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6 Dayu+Agung+Sawitri Galley Final
6 Dayu+Agung+Sawitri Galley Final
Public Health and Preventive Medicine Archive (PHPMA) 2020, Volume 8, Number 1: 32-40
E-ISSN: 2503-2356
Ida Ayu Agung Dewi Sawitri,1* Pande Putu Januraga,2 Ni Made Sri Nopiyani2
ABSTRACT
Background and purpose: The introduction of an online referral referral system, which include: the closer distance of patients
system aims to improve the quality and costs control of the accessing services, the easier it is to obtain information on services
National Health Insurance (NHI) or Jaminan Kesehatan Nasional. at referral health facilities, and the easier the hospital to promote its
This study aims to determine the impact of the NHI online referral service products, the higher assurance of patients being accepted
system implementation on access and quality of health services in by the referral hospitals, patients with special conditions are better
Gianyar District. accommodated, the easier the administrative procedure, improved
Methods: This is an explorative qualitative study conducted time, cost and working procedure efficiencies, increased punctuality
in Gianyar, Bali, Indonesia. Data was collected through semi- of the services, and guaranteed data security that reduces the risk of
structured in-depth interviews to a total of 26 informants recruited lost or damaged referral documents. On the other hand, the online
purposively. They were including policy makers in the health office referral system has also resulted in negative impacts, some of them
and the NHI implementing organization (BPJS), heads of public were system inconsistencies, information and communication
health centres (puskesmas), private health facilities and referral technology (ICT) constraints, service discontinuity, service injustices
healthcare facilities; and 13 NHI participants. Data collection was and loss of patients’ loyalty.
undertaken from May to August 2019. The interview results were Conclusion: NHI online referral system generally have positive
thematically analysed based on the Health Care Reform Control impacts on access and quality of health services, however, it is
Knobs Framework. necessary to improve several aspects of the online referral system
Results: The study identifies several positive impacts of the online to better accommodate user needs and to optimize service.
1
Sanjiwani General Hospital,
Gianyar District
INTRODUCTION facilities. NHI members who seek health care must
2
Department of Public Health and first come to the first level health care facility. If
Preventive Medicine, Faculty of The implementation of the National Health further health services that cannot be provided by
Medicine, Udayana University Insurance (NHI) or Jaminan Kesehatan Nasional first level health facilities are needed, referral to the
(JKN) is one form of health sector reformations closest higher level of health care facilities should
in Indonesia to achieve universal health coverage.1 be undertaken, except for emergency conditions.4
The NHI, managed by implementing organization
Ineffective referrals system can lead to poor
called as Badan Pelaksana Jaminan Sosial-Kesehatan
health service quality, high non-specialist referral
(BPJS Kesehatan), aims to provide comprehensive
numbers, accumulation of patients in certain
health insurance and ensure that all people have
hospitals and poor coordination between the
access to health services that are of high quality
referring and receiving health care providers. All of
and equitable.2 Successful implementation of
these problems result in disadvantages to patients,
NHI requires quality and cost control strategies. health providers and insurance administering
Optimizing the referral system of NHI is one of the organization.5–7 Also, these problems could become
essential strategies to improve the effectiveness and
*Correspondence to: disincentives for current NHI participants to stay
Ida Ayu Agung Dewi Sawitri; efficiency of health services.3 in the program or for new voluntary users to join
Sanjiwani General Hospital, According to Indonesia Presidential Regulation
the NHI as the perceived benefit was considered an
Gianyar District; Number 82/2018, NHI adopts a tiered referral important factor for participation in the program.8
dr.dayuagung@gmail.com system consisted of three levels of health care
32 Published by DiscoverSys | Public Health and Preventive Medicine Archive 2020; 8(1): 32-40 | doi: 10.15562/phpma.v8i1.235
ORIGINAL ARTICLE
NHI online referral system is a reform that aims referral system on the access and quality of health
to change the health service system to improve services in Gianyar District.
access of NHI participants to quality health
services. The implementation of digital referral METHODS
procedures is expected to have a positive impact on
health services including improving patient access, This was a qualitative exploratory study conducted
reducing patient waiting time, improving timeliness in May to August 2019 in Gianyar, Bali, Indonesia.
of service to patients, establishing good referral Data collection was carried out through semi-
communication, and an accurate and integrated structured in-depth interviews with a total of 26
transfer of health information between health care informants who were selected purposively, to
facilities.6,9–11 gain a comprehensive understanding from the
Despite the positive outcomes intended by NHI perspectives of NHI health service providers,
online referral system, the implementation of this users and policy makers. Health service providers
reform remains controversial. Various news in consisted of informants from public and private
the mass media indicate that there are negative referral health care facilities (RHC) or hospital
responses from some stakeholders, claiming that and primary health care facilities (PHC) namely
its implementation could jeopardize the access public health centres, private clinic, private doctor.
of community to health services, disadvantage The selected health care services who were invited
patients and health facilities that collaborate with to contribute in this study have become a service
BPJS Kesehatan, and disregard for the patient’s right provider in the NHI prior to the online referral
to choose appropriate health services.12–14 implementation and continues to operate serving
NHI members after the enactment of the online
So far, in Indonesia, there has been no study that
referral system. Meanwhile, NHI service users are
systematically investigate into how the changes of
NHI members who have used health services prior
the NHI referral system impacts upon the quality
to the online referral system, have chronic diseases
and access of health services. Exploration of the
so that they were still in need of medical treatment
impact of implementing NHI online referrals on
and access health services after the online referral
the access to and quality of health services from the
system was rolled out in Gianyar District. Policy
perspectives of health service providers, users and
makers consisted of the Head of Gianyar Health
policy makers is necessary to provide insight on the
Office and Head of Klungkung Branch of BPJS
current state of implementation and inform future
Kesehatan that covers NHI management at Gianyar
reform.
District.
To explore health care reform, the Control
Knobs Framework from Robert et al (2004) has All respondents were provided with information
been widely used in the literatures. This framework sheets and presented written consent prior to their
describes five ‘control knobs’ of the health system participation in this study. Interview guide was
that can be adjusted or changed, namely financing, developed by incorporating the aspects of Health
payment, organization, regulation, and behaviour. Reform Control Knobs Framework, particularly the
Changes in the settings of the control knobs will access and quality aspects. This study only focuses
result in changes in the intermediate outcomes on intermediate health system performance,
(efficiency, quality and access), and consequently namely access to and quality of health services
lead to the changes in the long-term outcomes of because NHI online referral was in the early phase
health system (health status, risk protection and of implementation, making it less possible to
public satisfaction).15 measure the long term outcomes in the forms of
Gianyar is one of the districts in Bali Province, health status, patient satisfaction and protection
Indonesia, with a 96.17% NHI coverage of its 508,100 against financial risk. Interviews were conducted
population as per 1 February 2019. NHI health care in the informants’ workplace or their houses. The
providers in the district consisted of 84 primary interviews were audio recorded and lasted for 28
and six referral healthcare facilities.16 Preliminary to 95 minutes. Data obtained from the in-depth
exploration suggests that there are several negative interviews were analyzed by thematic analysis. The
issues emerged after the implementation of online stages of the analysis included coding, reducing
referral system in the district including unequitable data, categorizing to find themes, interpreting,
numbers of visits to hospitals that mainly presenting data and making conclusions or
disadvantaged the public hospital and patients’ verification based on the research conceptual
complaints regarding access to healthcare.17 This framework, Health Reform Control Knobs by
study aims to explore the impacts of NHI online Robert et al.15 The internal validity of the data was
ensured through triangulation of sources, member
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ORIGINAL ARTICLE
34 Public Health and Preventive Medicine Archive 2020; 8(1): 32-40 | doi: 10.53638/phpma.2020.v8.i1.p06
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and consistency in the dimension of access to of health workforces (such as medical specialists,
health services, communication information and pharmacists), service hours and supporting
coordination of complaints management in the facilities. These improvements were made
dimension of health services quality. particularly by the private hospitals to anticipate the
increasing numbers of patient visits and to maintain
Access to Health Services the quality of services.
Access to health services is the ability of service
“We try to improve our quality of services
users (NHI members) to obtain the required health
by recruiting more medical specialists and
services at NHI service providers. Access to health
lengthening the service hours. Furthermore, we
services includes the distance to reach health care
also recruited more personnel in pharmaceutical
facilities, ability to get timely, appropriate and
unit and change the system to improve the response
continuing medical services, ease of administrative
time and patients’ satisfaction.” (I17)
procedures and availability of a comprehensive
health services information. The impact of the
Online referral ensures that patients are
online referral system implementation that was
guaranteed assistance at the referral health facility
immediately conveyed by respondents when first
without rejection due to unavailability of particular
interviewed was to bring access to the closest referral
services. Referrals were addressed precisely so as to
health facilities according to medical conditions
prevent incorrect referrals.
and patient needs. Referral is made by PHC based
on the zoning system. “It guarantees certainty for the patient that they
will be given the most accurate and efficient
They (PHC) asked me to choose the nearest
referral available” (I15)
hospital from my house, and it was X Hospital.
So, I was referred to that hospital.” (I06)
Furthermore, the existence of special conditions
“Yes, because it (hospital) is close to my house, in the online referral system has provided the
takes about 10 minutes to get there, and it has benefits of the continuation of health services for
cardiologist.” (I09) NHI patients with a history of certain diseases,
making it easier and faster to access services in
Furthermore, both NHI members and primary referral health facilities and ensure patient safety.
healthcare providers stated the ease to access Patients with special conditions do not follow the
information related to opening hours of polyclinics, tiered referral provisions, thus preventing the risk
specialist doctor’s practice schedules and facilities of being late in handling patients which can result
owned by referral health facilities as the perceived in worsening of the patient’s condition.
benefits of the online referral system.
“You can go to Sanglah (referral hospital) if there is
“Yes, because it is all online, it makes it easy to a particular condition, for example haemophilia.
find out about hospital hours, opening times, and Also, for oncology services. For mental health
where to access cardiovascular health services, for services there is Bangli [Bangli District Mental
instance.” (I09) Health Hospital], basically anyone with special
health needs can view service access and go
The disclosure of service information contained directly to the hospital indicated, as opposed to
in the Health Facilities Information System (HFIS) presenting at a general facility then being referred
provides benefits for hospitals, especially the private on.” (I19)
hospitals, in promoting their services to patients
“It is critical that this service is available because
and PHC.
we can’t afford to keep patients waiting or
“It is more effective to promote the services with
complicate things.” (I15)
HFIS compared to promote ourselves via social
media or website. Because, when users are in need
Pcare is a service information system application
of health services, they have to go to the primary
that used by public health care service (PHCS) to
health care facilities. In PHCs, they have to access
organize online referrals from PHCS to referral
HFIS, where they can get complete information
health care services (RHCS) in real time based on
about health services provided in our hospitals.”
the HFIS database. With digitalization of referrals,
(I16)
health facilities should make it easier for providers
to process health referrals. However, it was evident
This study also reveals that the online referral that inconsistencies occurred in the online referral
system leads to improvement on the availability system. Having to log in and re-open the system each
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ORIGINAL ARTICLE
time often means that the choice of referral hospital has the effect of reducing the risk of lost, damaged
may change each time the “Pcare” application is or forgotten referrals. By storing reference data
accessed. PHCS had difficulty in securing the access electronically, the management of referral data
of patients to regularly visit RHCS. recording becomes easier and more practical.
“The choice of referral hospital seen in the Pcare “So, if a patient has been there before, he needs
application can change, at one time a particular to be referred. If indeed we need the data, we just
hospital appears, but then the name of the health look at p-care. then we also have the list of patient
facility disappears so that the referral cannot be visits. That’s all” (I21)
made to the intended hospital. Yes, the system
“Recording of patient visit data can help health
open closes independently which can be annoying”
facilities to find out patients, for instance who are
(I23)
using dialysis service, there is a history of data in
the application. when and at which hospital the
Quality of Health Services
patient was checked or treated” (I19)
This study reveals the perceptions of informants
towards the quality of health services during the “ Well, yes of course it is more practical. Don’t
implementation of NHI online referral system need to fuss with paper admin and forms. It is all
that includes the administration procedures, online. Especially for elderly who may be forgetful
patient management, data storage, information and lose things. Now they just need to show up as
communication technology (ICT), continuity of all the information is in the system” (I09)
medical services, and complaint handling system.
In terms of service quality, both health service users Nevertheless, there are still reports of complaints
and providers generally stated that administrative related to technical problems due to disruption of
procedures were now more straightforward. ICT such as application maintenance problems,
Administrative issues in accessing for health server or internet disruptions.
services are reduced. Before the implementation
“Almost every day, some of my colleagues complain
of the online referral system, service users have to
about the Pcare error.” (I23)
bring the copy of referral letter, identity card and
NHI card, to be presented to the administration staff “The error was caused by the disruption of the
during registration. The absence of these documents network at the center (BPJS). So, everyone must
will prevent the NHI participants to access the wait until the network is back to normal.”(I05)
health care services. Since the implementation of
the online referral system, the hard copy of these Furthermore, another drawback of the online
documents is no longer required. With the ease of referral system is that the patient cannot choose
administration procedures, services are become the referral hospital according to their wishes but
faster, queuing time is shorter so that it can save based on the hospital’s competency and class. For
patients and health providers time. Efficiencies example, a patient who has frequently checked into
in services occur in the form of time efficiency, a type C hospital for the necessary years - since
cost efficiency in administering paperwork and applying online referral can no longer visit the
efficiency in the way staff work. hospital because in the Pcare application, the name
of the hospital is not in the referral option although
“Things are easier, not as much as paper-based it is in the same district.
admin.” (I07)
The inability to select previously visited hospital
“It is much easier to register. All you need to do has resulted in service discontinuity due to the
is show your BPJS card, explain that you already zoning and tiered referral system. Some respondents
have a referral online. It saves so much time for stated that they were forced to move to a hospital and
everyone.” (I14) had to go through the same examinations because
the medical record containing their history, results
The ability to track status and record patient of supporting examinations (e.g. laboratory result)
referral activities and the exchange of patient and records of patient progress were inaccessible,
information and data has the effect of reducing since it was stored in previously visited health care
inaccuracies in patient management, reducing facilities.
unnecessary examinations and avoiding
“We had to move even though at the other hospital
inappropriate referral errors. Another advantage
all of our data was saved. If we move, we have to
of the quality aspect of an online referral system is
do it all again. Be evaluated and examined all
that the referral data is recorded in the system so
over again. Running around like that is a bit
the safety of the referral data is guaranteed which
annoying. Especially being old and frail.” (I11)
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facilitated improvement in the quality of health NHI participants to avoid confusion. Moreover,
services to the public.6,20,22,28 Ease of administration improvement in complaint handling system to
also ensures time efficiency. Electronic referrals can provide fast and adequate responses to NHI
shorten the patient’s waiting time when receiving participants and service providers’ complaints, is
services at the RHCS.10,22,23,29 Furthermore, there is essential to improve the quality of online referral
a decrease in the workload of officers, especially due system.30,35,36
to reduced recording and filling time, and assurance One of the limitations of this study is the limited
that the referral reach RCHS without any need to do transferability of the results to the same settings
any confirmatory calls.20–22 In terms of the quality with similar context as Gianyar District since there
of patient’s data recording, the results of the study are some local policies (i.e. zoning system) that
showed an increase in the quality of referral data influence the implementation of online referral
recording. This result is in accordance with several system. In addition, the triangulation of the data
studies which state that referrals using an online was not optimal since the data was only obtained
registration system provide a sense of security to through in-depth interviews of the informants.
patients because they do not need to worry about Further study regarding online referral system
referral letters being scattered, lost or damaged.6,21,23 should employ quantitative and comparative
Despite its aims to bring health services measures to provide objective evidence about the
closer to patients, there are complaints on the system’s impacts on access and quality.
implementation of online referral system due
to inability to choose service provider. Studies CONCLUSION
conducted in Jepara and Sumedang reported
similar highlights that patients were unable to The implementation of the NHI online referral
choose their preferred hospital.7,30 The limitations system has improved the access of NHI patients to
in the selection of RHCS and inconsistencies in the health service and the quality of services provided
Pcare application made it difficult for patients to by health service providers to NHI patients.
access the desired services and were forced to move Nevertheless, some overriding issues remain. These
hospitals. From the perspective of health facilities, include the system inconsistency and capacity of
they complain about the loss of old patients who the ICT, the need to strengthen the health referral
are loyal to the hospital.31 The occurrence of service system including equitable mapping of referrals
discontinuity is contrary to the patient-centred and optimizing quota service arrangements.
principle.26 The existence of a service quota system Stakeholders should increase efforts to disseminate
and restrictions on the choice of patients to have the information to the public and to strengthen
same opportunity in accessing services to referral coordination between the government, health
facilities considered as a form of injustice. Justice facilities and BPJS Kesehatan.
in health implies that ideally everyone should have
the same opportunity to achieve their full health ACKNOWLEDGEMENTS
potential, and that no one is disenfranchised in this The authors thank all respondents who have
process.32 participated in this study.
Improvements to the aspects of consistency,
stability of the online referral system and ICT
AUTHOR CONTRIBUTION
capacity in the NHI program still need to be
done. These constraints can interfere with access IAAD designed the study, conducted data
and quality of service.6,7,33 Quality information collection, analyzed the data, wrote the first draft of
systems must meet aspects of consistency. Web- the manuscript and edited the manuscript. NMSN
sourced data, big data can be said to be of quality and PPJ involved in designing the study, supported
if it meets the elements of data completeness, data analysis, provided feedback and edited the
consistency, accuracy, and timeliness. Consistency manuscript.
can guarantee the quality of the system delivered
does not change over time. The inconsistency of the CONFLICT OF INTEREST
system can cause difficulties for users in obtaining
None declared.
appropriate information or a decline in the quality
of information displayed.34 This study also indicates
that the implementation of the online referral FUNDING
system should be disseminated more intensively The study was self-funded by the researcher.
by BPJS Kesehatan and related stakeholders to
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