Document Automation ROI Calculator

Document Inputs
Number of Documents Per Year 300,000
Average Pages Per Document 5
Number of Pages per Year 300,000
Average Number of Fields Per Document 10

Labor Inputs
Input Fields
Hourly Wage (Including Benefits) $25.00
# of Annual Holidays 10
Working Hours Per Day 8
Percent of Day Working on Document Tasks 75%

Current State Costs

Document Preparation
Number of People Required to Prepare Documents for Processing 1
Hourly Rate $25.00
% of Time Dedicated to Preparing Documents 10%
Total Yearly Cost for Document Preparation $3,750
Cost to Prepare Each Document $0.01

Document Indexing
Number of Employees Indexing Documents 10
Hourly Rate $25.00
% of Time Dedicated to Indexing 80%
Total Cost for Indexing Tasks $300,000
Number of Documents Processed Per Hour 200.0
Number of Documents Processed Per Hour Per Person 20.0
Cost To Index Each Document $1.00

Current Labor Cost

Staff Required for Document Preparation 1
Staff for Document Indexing 10
Total Staff Required to Process Documents 11
Estimated Cost Per Associate $37,500.00
Labor Cost per Document $1.01
Total Labor Cost $303,750
Future State Costs

Document Classification and Separation

Classification & Separation Confidence Result
Above Confidence Threshold Correct
Below Confidence Threshold False Negative
Above Confidence Threshold False Positive
Below Confidence Threshold Incorrect
Number of Docume
Number of Hours Required to Classify
Staff Required for Document Cla

Document Indexing
Field Confidence Result Result
Above Confidence Threshold Correct
Below Confidence Threshold False Negative
Above Confidence Threshold False Positive
Below Confidence Threshold Incorrect
Average Number
Total Number
Number of Fiel
Total Time Required Per Day for
# of Hours Required to Validate
# of Documents Proc
Staff Re

Future Labor Cost

Staff Required to Validate Automated Classification and Separation 1
Staff Required to Validate Automated Extraction Results 2
Total Staff Required to Process All Documents 3
Estimated Cost Per Associate $37,500.00
Labor Cost per Document $0.38
Total Labor Cost $112,500.00
Calculator

3 Year Comparison

Year 1

Current State
Manual Labor Cost $303,750
Additiona Manual Costs $67,500
bor Inputs Total $371,250
Future State
Working Days A Year 250 Labor Cost $112,500
Effective Working Hours / Day 6 Software Cost $75,000
Total Hours Per Year Per Employee 2000 Professional Services $100,000
Working Hours Per Year (Effective) 1500 Support $0
Hardware $0
Total $287,500

Additional Manual Cos

Dowstream Data Correction
% of Documents that Need Correction

Labor Cost 5%
Misplaced Documents
% of Documents Misplaced

Labor Cost 1%
nt Classification and Separation
User Action Secs 100%
None 0 70%
User Presses Enter 2 15%
None 0 1%
User Corrects 10 14%
Number of Documents Requiring Correction 348
Number of Hours Required to Classify and Separate Documents 0.57
Staff Required for Document Classification and Separation 0.09

Document Indexing
User Action Secs 100%
None 0 40%
User Presses Enter 2 40%
None 0 1%
User Corrects 7 19%
Average Number of Fields Per Document 10
Total Number of Fields Extracted Per Day 12,000
Number of Fields Falling Below Threshold 7,080
Total Time Required Per Day for Data Validation (seconds) 25,560
# of Hours Required to Validate Extracted Fields (per Day) 8
# of Documents Processed per Hour per Person 28.20
Staff Required for Field Validation 1.33
 Year 2 Year 3 3 Year Total

$303,750.00 $303,750.00 $911,250.00

$67,500 $67,500 $202,500
$371,250 $371,250 $1,113,750

$112,500 $112,500 $337,500.00

$75,000 $75,000 $225,000
$0.00 $0.00 $100,000
$0.00 $0.00 $0
$0.00 $0.00 $0
$187,500 $187,500 $475,000.00

Additional Manual Costs

% of Documents that Need Correction Cost per Document

5% $2.00 $30,000.00

% of Documents Misplaced Hrs to find Document

1% 0.5 $37,500.00
Total $67,500.00