain the Aesthetic beauty.
 Remove broken or damaged plant material.
 Trim and shape plants.
 Maintain the wall garden at the entrance, clubhouse and near the Water Body.
 Inspect and treat, as needed, for disease and insect infestations.
 Troubleshoot issues with sprinkler with support from plumbers.
 Record all the operations daily in check list and maintain the same.

STP & WTP

 The system will be operated 24 hrs./day, with 2 experienced operators.
 Operate the STP/WTP plant as per norms.
 Regular removal, shifting & disposal of the sludge from the bar screen chamber.
 Carry out preventive maintenance of the equipment such as pumps, air blower, gear box, filters,
valves chambers etc., periodically as per instruction.
 Attending any minor breakdown mechanical like leakages.
 Lab report will be provided every month for STP.
 Salt regeneration will be done, above 100 ppm Hardness.
 Ensure the supply of RO water as per scheduled and maintain the storage for the same.
 RO plant chemical cleaning quarterly once.
 Supply of chemicals like; Hypo, prefilter, PH Booster, chlorine, Hardness kit,
 Maintaining all sorts of records as per requirements such as log sheet of the system,
performance sheet of the system chemical consumption record, to minimize the downtime of
any utility and to enhance the performance of the entire system.
 Visit of one supervisor /engineer once in every week.
  Routine checking of all the machines and equipment’s for oil and grease alignment of pumps
and air blowers etc.
 Air blower oil will replace, and Greasing will do quarterly once.
 Regular/daily backwash and rinsing of multi grade sand filter, activated carbon filter.
 checking parameters like colour, odor and any other parameter required for smooth operation
of the plant and take corrective measures in case of any deterioration of these parameters.
 All checks/servicing/replacements of any damage should be done in presence of FM and service
report will be signed by FM once work is done, and service report copy to be submitted to FM.
SWIMMING POOL MAINTENANCE:
 We will exercise personal care regarding the quality of the water in the pool
 We will provide Labour for cleaning the pool daily.
 The pool will be suctioned and cleaned every day.
 We will be providing and adding required chemicals daily to the pool.
 We will be fully responsible for clarity and hygiene of the pool water, but will not be
 responsible for any malfunction of the machinery hardware and filter system.
 The accessories for suction, brushing and dust removing will be supplied by client.
 There is no activities will be carried out on holidays or Sunday.
 Any replacement in the accessories like Brushes, Nets, Suction Sweeper, Filter plant and repair
of electric parts will be charged extra.
 Record all the operations daily in the check list and maintain the same.

Electrical Maintenance:
 Subject Knowledge staff will be deployed for Electrical maintenance service.
 All individual flats minor (only) complaints like any electrical tripping issues, replacement of switches
/ MCBs, minor faults in the electrical circuit boards, fixing of bulbs will be attend by Electrician, Note:
All the required materials to be purchased residents and Electrician will fix the items without any
charges
 Address all individual flat complaints till the Main MCP of all the flat
 Maintain and repair electrical systems in Common area, utilities, and amenities lighting and
Parking area. They make sure that electrical systems are safe and running efficiently.
 Regular inspection of all the electrical equipment and maintain daily activity logbook and
electrical asset status.
 Identify and inspect all electrical equipment in the clubhouse and common area for blown bulbs,
tube-lights, dooms lights and initiate action.
 Inspect for exposed wires, electrical leakage, motors are at optimal working condition etc. in
Common area, transformer yard, lift machine room.
 Check clean and Maintain panel rooms for any issues and check for auto changeover mode
periodically.
 Ensure the HVAC and Fire system in Auto-mode, any issues noticed escalate the same.
 Check and maintain all the earth pits and add saline solution as required.
 Electrical fixtures and equipment general Maintenance & break down maintenance
 DG check-up, operation, and cleaning.
 Document the hours of DG usage per day and corresponding diesel consumption.
 Radiator coolant levels in DG to be checked and topped up as required.
 Maintain sufficient Diesel stock to manage power shutdowns.
 Record all the operations daily in check list and maintain the same.

Plumbing Maintenance:
 Subject Knowledge staff will be deployed for maintenance service.
 All individual flats minor (only) complaints like water blockages, tap fixtures changes, water
leakages, findings will be attend by plumbing staff, Note: All the required materials to be purchased
residents and Plumbing staffs will fix the items without any charges
 Address all individual flat complaints.
  Performs inspections of plumbing water lines for any leakages.
 Inspect all fixtures in the clubhouse rest rooms, sauna, guestrooms for leakage and fix.
 Maintain and repair Plumbing Lines in Common area, all amenities and in Parking
 area, make sure that plumbing systems are running efficiently.
 Perform Preventive Cleaning of utility Drain lines in common area as required.
 Check all common area fixtures for any leakage.
 Check basement and Rainwater Harvesting drains for any blockage.
 Record all the operations daily in check list and maintain the same.

PEST CONTROL and DISINFECTION

 Mosquito Control Services Spraying - weekly 3 times,

 Rodent control weekly Once (Garden, all Comm Areas)
 Honeybee Control- On Occurrence with additional charges
 Disinfection activities will be charged Per Visit basics
 Record all the operations daily in check list and maintain the same.

ANNEXURE II
SUMADHURA EDEN GARDEN
PROPOSAL FOR FACILITY MANAGEMENT FROM 1st MAR -23 TILL 28 th FEB-24
A. Manpower Charges (Monthly)
AMOUNT-
S.NO DESIGNATION No’s UNIT COST
Rs
1 Facility Manager 1 55,000 55,000
2 Technical Manager 1 45,000 45,000
3 Help Desk Executive 1 25,000 25,000
4 Electrician 4 21,000 84,000
5 Plumbing 4 21,000 84,000
6 Carpenter as per requirement 1 25,000 25,000
7 Housekeeping Supervisor 3 22,000 66,000
8 Housekeeping Janitors 38 16,500 6,27,000
9 Gardner Supervisor 1 22,000 22,000
10 Gardners 7 16,500 1,15,500
11 Security Supervisor 3 21,000 63,000
12 Security Guard ( 12 hrs ) 52 18,000 9,36,000
13 STP/WTP Operators (12hour shift) 4 21,000 84,000
14 Pest Control Services with material 1 35,000 35,000
A Total Manpower Charges (A)- Rs 22,66,500
B Management Fee on manpower Charges (B) @ 10% 2,26,650
SUB TOTAL (A+B) 24,93,150
Add 18% GST 4,48,767
A+B Grand Total on Man Power Services 29,41,917
A+B Man Power Charges for Per Sq.Ft including GST 2.17
 C. Consumables Expenses (Variable-At Actual) Monthly
SL NO DESCRIPTION NOS AMOUNT REMARKS
1 Common area electricity charges 1 10,50,000
2 Diesel cost 1 35,000
House Keeping Materials & Machineries
3 1 50,000
Rental charges
4 Fire System, FA, PA, Batteries, 1 5,000
5 Motors and Pumps Repairs & maintenance 1 10,000
6 WTP Salts 1 75,000
7 STP Consumables 1 45,000
8 Transformer Oil filtration 1 6,000
9 CEIG Inspection Fees & Closing Points 1 15,000
10 Water Tank/ Sumps Cleaning 1 5,000 On Call Basis
11 Waste Management 1 50,000
DG "B" Check for 5 DG ( 500Kva 4 Nos
12 6 12,500
and 1 no 260 Kva & Fire DG 01
13 Plumbing and Electrical Materials spares 1 15,000
Waterbodies & Swimming pool with Daily
14 1 42,500
services
15 Water cost (Tanker load) 1 On Call Basis
16 Miscellaneous 1 10,000
C Grand Total on Consumables Expenses Charges 14,26,000
C Consumables Expenses Charges Per Sq.Ft including GST 1.05

D. CAMC/NCAMC Charges (Yearly)

SL NO DESCRIPTION NOS AMOUNT REMARKS
29191
1 As per Attached AMC List 1 35,03,000
6.67
D Total on CAMC/NCAMC Charges as per AMC list 35,03,000
D CAMC/NCAMC Charges Per Sq.Ft including GST 0.22
Total No of Flats 1113
Total Sq. Ft Chargeable Areas 1354598

Prices quoted are inclusive of labour and supervision.

 Based on the above CAM charges break-up, Sumadhura/Enliven will collect Rs. 3/- per
sq.t + GST amount quarterly.
 GST Applicable at the time of billing and resident will pay quarterly Bill amount including
the GST amount and GST amount will not be transferred to RWA account 
 For Diesel, Rs.1000/ or actuals- will be charged as a transport fee and no extra handling
charges applicable 
 All the balance CAM charges and additional income sourced from Club House Party
Hall, Guest Room, school, saloon, super market and Stalls will be kept separately in the
Eden Garden account.
 All the balance CAM charges and additional income sourced from Club House Party
Hall, Guest Room, school, salon, super market and Stalls will be accounted separately
and based on the discussions & approvals the additional income will be utilized for cost
overrun of variable maintenance, Capex or for any other development of the society or
any major maintenance purposes.
 All the resident needs to pay the quarterly payment in advance to M/S Sumadhura
Account as per agreed CAM charges on or before within 5days of 1st month of quarter
start date.
 ANNEXURE III

EXCLUSIONS OF CONTRACT

1. If any incidental and unforeseen expenses arise regarding outside agencies and
localbodies, floods, explosions, earthquakes, the same will have to be paid directly
by the client other than scope of work submitted by the vendor.
2. Third party liability is not in the scope of this contract.
3. Any other activities not specifically mentioned by us
4. Periodic water tank cleaning to be outsourced and the charges shall be included in the
maintenance amount as per site requirement
5. Civil works, flooring granite / tiles work at extra cost.
6. As value added service, we will work on the cost saving activities and try to reduce the
CAM charges based on discussion in the monthly meetings.

ANNEXURE IV
GENERAL TERMS AND CONDITIONS

1. Lead time of 30 days shall be given to us before deployment of our staff to the site after
the award of the contract.
2. We will not be responsible for any loss/damage/destruction of any part of parts of the
equipment, which may occur during the process of handling
3. We shall not be liable for the delay in adherence to time schedule or performance of
duties in case of force majeure conditions occurring during the course of the contract
period.

Such force majeure conditions will include Earthquake, flood, fire etc. or any form of
natural Calamities. Strike, Dharma or any other form of unseen stoppage of work, however
please note that in the event of strike, bandh having declared in advance we shall take
necessary measures to operate and maintain the facilities.
 ANNEXURE V

Sumadhura Eden Garden

AMC Details
CAMC NCAMC
Sl.No Description Remarks
Cost Cost
1 RMU (Ring main Unit) NA
2 Transformers NA
3 All Panel Boards NA
DG (380 & 160 Kva) (DG "B" Check for 5 DG ( 500Kva
4 1,77,000.00 No AMC
4 Nos and 1 no 260 Kva & Fire DG 01)
Passenger Lift
5 23,36,400.00
Service Lift
Grundfos Pumps
Domestic water lifting pumps
Filter feed pumps
Raw water collection pumps
STP treated water lifting pumps
6 STP excess water lifting pumps 0.00 On Call Basis
STP Hydroneumatic pump
Booster pump
STP Hydroneumatic panel
Stormwater starter panel
Booster pump panel
Fire Fighting Work
Fire Pumps Jockey pump, Main Electrical pump,
Diesel Electrical Pump & Water Curtain Pump
Fire Alarm Panel & 3in1 hooter box
Fire Extinguishers (ABC & Form Type)
7 3,77,600.00
Hydrant valve(single,2way bridge&4way bridge)
Branch pipe
RRL hose pipe
Pendent & side wall sprinkler
Smoke detector
STP Pumps
STP & WTP Work system
8 Johnson pumps On Call Basis
Air blowers pumps
Air blowers pumps
9 Club house AC (Aero star) 2,12,400.00
10 CCTV and Boom Barriers 3,99,600.00
11 Waterbodies & Swimming pool with Daily services On Call Basis
Total AMC Cost 35,03,000.00
12 SupremeSolar Water Heater On Call Basis
13 Irrigation System On Call Basis
14 Basement Ventilation System On Call Basis
15 Solar Fencing system On Call Basis
15 GYM Equipment's On Call Basis
16 Intercomm On Call Basis
17 Oyster Steam Generator On Call Basis
T-Lite (External Lighting work) Pole lights
19 Lobby & Staircase Lights On Call Basis
T-Lite (External Lighting work) Bollard lights
20 Plumbing System On Call Basis
21 Club House Eqpts List On Call Basis
22 Street light system On Call Basis
23 Comm areas light On Call Basis
24 Fire door in staircases On Call Basis
25 Lightning arrester system for all the wings On Call Basis
26 Clubhouse Music system On Call Basis
27 Club House Steam Bath Equipment On Call Basis
28 Club House Indoor Games On Call Basis
29 HT /LT Panels, Metering Panels On Call Basis
30 Ventilation/Exhaust System On Call Basis
31 Boom Barrier On Call Basis
32 Children's Play Eqpts On Call Basis
33 All Outdoor Play areas/Play Equipment On Call Basis
34 Booster Grundfos Motors On Call Basis
35 CEIG Inspection On Call Basis
36 Bescom Sanction Files On Call Basis
37 GYM Equipment On Call Basis
38 Housekeeping machines On Call Basis
39 Safety Equipment On Call Basis
40 Irrigation System for Landscape On Call Basis
41 Borewell system On Call Basis
42 Car charging system On Call Basis
43 Organic Waste Converter (OWC) Machines On Call Basis
44 Any Civil related works On Call Basis
45 Any Painting related works On Call Basis
46 Any Wood/CPVC/Windows related works On Call Basis

End