Republic of the Philippines

Laguna State Polytechnic University

ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

LSPU Self-Paced Learning Module (SLM)

Course ITEC 205 - Information Management
Sem/AY First Semester/2021-2022
Module No. 2
Lesson Title Information Management
Week
3
Duration
Date November 9, 16, and 23, 2020
This lesson will discuss the different aspect of Computing industry, capabilities of
Description computers, the reason why we should study computing, and a thorough analysis of
of the computing professions available today and in the next few years. This lesson will also
Lesson provide glimpse on how computer hardware works, and the extent a computer can go.

Learning Outcomes
Intended At the end of this program, graduates will have the ability to:
Learning
Outcomes 1. WHAT IS INFORMATION MANAGEMENT?
2. IM Programs Include:
3. Implementing an IM Program has the following benefits:
4. The Information Lifecycle Includes:
5. LEGISLATION AND INFORMATION MANAGEMENT:
6. DEPARTMENTAL INFORMATION PROTECTION REQUIREMENTS
7. INFORMATION MANAGEMENT AND THE EMPLOYMENT LIFECYCLE
8. IM AND THE EMPLOYMENT CYCLE: ONGOING OPERATION

Targets/ At the end of this module, students should be able to:

Objectives  Establish the various elements of an info;
 Acknowledge the benefits and drawbacks of direction System;
 Differentiate the users of the info; and
 Examine the various languages of the info.

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

Student Learning Strategies

Online Activities A. Online Discussion via Google Meet

(Synchronous/ You will be directed to attend in a Three-Hour class discussion (two-
hour Synchronous Online and 1 HR Asynchronous Online) on the
Asynchronous) Information Management. To have access to the Online Discussion, refer
to this link: ____________________.

The online discussion will happen on ____________________, from

____________________ - ____________________.

(For further instructions, refer to your Google Classroom and see the
schedule of activities for this module)

Note: The insight that you will post on online discussion forum using Learning Management
System (LMS) will receive additional scores in class participation.

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

Lecture Guide:

WHAT IS INFORMATION MANAGEMENT?

- Every day, employees at all levels are responsible to manage and protect the
information they create and use in their work. Information Management (IM) is
the practices that are followed to manage and protect information.

Offline Activities
(e-Learning/Self-Paced) WHAT IS INFORMATION MANAGEMENT?

- All information belonging to the public body needs to be managed

including:

• E-mail messages, including attachments sent and received by employees.

• Office records including Microsoft Word documents, PowerPoint presentations,
spreadsheets, etc.
• Physical records stored onsite at workstations, file rooms, etc.
• Boxes of records in offsite storage locations.
• Database records in departmental business applications.

IM Programs Include:

• Best practices for managing the information life cycle.

• Appropriate procedures for information handling are a regular course of
business.
• Compliance with legal and operational requirements for IM.
• Reporting on IM activities to regulatory bodies as required.

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

Implementing an IM Program has the following benefits:

• Minimizes risk of legal consequences resulting from inappropriate disposal of
information.
• Information is readily available for service provision.
• Minimizes breaches of information.
The Information Lifecycle Includes:
• Collect and create information

• Organize and store information

•Use or share information

• Dispose or archive information

Examples of information that needs to be managed:

• E-mail messages
• Microsoft Word documents, PowerPoint presentations, spreadsheets, etc.
• Physical records
• Boxes of records in offsite storage locations
• Database records

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

LEGISLATION AND INFORMATION MANAGEMENT:

- There are three types of Legislation that managers should be familiar with:
Information Management Legislation

 Mandates the unique programs and services administered by each

department
 Departmental legislation may have IM requirements
Government-Wide Legislation

 Specific to Information Management

 Applies to all departments
 Includes:
 Management of Information Act
 The Rooms Act
Departmental Legislation

 Mandates government-wide processes, including IM

 Applies to all departments
 Examples Include:
 Access to Information and Protection of Privacy Act
 Financial Administration Act
 Public Tender Act
DEPARTMENTAL INFORMATION PROTECTION REQUIREMENTS
 Development of new operational policies, procedures or documentation
must reflect the requirements of the information that needs to be managed
or protected. Things to consider:
• Information Protection Needs
• How long should the information be retained and why?
• How will the information be used?
• Who should have access to this information?
• Is there a form or template that can be used?
• Are there any safeguards or special requirements for security ensuring that the
information is protected?

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

INFORMATION MANAGEMENT AND THE EMPLOYMENT LIFECYCLE

 Managers/directors play an important role in ensuring that employees
follow good Information Management practices, starting from an
employee’s orientation, to the transfer or departure of an employee.

Managers/directors need to ensure that:

• Employees have an understanding of their role in managing and protecting
information.
• Employees have the resources required to comply with IM legislation and policy.
• Appropriate components of the departmental IM program exist within their
program area.
• Activities related to the disposal of information are managed appropriately

IM AND THE EMPLOYMENT CYCLE: ONGOING OPERATIONS

 Managers/directors should ensure that good IM practices are followed as a
regular course of business. Employees should have the information and
tools they need to manage and protect information, such as:

 An understanding that they are individually accountable for the information they
maintain
 Knowledge of their responsibilities
 Time needed to manage e-mail and the filing of paper and electronic records
 An ongoing review of Records Retention and Disposal schedules
 Tools and equipment needed to access and secure information

It is necessary to complete a review of information to which an employee has

access, and to determine how/what information should be transferred to

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

another employee in the following instances:

 When an employee is terminated

 When an employee resigns
 When an employee retires
 When an employee transfer
When implementing an Information Management protocol in your department
that is consistent with the OCIO guidelines around securing information when
employees work away from the office, the following tools are methods to keep
information secure:
• Encrypted Portable Storage Devices
• Government Issued Remote Access Devices (VPN)
• Government Issued Laptops

Performance Tasks
LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING
 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

The following exercises is provided to strengthen your learning it will be posted in edmodo.com

Understanding Directed Assessment

Rubric for Evaluating Assignments (PT 2)

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

Criteria Beginner (0-3) Intermediate (4-7) Skilled (8-10) Weight Score

Prompt Submission  Report is submitted a  Report is submitted  Report is submitted 0. 2

week after the after the schedule on time.
schedule but within the day
Appearance and  Untidy -Numerous  Evident marks of  No marks of
Completeness of marks of erasures erasures erasures
Report  Sheets are not bind,  All sheets are bind  All sheets are bind
crumpled and most together and some together and
parts are missing parts are missing complete 0. 2
 Fonts used was not  Appropriate use of  Appropriate use of
clear fonts fonts
 Most parts are not  Some parts are not  All parts are
complete complete complete, organized
and synchronized

Accuracy of research  Contents gathered are  Most of the contents  Contents gathered 0. 2
contents limited, or are are correct. are all accurate.
imprecise
Presentation skills  Voice modulation is not  Voice modulation is  Well-modulated
and time appropriate somewhat voice
management  Delivery is not clear appropriate  Delivery is very
 Topics are poorly  Delivery is satisfactory
designed and presented satisfactory  Topics are well
 Topics are not  Some topics are not designed
documented and well designed
 Contents are partially
 Contents are well 0. 2
required contents are not documented and
followed documented and topics are all
 There are members not topics are partially presented
able to present or all presented  All members
members presented but  All members presented within the
exceeded time by > 3 presented but time allotted
minutes exceeded time by 1-3
minutes
Discussion of the  Inappropriate use of  Appropriate choice  Use of rich
topic and answer to words, poor grammar of language language, excellent
the questions and ideas are not clearly  Can express ideas grammar, and ideas
expressed  Discussion was well are expressed 0. 2
 Does not point out versed. precisely
discussion well  Discussion was
clear and accurate.

TOTAL /50

Learning Resources

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

 Republic of the Philippines
Laguna State Polytechnic University
ISO 9001:2015 Certified
Province of Laguna
Level I Institutionally Accredited

Codd’s 12 Rules - Tutorialspoint. (n.d.). Retrieved August 20, 2020, from

https://www.tutorialspoint.com/dbms/dbms_codds_rules.htm
DBMS - Data Independence - Tutorialspoint. (n.d.). Retrieved August 18, 2020, from
https://www.tutorialspoint.com/dbms/dbms_data_independence.htm
DBMS - Data Schemas - Tutorialspoint. (n.d.). Retrieved August 18, 2020, from
https://www.tutorialspoint.com/dbms/dbms_data_schemas.htm
ER Model - Basic Concepts - Tutorialspoint. (n.d.). Retrieved August 18, 2020, from
https://www.tutorialspoint.com/dbms/er_model_basic_concepts.htm
Gupta, S. B., & Mittal, A. (2017). Introdution to Database Management System (2nd ed.). University
Science Press. https://doi.org/10.1201/9781315372679-7
Lemahieu, W., Broucke, S. vanden, & Baesens, B. (2018). Principles of Database Management.
Cambridge University Press. https://doi.org/10.16309/j.cnki.issn.1007-1776.2003.03.004
MySQL - Administration - Tutorialspoint. (n.d.). Retrieved August 20, 2020, from
https://www.tutorialspoint.com/MySQL/MySQL-administration.htm
MySQL - Data Types - Tutorialspoint. (n.d.). Retrieved August 20, 2020, from
https://www.tutorialspoint.com/MySQL/MySQL-data-types.htm
Relation Data Model - Tutorialspoint. (n.d.). Retrieved August 25, 2020, from
https://www.tutorialspoint.com/dbms/relational_data_model.htm
Williams, H. E., & Tahaghoghi, S. M. M. (2006). Learning MySQL (A. Oram (Ed.); 1st ed.). O’Reilly
Media.

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING