WEEK ONE

1. I was to introduce to SDD department, taught the meaning of SDD, social

development department
I was taught the unit under SDD department they include information unit,
social welfare unit, Adult Education unit, and community development unit.
I was taught the high achy leadership in the department. The department is
headed by a senior staff on grade level 16 as the director of the department,
while the unit are headed by the deputy director information, social welfare,
Adult education and community development.

WEEK TWO

1. I was introduced to the books of account and document used in the account
officer. These include department vote account (DVA) cash book, other
charge form, duty four (D.T.A) allowance form, and sub-receipt form
I was taught on the function of the document used in the office such as:
i. (D.V.A) department vote account use for recording daily expenditure
of the department throughout the financial year.
ii. Other charge form: use for preparing a payment voucher
iii. Duty tour (D.T.A) form: use for preparing duty tour allowance
iv. Sub-receipt form: use for making payment for more than one person

WEEK THREE

I was taught on the condition to be satisfied before preparing a payment voucher.

These include

i. Request for incurring expenditure must be initiated

 ii. The request must be receipt and approval be given by the council
chairman
iii. There must be a directive by the director of the department who is the
officer in charge of controlling the vote of the department ordering the
account to raise P.V
iv. There must be provision for such expenditure in the current financial year
v. Even where there is provision, there must be funds available to insure
expenditure

WEEK FOUR

I was taught the parts of a payment voucher they including: Admin code, Name of
the department, voucher number, Name of payee, description or purpose of the
payment, date certification by the account amount of expenditure, Economic code,
control by the director of the department.

Admin code: is code of the department

Economic code: is the particular expenditure name of payee: is the name of the
person to whom payment is made

Date of payment: is the date to which payment is made

Certification: is an act of ort by the account certifying that the payment is genuine

WEEK FIVE

I was taught how to prepare a payment voucher. To prepare a payment voucher the
following items be made available:

i. An approval given by the council chairman

ii. A directive by the director of the department to raise the P.V
 iii. A provision in the approval budget of the year
iv. Availability of funds in the code of expenditure even where there is
provision

WEEK 6

Sample of D.T.A form

Application for payment of D.T.A

1. Name: Musa Abubakar

2. Dept.: social development
3. Rank: social welfare officer
4. Grade level 14
5. Rate of D.T.A per day: - N 20,000 x 5days
6. Reading the tour: to attend 2019 festival of art and culture
7. Destination: Kaduna
8. Duration: 5 days
9. Sign
10.Date 13/10/2019