Pre-qualification Questionnaire for Retailer Collect Model v2

MARKET UNIT Philippines

BUSINESS OPERATING MODEL DO or RBA
CONTRACT OWNER Randy del Valle
CONTRACT HOLDER Rem Pine Sign off evidence
ROAD TRANSPORT SME Troy de los Santos Sign off evidence
RETAILER CARLO S. MONTOYA
CONTRACTED HAULIER
DATE OF ASSESSMENT
DATE OF APPROVAL
Retailer's self assessment (fill sections in green)
Response
Comment and/or approved mitigation by
Question Yes/No/ Additional question Response
CH/RT SME
Not applicable
Regulations and legislations, Contract Management
Does the Retailer or the Contracted Haulier have the Where are these documents stored in sites and trucks.
authorisation required by local legislation for the stored for inspection?
transport of dangerous products by road? Yes

When the Retailer contracts transport services with a How will you ensure the haulier
haulier, the contract shall include requirements of the understands and complies with
Retailer Collect standard. Is the Retailer aware of it? the requirements?
N/A

Is the Retailer aware of its obligation to provide a Updated and signed last august
Business Assurance Letter (BAL) confirming compliance 28,2023.
with the Retailer Collect requirements to the Contract Yes
Holder on an annual basis?

Does the Retailer or the Contracted Haulier have a Provide an overview of incidents
process for reporting incidents related to road in the last 3 years.
transport of fuel - traffic accidents, fuel leaks, injuries? NO

Vehicle-related
Does the Retailer or the Contracted Haulier have a How does the process look like?
process to ensure that tanker vehicles transporting
dangerous goods are maintained in safe working order
in line with manufacturers’ specifications and local legal Yes
requirements?

Driver-related
Does the Retailer or the Contracted Haulier have a How does the process look like? Driver's DL restriction is 1,2,3,8 or
process to ensure that drivers have in their possession equivalent. (Professional)
a valid driving/operator’s licence (issued by a relevant
public authority) for the class of vehicle being Yes
operated?

Does the Retailer or the Contracted Haulier ensure that How do you verify drivers wear a They are trained and briefed about life
all drivers are trained and aware of the policies and seat belt at all times while in a saving rules.
rules regarding wearing a seat belt? Yes moving vehicle?

Does the Retailer or the Contracted Haulier ensure that How do you ensure to only
all drivers are trained and aware of the policies and assign work to people who are
rules regarding drug and alcohol use? fit to work?
Yes
All trucks and drivers will be inspect
before dispatching we have
BLOWBAGETS., (S stands for Self) the
disptacher check the driver if they are
fit to drive in the said day.

Does the Retailer or the Contracted Haulier ensure that How do you ensure drivers They will read the JMp before
all drivers are trained and aware of the policies and comply with the speed limit, and dispatching., All trucks have Speed
rules regarding speed? Yes reduce speed for road limiter.
conditions?

Are all drivers provided with Defensive Driving Training What are the intervals for this Yearly, Under Phrsma (Jed Galang)
course (DDT) to teach defensive driving techniques to training?
reduce the risk of road traffic incident? Yes

Are all drivers provided with effective information on Provide an example

how to identify fatigue and lack of alertness, and the
means of dealing with them? Yes

Journey-related
Does the Retailer or the Contracted Haulier have a How does the process look like? We have installed GPS to insure that
process to ensure that driving and duty hours are the drivers follow their JMP.
adhered to by all drivers? Yes
Is a Journey Management Plan in place with agreed Specify differences if any Site and drivers have a copy of Journey
driving and rest schedule for trips of more than four management plan.
and a half hours and it includes:
-the loading and discharge site,
-the authorised route,
-identification of route hazards and Yes
-communication requirements during the journey?

Is an emergency response plan in place, which specifies When was the last time that the August 16, 2023 - Fire September
procedures for handling sudden or unexpected ERP drill was performed and 29,2023 - Fuel Spillage Atleast 2 out
situations such as vehicle collision or rollover? Yes what is the frequency of ERP of 5 drills per year
drills?

Does the Retailer or the Contracted Haulier ensure that How do you continuously control Drivers have their copy of ERP Manual.
all drivers are aware of the applicable ERP and this? Onsite-coach is assigned for drivers
understand what is expected in case an emergency refreshment drills.
occurs and have the necessary equipment for Yes
emergency or vehicle breakdown?