Internship report

On

Finance management at Gautam Construction & Developers Pvt. Ltd

Submitted in partial fulfillment of the requirement for the degree of Bachelor of Business
Administration

ST. XAVIER’S COLLEGE OF MANAGEMENT & TECHNOLOGY

NAAC Accredited with B++ Grade( 1st Cycle)

Affiliated to Aryabhatta knowledge University

Submitted By

Name- Preety Kumari

Student ID-

Session- 2021-2024

Submitted to

College guide- Mr. Mario Martin

Letter of Undertaking
Acknowledgement Slip
Internship certificate
Guide Certificate
 Acknowledgement
First and above all, I praise God, the Almighty for providing me this opportunity and granting
me the capability to proceed successfully, so that I have been finally able to accomplish the
internship.

Apart from the efforts of me, the success of this internship depends largely on the encouragement
and guidelines of many others. I take this opportunity to express my gratitude to the people who
have been instrumental in the successful completion of this internship.

I would like to thank the principal of our college Fr. Dr. Martin Poras S.J., for his support and
guidance in this internship. He provided me the chance to do this internship and build many
skills.
I respect and thank the HOD of our Business Administration Department and Assistant Professor
Mr.Mario Martin for providing me an opportunity to do the project work and giving all support
and guidance.
Bearing in mind previously I am using this opportunity to express my deepest gratitude and
special thanks to Ms. Ruhi Singh who despite being extraordinarily busy with her duties, took
time out to hear, guide and keep me on the correct path and allowing me to carry out my
internship at their esteemed organization.

I express my deepest thanks to other employees, for taking part in a useful decision & giving the
necessary advice and guidance to make it easier. I choose this moment to acknowledge this
contribution gratefully.
I also want to thank my family and friends for their help and support to complete this internship
and for supporting me both mentally and physically.
I perceive this opportunity as a big milestone in my career development. I will strive to use
gained skills and knowledge in the best possible way, and I will continue to work on their
improvement, to attain desired career objectives.
 Executive summary

This internship report stresses on the work experience I have gathered as an office administration
intern at Gautam Construction and developers Pvt. Ltd. from 3rd of July to 1st of August,2023.In
this report, I mainly have incorporated my experience at GCD especially in office administration,
finance department. I actively participated in financial analysis, budgeting, and reporting
processes. Collaborating with the finance team, I contributed to streamlining financial workflows
and conducted variance analysis to improve cost efficiency. The experience provided insights
into construction project financial management, strengthened my proficiency in financial
modeling, and honed my ability to work with financial software. Overall, the internship
deepened my understanding of the intersection between finance and the construction industry. In
the Finance Department of our construction company, responsibilities encompass financial
analysis, budgeting, and cost control. Tasks involve reconciling accounts, preparing detailed
financial reports, and contributing to forecasting efforts. This role plays a crucial part in ensuring
the financial health of the company, supporting decision-making processes, and maintaining
compliance with industry regulations. The Finance team collaborates closely with other
departments, contributing to the overall success and stability of our construction projects.
 Table of contents
S no. Contents Page No
Overview of organisation
Directors
Aim/Mission/Vision
Chapter 1 Team/Manpower
Policies of organisation

Hierarchy chart of organisation

Main office
Introduction to all departments
Comments on Organisational structure
Chapter 2

Internship program
Training program
Internship report (weekly/Daily)
Critical analysis
Chapter 3 SWOT analysis

Conclusion
References
Appendix
Chapter 4
Chapter 1
 Overview of Organisation
Gautam Construction and Developers Private Limited is a Non-government company,
incorporated on 29 Jun, 2004. It’s a private unlisted company and is classified as company
limited by shares’.

Company’s authorized capital stands at Rs 250.0 lakhs and has 86.0% paid-up capital which is
Rs 215.0 lakhs. Gautam Construction and Developers Private Limited last annual general meet
(AGM) happened on 21 Nov, 2013. The company last updated its financials on 31 Mar, 2012 as
per Ministry of Corporate Affairs (MCA).
Gautam Construction and Developers Private Limited is majorly in Construction business from
last 19 years and currently, company operations are active. Current board members & directors
are Pawan Kumar Singh and Renu Singh.

Company is registered in Jharkhand (Jharkhand) Registrar Office. Gautam Construction AND

Developers Private Limited registered address is GAUTAM NIWASJAI PRAKASH NAGAR
BOOTI ROAD BARIATU RANCHI JH 000000 IN.
Gautam Construction AND Developers Private Limited Details
CIN U45200JH2004PTC010807
Date of Incorporation 29 Jun, 2004
Status Active
Company Category Company limited by Shares
Company Sub-category Non-govt company
Company Class Private
Business Activity Construction
Authorized Capital 250.0 lakhs
Paid-up Capital 215.0 lakhs
Paid-up Capital % 86.0
Registrar Office City Jharkhand
Registered State Jharkhand
Registration Number 10807
Registration Date 29 Jun, 2004
Listing Status Unlisted
AGM last held on 21 Nov, 2013
Balance Sheet last updated on31 Mar, 2012

Gautam Construction AND Developers Private Limited Directors

PAWAN KUMAR SINGH
DIN: 00659099
APPOINTMENT DATE: 25 Jul, 2004
RENU SINGH
DIN: 00547373
APPOINTMENT DATE: 29 Jun, 2004
Gautam Construction AND Developers Private Limited Contact Details
Address: GAUTAM NIWASJAI PRAKASH NAGAR BOOTI ROAD BARIATU RANCHI JH
000000 IN
Gautam Construction AND Developers Private Limited News

Gautam Construction And Developers Private Limited Overview

General Details
Company name Gautam Construction And Developers Private Limited
Ownership Type private
Primary Business type service provider
Category Company limited by shares
Sub Category Indian Non-Government Company
Main Language English
Corporate Identification Number (CIN) U45200JH2004PTC010807
Year of Establishment29/06/2004
Age of Company 19 Years 2 Months 10 Days
Primary Location Ranchi
Date of Balance sheet 2012-03-31
Date of Last Annual General Meeting
2013-11-21

Directors
Smt. Renu Singh Chairperson , Sri Pawan Kumar Singh Managing Director , of Gautam
Construction and Developers Pvt. Ltd. Enjoys a great reputation as a high profile multi activities
company dealing high turn over projects of various magnitude nature like township , Roadways
canals etc.

Thereafter Sri Pawan Kumar Singh has a firm named Gautam Constriction & Developers a
partnership firm which was completely engaged in doing business of civil construction with
qualified Engineers & experienced administrators and learned Professional equipped with
modern & latest technology tools and plants over the state Jharkhand and out of states for name
and fame of Jharkhand.
In view of prospective feature of business in large scale Sri Pawan kumar Singh has
subsequently formed Gautam Construction & Developers Pvt. Ltd. Which was incorporated by
Mrs. Renu Singh , Chairperson of the company and got registered under Company Act 1956 and
the said firmed as amalgamated all its operation under name and style Gautam Construction &
Developers Pvt.Ltd. having its registered office at Gautam Niwas, Jaiprakash Nagar, Booty road,
Bariatu, Ranchi.
Apart from the above all the Directors hereto upgraded the Company registering as contractors
Class 1A under Road Construction Department , Building Construction Department, Rural
Engineering Organization, National Building Construction Corporation Ltd, National Project
Construction Corporation Ltd, Engineering Project (India) Ltd, Department of irrigation and
RRDA.
All the Directors having ample experienced and mind blowing activities in executing all types of
civil Construction and his specialist particularly in constructing of Buildings, Townships,
Bridges, Culverts, Canals , Irrigations, Industrials Structure , Roadways , Railways, Cinema Hall,
Auditoriums , Sports Complex, Swimming Pools, Under Ground and Overhead Water Tank Etc.
Sri Pawan Kumar Singh has already executed a number of prestigious projects provide in
superior quality of works worth Rs. Multi-Crores under the organizations under Road
Construction Department , Rural Engineering Organization, National Building Construction
Corporation Ltd, National Project Construction Corporation Ltd, Engineering Project (India) Ltd,
Department of irrigation , JPHCL at sites Jamtara, Jamshedpur, Hazaribagh, Koderma, Chatra,
Ranchi and abroad of the states.

Besides this all the Directors is now consistently going to execute a well planned and lush green
project called GAUTAM GREEN CITY Phase -1 consisting with number of building and other
various civil amenities under the same presides. Overhead cost of which will all around 250
crores.

In about a few months a Dream Project ( Gautam Green City) of the Directors shall start taking
shape for a selected 500 families . It would open vistas t the joys of true community living in the
largest ever group housing development in Ranchi. The amenities and facilities all that are one
would expect I any truly world class Township. The goal and mission of all Directors
particularly of Sri Pawan Kumar Singh (Managing Director) is to provide quality of work with
precision to the entire satisfaction of the customers/clients, prompt & perfect work of
construction to complete the projects within stipulated time economic design with competitive
rates and execution f projects in the pre-planned costs.

Gautam Construction And Developers Private Limited is an Indian private company

incorporated on 29/06/2004 and its registered office address is GAUTAM NIWASJAI
PRAKASH NAGAR BOOTI ROAD,Ranchi,Jharkhand,INDIA. The company’s Annual General
Meeting (AGM) was last held on 2013-11-21 and its balance sheet was last filed on 2012-03-31.
The current age of the company as per its registration date is 19 Years 2 Months 10 Days and is
classified as the Indian Non-Government Company.

Gautam Construction And Developers Private Limited is registered at Registrar of Companies,

Jharkhand (RoC-Jharkhand). The company was founded by RENU SINGH and PAWAN
KUMAR SINGH in the year 2004. The company has 2 directors on board at the time of
inception and they were appointed on the dates 2004-06-29 and 2004-07-25 respectively. The
contact details of the company are mentioned in the contact section or you could contact them by
submitting the request for quote form on their website.

Gautam Construction And Developers Private Limited is a service provider company with the
National Industrial Classification (NIC) code of 45200. Based on this activity code, the company
is involved in the business activities such as #Building of complete constructions or parts#.

Established as a private company at Ranchi, Gautam Construction And Developers Private

Limited is known as the leading service provider of high quality products / services such as
Roadways Construction Services, Institutional Building Construction Services, Industrial
Building Construction The products / services offered are well-known for features like high
quality, competitive prices, requisite functionality, and low maintenance. The company is located
in Ranchi. With the help of their experienced staff, stringent quality control measures and focus
on customer service, the company has been able to offer Roadways Construction Services,
Institutional Building Construction Services, Industrial Building Construction in multiple ranges
and models. Their products / services have competitive position in the international market, and
they have proven track record of supplying products / services to their customers and buyers at
market competitive price.

GAUTAM CONSTRUCTION & DEVELOPERS PVT.LTD” enjoying a great reputation as a

high profiled multi activity company dealing high turnover projects of various magnitude and
nature like townships , roadways ,canals, rail roads and building like institutional ,educational ,
recreational ,industrial etc. with our own manpower , infrastructure and key control within a
fixed time frame. Now we present well planned and lush green GAUTAM GREEN CITY (A
perfect Township) an extension of Ranchi. In about a few months, the understated elegance of
the very town scape at Gautam green city shall start taking shape for a selected 1000 families. It
would open vistas to the joys of true community living in the largest ever group housing
development Ranchi. A mix of duplex homes, bungalows, villas, independent floors and low rise
apartment set admits 35 acres of lush green environs shall complete the composition. Crafted by
GAUTAM CONSTRUCTION & DEVELOPERS PVT.LTD. In association with renewed
Architects, Mishra & Associates, New Delhi .The amenities and facilities.. All that one would
except in any truly world Class Township. In addition, you will find it within a zippy 15 minutes
drive on NH-33, Ranchi Hazaribagh Road . Gautams have thought for everybody low- rise
apartments to individual homes with private lawns, balconies and huge terraces. Gautam green
city has it all and more. Sun kissed homes , resorts like outdoors , with exquisite club ,
swimming pools , water bodies , jogging tracks and other such community facilities , in-house
management team , for a perfect joy living.

Aim/ Mission/ Vision

1.Quality work with Precision.

2. Fast Construction to complete the Project within prescribed time.

3. Economic Design with Competitive rates and execution of Projects in the planned cost.

Team/ Manpower
Mrs. Renu Singh-(Chair Person), Mr. Pawan Kumar Singh-(Managing Director) B.E.(Civil)
GCD is a well cultured and professionally managed company, matching MNC work
environment. More than 5 civil engineers taking care of site operations. Qualified CAs, MBAs
and computer engineers taking care of accounting, business planning and administration works.
 Policies of organisation

 Occupational Health and Safety Policy

 Environmental Management Policy
 Quality Management Policy

1.Occupational Health and Safety Policy

GCD directors appreciate the benefits of an organisation with a ‘safety conscious’ attitude. We
recognise that by maintaining a safe work environment will come, not only a minimisation of the
risk of injury, but also improved productivity as the workforce is able to confidently focus on its
job at hand.

To support GCD’s commitment to all facets of Occupational, Health and Safety (OH&S), we
have developed and implemented an OH&S system that exceeds the requirements of ISO
45001:2018.

GCD commitment towards the Health, Safety and Welfare of our employees is of extreme
importance within our operations. GCD recognises and accepts our responsibility towards
ensuring the Health, Safety and Welfare of all GCD employees and contractors, wherever they
are working.

Resources, conducive to the GCD’s emphasis towards Occupational Health and Safety, have
been made available to provide and maintain for the physical and psychological well-being of all
GCD employees.

The Management will demonstrate, through policy development and review, and compliance
with current Acts, Regulations, Standards and Codes of Practice, that health and safety receives
priority attention on a continual basis. Management will also establish and monitor OHS
objectives and targets so that we can be assured that our obligations for OHS are continually met
and improved.

All Managers will be responsible for the implementation and promulgation of all matters dealing
with the health and safety of employees and Sub-Contractors under their control.
All employees, contractors, sub contractors and visitors will be expected to demonstrate a
willingness, to embrace the concept of safe work practices, and a safe working environment.
Employees, contractors and sub-contractors will be required to work in a healthy and safe
manner, whilst discouraging others from working in an unsafe manner.

Education/Training of all employees, contractors and sub-contractors on Health and Safety issues
is considered to be a natural course of employment, and all employees will be encouraged to
embrace this concept.

This policy is an outline of the commitment, which this GCD places upon Occupational Health
and Safety within the workplace.

2.Environmental Management Policy

GCD consistently monitors and reviews operations to ensure our projects are undertaken in a
manner that will reduce any impact on the environment. GCD has developed its Environmental
Management System (EMS) to meet and exceed the requirements of ISO 14001:2015 and has
gained external accreditation against this standard.

GCD is committed to protecting the environment. We are committed to ensuring our operations
are conducted in a manner that prevents pollution, preserves natural resources and conserves all
heritages. We are focused on pursuing our corporate responsibility to minimise impact to land,
water, air, flora and fauna.

To achieve our environmental corporate responsibilities, GCD is committed to ensuring our

operations:

Comply with environmental legislative, contractual and regulatory requirements;

Maintain a management system that conforms to ISO 14001 requirements and integrate
environmental considerations into business and decision-making processes;
Investigate, report and respond to all environmental incidents and implement corrective actions
to prevent recurrence;
Collect and analyse performance indicators and incident data to drive the continuous
improvement processes of our environmental performance;
Demonstrate appropriate leadership in our field of consulting and encourage clients to make
informed decisions with respect to managing their environmental impacts, including the
management of premises, plant, equipment, vehicles, substances, heritage listed items, waste
management, land and water;
Conduct an environmental aspect assessment where necessary when purchasing or using
premises, plant, equipment, vehicles, substances and systems of work;
Reinforce to employees and sub-contractors their environmental obligations through our
programs of induction, education and training;
Cause managers and supervisor to be responsible and accountable for the environmental
performance of their operations and activities;
Document, regularly review and assess processes, procedures, objectives, targets and the
environmental impacts of our operations;
Communicate our policy to employees, sub-contractors and other stakeholders including the
public.
We are committed to responding to the daily environmental challenges that we encounter in our
business and hope to contribute to the foundation of an environmentally sustainable future for
our community and future generations. This policy shall be approved by top management,
communicated and agreed to by all staff and subcontractors so that all persons working for or on
behalf of GCD are committed to environmental protection while going about their work.
3.Quality Management Policy
The Australian construction industry has, in recent times, fallen by the wayside when it comes to
delivering quality – resulting in a significant drop in the public perception of a once proud
heritage. One of GCD key focus areas is to return to the fundamental ideal of delivering a quality
product, on time for a fair price. Accredited to the internationally recognised standard ISO
9001:2015, GCD prides itself in delivering customer satisfaction through services guided by its
Quality Management System (QMS).

In order to ensure that GCD projects are delivered with the highest level of quality to the client,
we have adopted the following policy:

All employees within our organisation shall be committed to the effective and efficient
implementation, management and improvement of quality. They are also responsible to identify
and prevent activities occurring that do not meet specified standards.
Products and services provided by our organisation will meet or exceed customer needs and be in
accordance with stated statutory and regulatory requirements.
The current Quality Management Representative is responsible for ensuring the compilation,
distribution, effective implementation, amendment and continued maintenance of the quality
system manuals. All system outcomes generated within the quality management framework are
to accord with specified corporate objectives that meet stated quality, customer and statutory
requirements.
All quality system documentation is regularly reviewed to ensure that existing policies,
procedures and practices are suitable, remain relevant and capable of meeting specified quality,
customer and statutory requirements.
We will assure quality through the provision of appropriate resources and provide employees
with the necessary training to ensure compliance with stated quality system requirements.
Preferred suppliers are encouraged and assisted in the implementation of appropriated
improvement programs that will ensure the integrity and continued preservation of the
organisation’s quality management system.
Chapter 2
 Organisational hierarchy chart
The financial department is responsible for management of the company’s cash flow and
ensuring there are sufficient funds available to meet the day to day payments.

Corporation Org Chart Finance

Capital management
Construction companies need capital to get off the ground, stay in business, and keep growing.
The term capital is used across industries to represent all of a company’s financial assets,
including cash, inventory, equipment, and more.
Several different types of capital — working capital, debt capital, and equity capital — are
common in the construction industry. Construction companies need a solid understanding of
capital to run a successful business.
Purchase accounting
The purchase department procedure building contributes to the company’s profit. It is
responsible for the procurement of materials required for construction as well as office work.
The following activities are some of the other functions of the purchase department procedure
building.
(1) Market survey for new materials and development of new supply sources.
(2) Vendor development.
(3) Follow up to ensure proper delivery.
Production accounting
Production management works within this structure but from the outset engages the designers
and suppliers in planning and managing the project. This is done using the collaborative planning
and production management techniques described in this document. By engaging the people who
will do the work in the planning of the work we ensure that plans are based on current
knowledge and that the workforce is committed to them. The production management processes
enable the workforce to adjust their plans to make best use of the resources available rapidly
identifying problems and solving them.

Sales accounting

Sales accounting in a construction company involves tracking and recording all financial
transactions related to the sale of construction services, projects, or products. Construction
companies typically use the percentage of completion method to recognize revenue. This means
recognizing revenue as work progresses, based on the percentage of the project completed.
Create and send invoices to clients for completed work or project milestones. Invoices should
include a breakdown of services rendered, costs, and payment terms. Track outstanding
payments from clients and follow up on overdue invoices to ensure timely collections Allocate
project-related costs, including labour, materials, and equipment, to specific projects to calculate
the overall project’s profitability.

Inventory accounting
Inventory accounting in a construction company involves managing and tracking various
construction materials, supplies, and equipment used in ongoing projects. Determine the value of
your inventory. Common methods include FIFO (First-In, First-Out), LIFO (Last-In, First-Out),
or specific identification, depending on your accounting policies. When materials or equipment
are received, record the date, quantity, cost, and other relevant details in your inventory
management system. Categorize your inventory into groups such as construction materials, tools,
machinery, and consumables. This helps in better organization and reporting. Allocate the costs
of inventory to specific projects or overhead based on your accounting practices.
Include inventory values on your balance sheet, and consider whether it’s necessary to disclose
inventory details in financial statements based on your accounting standards.
Internal Audit
Internal audit in a construction company is a critical process that helps ensure the company’s
operations, financial management, and internal controls are efficient, effective, and compliant
with relevant regulations. Determine the scope of the internal audit, which may cover various
areas such as financial controls, project management, procurement, contracts, and compliance.
Identify and assess risks specific to the construction industry, such as project delays, cost
overruns, contract disputes, and regulatory compliance.
Examine contracts, financial records, project documentation, and other relevant materials to
assess adherence to policies and procedures. Conduct testing and evaluation of internal controls,
financial transactions, and operational processes. This may include sample testing of invoices,
payments, and project progress reports. Internal audits in construction companies help
management make informed decisions, enhance transparency, reduce financial and operational
risks, and improve overall business performance. It’s essential to have a well-defined internal
audit process and a qualified internal audit team or external auditors who understand the
construction industry’s unique challenges and requirement.

Main office
GAUTAM NIWASJAI PRAKASH NAGAR BOOTI ROAD BARIATU RANCHI JH 000000
IN
 Introduction to all departments
HR department
The HR department in a construction company plays a crucial role in managing human
resources, ensuring compliance with labour laws, and fostering a safe and productive work
environment. Recruitment and Hiring: Attracting and selecting skilled labour, from project
managers to construction workers.
Training and Development: Providing training programs to enhance employees’ skills and safety
awareness.
Safety and Compliance: Ensuring compliance with safety regulations and overseeing workplace
safety.
Employee Benefits: Managing compensation, benefits, and ensuring fair labor practices.
Employee Relations: Handling employee grievances, disputes, and fostering a positive work
culture.
Performance Management: Conducting evaluations and performance appraisals.
Labour Law Compliance: Staying up-to-date with labour laws and regulations.
Record Keeping: Maintaining employee records and managing payroll.
Diversity and Inclusion: Promoting diversity and inclusion initiatives.
Organizational Development: Contributing to the company’s growth and success.

Finance department
The finance department in a construction company is responsible for managing the financial
aspects of the business. Its role is critical to the company’s success and includes various
responsibilities, such as:
Budgeting: Creating and managing budgets for construction projects to ensure financial control.
Cost Estimation: Providing accurate cost estimates for construction projects during the bidding
phase.
Financial Analysis: Analyzing financial data to make informed decisions regarding project
profitability and financial health.
Cash Flow Management: Monitoring cash flow to ensure there is enough liquidity to cover
expenses and pay vendors.
Procurement: Managing vendor relationships and negotiating contracts to obtain favorable terms
for materials and services.
Risk Management: Assessing and mitigating financial risks associated with construction
projects, such as delays or cost overruns.
Accounting: Recording and reporting financial transactions, preparing financial statements, and
ensuring compliance with accounting standards.
Taxation: Managing tax planning, compliance, and reporting for the company.
Financing: Securing funding for construction projects, whether through loans, lines of credit, or
other financial instruments.
Financial Strategy: Developing and implementing financial strategies that align with the
company’s goals and growth plans.

Sales department
The Sales department is responsible for driving revenue and directly engaging with clients to
secure construction projects. This department plays a critical role in meeting the company’s
financial objectives and growth targets. Depending on the company’s structure, there may be
overlaps or collaboration between the Sales, Marketing, and Business Development departments
to ensure a cohesive approach to client acquisition and relationship managements.
Lead Conversion: Turning leads into actual clients by understanding their needs, presenting
proposals, and negotiating contracts.
Estimation and Pricing: Collaborating with the estimating and pre-construction department to
provide accurate pricing and proposals to clients.
Client Relationship Management: Building and maintaining strong relationships with clients to
foster repeat business and referrals.
Contract Negotiation: Negotiating contract terms, pricing, and project scope with clients.
Closing Deals: Successfully closing deals and contracts for construction projects.
Sales Strategy: Developing and implementing sales strategies to achieve revenue targets and
business goals.
Sales Reporting and Analytics: Tracking and analysing sales data to measure performance and
identify areas for improvement.
Market Feedback: Providing feedback to the marketing and business development department
based on client interactions and market dynamics.
Collaboration with Project Management: Liaising with the project management team to ensure a
smooth transition from the sales phase to project execution.
Customer Satisfaction: Ensuring that clients are satisfied with the company’s services and
addressing any concerns or issues.

Project management
Project management in a construction company is a pivotal department responsible for planning,
executing, and overseeing construction projects to ensure they are completed on time, within
budget, and to the required quality standards. Some key responsibilities and activities within the
Project Management department:
Project Planning: Developing comprehensive project plans, including scope, schedules, budgets,
and resource allocation.
Team Management: Assembling and leading project teams, including project managers, site
supervisors, engineers, and construction workers.
Resource Allocation: Allocating equipment, materials, and labour resources to various project
tasks and activities.
Risk Assessment and Mitigation: Identifying potential risks and implementing strategies to
mitigate them to avoid delays and cost overruns.
Budget Management: Monitoring project costs, tracking expenses, and ensuring the project stays
within budget.
Quality Control: Implementing quality control measures to ensure that construction work meets
specified standards and client expectations.
Communication: Facilitating effective communication between project stakeholders, including
clients, subcontractors, and internal teams.
Schedule Management: Creating and managing project schedules, tracking progress, and
adjusting as needed to meet deadlines.
Permitting and Regulatory Compliance: Ensuring that all necessary permits and regulatory
requirements are met during construction.
Site Safety: Overseeing safety protocols and ensuring that the construction site is a safe working
environment for all personnel.
Change Management: Managing changes to the project scope, schedule, and budget as they arise
during construction.
Documentation: Maintaining accurate project documentation, including contracts, change orders,
and progress reports.
Client Relations: Building and maintaining strong relationships with clients, providing updates
on project progress, and addressing client concerns.
Project Closeout: Completing the project, conducting final inspections, obtaining necessary
approvals, and handing over the completed work to the client.

Engineering and designing

Engineering and Design typically come under their own department within a construction
company. This department is responsible for the technical aspects of construction projects,
including structural design, architectural planning, and engineering solutions. Its primary role is
to provide the necessary expertise to ensure that construction projects are designed to meet
safety, regulatory, and client requirements. The Engineering and Design department often
collaborates closely with the Project Management department to ensure that the design and
construction phases align and that projects progress smoothly from concept to completion.

IT department
The IT and Technology department in a construction company focuses on managing the
technology infrastructure and digital tools needed to support the various aspects of construction
projects and business operations. Maintaining the company’s IT network, servers, and hardware
to ensure reliability and efficiency.Selecting, implementing, and managing software solutions for
project management, design, accounting, and other business functions.Managing communication
systems, including email, VoIP, and video conferencing, to facilitate collaboration between
teams and with clients.Overseeing the use of specialized construction technology, such as
Building Information Modeling (BIM), construction management software, and project
scheduling tools.Providing technical support to employees and resolving IT-related issues to
ensure smooth operations.Developing and implementing an IT strategy aligned with the
company’s overall business goals.Managing relationships with IT service providers, software
vendors, and technology partners.The IT and Technology department plays a critical role in
enhancing efficiency, collaboration, and data management within a construction company. It also
ensures that the company is using the latest construction technology tools to improve project
outcomes and remain competitive in the industry.

Comments on Organizational structure

Gautam Construction & Developers pvt ltd companies have a hierarchical structure with clear
lines of authority and reporting. This typically includes positions such as CEO or President at the
top, followed by various management and department heads.They organize their workforce into
project-based teams. Each team is responsible for a specific project and includes project
managers, engineers, site supervisors, and laborers. They have specialized departments such as
Project Management, Engineering and Design, Estimating and Pre-construction, Finance, HR,
and Health and Safety.They adopt a matrix structure, where employees report both to project
managers for project-related tasks and to functional managers for specialized skills or
departments.
 Chapter 3

Internship program
My plans for the internship was very much similar to what it exactly happens there. GCD Pvt Ltd
is the place where I learned a lot. I had worked there for a period of 1 month in which I came to
know about many things like how things takes place in any corporate world and whatever I have
studied in finance, I had implemented it there. My internship was started on 3rd July 2023 and last
day of my internship was 1st August. I usually get leave on Saturday and Sunday. I had worked
in the Finance Department under the supervision of Corporate HR. She had trained me during
my internship and helped me to complete my work. Mrs Ruhi singh was my mentor for that
duration. They were looking to employ an enthusiastic and driven finance intern to assist their
finances department with administrative and Finance related tasks. My workplace located in
Ranchi. The office was located at a very prime location and the convenience was very easy for
the employees as well as interns.
A. A brief Introduction of the branch/area office of the organization where you did your
internship.
Gautam Construction AND Developers Private Limited is majorly in Construction
business from last 19 years and currently, company operations are active. Current board
members & directors are PAWAN KUMAR SINGH and RENU SINGH .Company is
registered in Jharkhand (Jharkhand) Registrar Office. Gautam Construction AND
Developers Private Limited registered address is GAUTAM NIWASJAI PRAKASH
NAGAR BOOTI ROAD BARIATU RANCHI JH 000000 IN.
B. Starting and ending dates of internship.
Starting from 3rd july,2023 to 1st August,2023
C. Name of the departments in which you got training and the duration of your training.
I did my internship in Finance department for the duration of 4 weeks 3rd July to 1sr
August.

Training program
An internship at a construction company typically involves hands-on experience and learning in
various aspects of construction. Introduction to the company’s history, culture, and safety
protocols. Familiarization with the organizational structure and key personnel. Comprehensive
safety training, including the proper use of personal protective equipment (PPE).
Understanding safety regulations and protocols on construction sites. Learning the fundamentals
of construction materials, tools, and equipment. Basic construction techniques and terminology.
Visiting and observing ongoing construction projects to gain real-world experience.
Understanding project plans and blueprints. Depending on the internship focus, specialized
training in areas such as carpentry, masonry, electrical work, plumbing, or HVAC systems.
Introduction to project management processes, including scheduling, budgeting, and resource
management. Working with different teams within the company, including labourers,
supervisors, and engineers. Enhancing communication and teamwork skills. Involvement in
problem-solving exercises related to construction challenges.
Learning to troubleshoot and adapt to unexpected issues on site. Exposure to construction
software and tools used for project planning and management. Understanding regulations related
to environmental impact and public health in construction. Learning to maintain accurate
records, including daily reports and project documentation. As the internship progresses, interns
may be assigned more complex tasks and responsibilities. Regular feedback sessions with
supervisors to assess progress and provide constructive criticism. Many internships culminate in
the completion of a small construction project or presentation. Building professional
relationships within the company and the construction industry. In some cases, interns may have
the opportunity to earn relevant certifications or licenses.The specific program details can vary
greatly depending on the company and the goals of the internship. It’s important to communicate
with your supervisor to understand the expectations and tailor the experience to your learning
objectives.

Activities performed by the department

During an internship in the finance department of a construction company analysing financial
statements, budgets, and project costs to help management make informed decisions.
Assisting in the preparation of budgets and financial forecasts for construction projects.
Monitoring project costs, tracking expenses, and identifying cost-saving opportunities.
Handling invoices, payments, and collections related to the company’s construction projects.
Preparing financial reports and statements for internal and external stakeholders.
Assisting with tax-related tasks, such as filing returns and ensuring compliance with tax
regulations.
Identifying financial risks associated with construction projects and developing strategies to
mitigate them.
Managing financial relationships with suppliers, subcontractors, and other stakeholders.
Using financial software and tools to record, track, and analyze financial data.
Assisting with financial audits to ensure compliance and accuracy in financial records.
Analyzing financial data to provide insights and recommendations for improving financial
performance.
Conducting research on financial trends, industry benchmarks, and best practices in construction
finance.
Specific responsibilities may vary depending on the company’s size, the stage of construction
projects, and the department’s needs. It’s important to communicate with your supervisor to
understand your internship’s expectations and goals.

Internship Report (weekly/daily)

1st week of internship
Orientation
Introduction about Construction company
Know about the principal of the company
Gather information about the company
Attractive session on Communication Skills

2nd week of internship

Communicate with the Company Employee
They give the training about the work
Analysis the work of the company
They trained to prepare the data on the Excel
They give task to record the data on the Excel

3rd week of internship

Interaction with senior Manager
Analyse the required funds for construction
Analyse the required materials for construction
Review Financial statement
Develop company budget

4th week of internship

Analyse to manage liquidity and cash flow
Monitor the Financial health of the company and cash flows
I used excel to find out the data of the project
I have checked all the Financial work done correctly or not
Closing day ( Give feedback and Suggestions)
Critical Analysis
In the finance department of a construction company, there are several theoretical concepts and
principles that are commonly applied.
Time Value of Money (TVM): This concept involves understanding the idea that a sum of
money today is worth more than the same amount in the future. It underpins various financial
calculations, such as discounting future cash flows and calculating the present value of
investments.
Risk and Return: Finance professionals must consider the trade-off between risk and return when
making investment decisions. The concept of risk management, including diversification and the
capital asset pricing model (CAPM), is crucial in construction finance.
Cost of Capital: Understanding the cost of capital, which combines the cost of debt and equity, is
essential for evaluating the attractiveness of construction projects and making financing
decisions.
Capital Budgeting: This involves evaluating potential construction projects and deciding which
ones to undertake based on criteria such as net present value (NPV), internal rate of return (IRR),
and payback period.
Financial Leverage: The use of debt to finance construction projects and understanding its
impact on the company’s risk and return is a critical concept.
Working Capital Management: Efficiently managing the company’s working capital, including
accounts receivable, accounts payable, and inventory, to maintain liquidity while optimizing
returns.
Financial Statements Analysis: Interpreting and analysing financial statements, including the
income statement, balance sheet, and cash flow statement, to assess the company’s financial
health and performance.
Cash Flow Management: Focusing on managing the timing and amount of cash inflows and
outflows to ensure the company can meet its financial obligations and invest in projects.
Financial Ratios: Calculating and interpreting financial ratios, such as liquidity ratios,
profitability ratios, and leverage ratios, to assess performance and make informed financial
decisions.
Regulatory Compliance: Understanding and adhering to financial regulations, accounting
standards, and tax laws relevant to the construction industry.
Valuation Methods: Applying various valuation methods, such as discounted cash flow (DCF)
analysis and comparable company analysis, to assess the value of construction projects or the
company as a whole.
Cost Control: Implementing strategies to control and manage project costs, including techniques
like earned value management (EVM).
Dividend Policy: Deciding on the company’s approach to distributing profits to shareholders,
considering factors like stability, growth, and sustainability.
Accounts Payable (AP): Money owed by the company to suppliers and vendors for goods and
services.
Accounts Receivable (AR): Money owed to the company by clients or customers for completed
projects or services.
Balance Sheet: A financial statement that shows a company’s assets, liabilities, and shareholders’
equity at a specific point in time.
Income Statement (Profit and Loss Statement): A financial statement that summarizes a
company’s revenues, expenses, and profits over a specific period.
Liquidity: A company’s ability to meet short-term financial obligations without incurring
significant losses.
Hedging: Using financial instruments to protect against adverse price movements or fluctuations.
Accrual Accounting: A method of accounting that records financial transactions when they
occur, regardless of when cash is exchanged.
Equity Financing: Raising funds by selling shares or ownership stakes in the company.
Internal Rate of Return (IRR): The discount rate that makes the NPV of an investment equal to
zero.
Depreciation: The allocation of the cost of a long-term asset over its useful life for accounting
and tax purposes. Present value of future cash flows to the initial investment.
Net Present Value (NPV): A method to assess the profitability of an investment by comparing
the present value of future cash flows to the initial investment.
These theoretical concepts provide the foundation for financial decision-making and
management in the finance department of a construction company, ensuring the company’s
financial health and successful execution of construction projects.
 SWOT analysis
A SWOT analysis in the finance department of a construction company involves evaluating the
department’s strengths, weaknesses, opportunities, and threats. This analysis helps in strategic
planning and decision-making.
Strengths:
Financial Expertise: Skilled finance professionals who understand the construction industry’s
unique financial aspects.
Cost Control: Strong cost management and budgeting skills to optimize project expenses.
Financial Reporting: Ability to generate accurate and timely financial reports for internal and
external stakeholders.
Regulatory Compliance: Knowledge and adherence to industry-specific financial regulations.
Data Analysis: Proficiency in data analysis tools and software to extract valuable insights from
financial data.

Weaknesses:
Lack of Integration: Limited integration with other departments, potentially leading to inefficient
communication and coordination.
Technology Gaps: Outdated financial software or inadequate tools for financial analysis.
Overhead Costs: High operating costs related to maintaining financial systems and personnel.
Limited Risk Assessment: Insufficient focus on identifying and mitigating financial risks in
construction projects.
Shortage of Expertise: A shortage of specialists in areas such as tax compliance and financial
modelling.

Opportunities:
Automation: Implementing financial software and automation to streamline financial processes.
Cost Optimization: Identifying opportunities for cost reduction without compromising project
quality.
Strategic Alliances: Building strategic partnerships with suppliers and financial institutions to
access favorable terms.
Market Expansion: Exploring new construction markets and regions for growth.
Sustainability Financing: Tapping into the growing trend of sustainable construction and
securing financing for green projects.

Threats:
Economic Downturn: Economic fluctuations affecting the construction industry and project
funding.
Regulatory Changes: Changes in financial regulations and tax laws impacting the construction
sector.
Competitive Pressure: Intense competition within the construction industry affecting project
profitability.
Supply Chain Disruptions: Supply chain challenges and rising material costs impacting project
budgets.
Cybersecurity Risks: Vulnerability to data breaches and cyberattacks affecting financial systems.
After identifying these factors, the finance department can develop strategies to leverage
strengths, address weaknesses, capitalize on opportunities, and mitigate threats. It’s essential to
maintain a dynamic SWOT analysis, as the financial landscape in the construction industry can
change over time.
Chapter 4
 Conclusion

The Internship project has helped me to gain huge practical knowledge which can’t
be gained only through books. This experience gave me an opportunity to learn
new things which provided me a peek into the corporate culture. Being a fresher, I
would never be exposed to a corporate environment if it were not for this project. I
thank Gautam Construction and developer’s Pvt. Ltd. for giving me the chance to
work with them as a summer intern and showing me the path of knowledge and
experience, which will help me succeed in my career and enter into a bright future.
Overall, the conclusion of an Construction Company on finance department report
should provide actionable insights and recommendations that construction
companies can use to improve their products, services, and customer experiences.
By understanding the needs and preferences of consumers, Construction
Companies can better position themselves for success in a highly competitive
market.
References
https://www.justdial.com/Ranchi/Gautam-Construction-And-Developers-Pvt-Ltd-Main-Road/
0651PX651-X651-190912230932-P1N8_BZDET
https://m.economictimes.com/company/gautam-construction-and-developers-private-limited/
U45200JH2004PTC010807
https://www.zaubacorp.com/company/GAUTAM-CONSTRUCTION-AND-DEVELOPERS-
PRIVATE-LIMITED/U45200JH2004PTC010807