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Lesson 7 Unit Vii Electronic Spreadsheet 125627
Lesson 7 Unit Vii Electronic Spreadsheet 125627
Lesson 7 Unit Vii Electronic Spreadsheet 125627
BELLO
PRODUCTIVITY TOOLS
Electronic Spreadsheet
MICROSOFT EXCEL
The I-beam - indicates that you may type text in this area.
The fill handle - used for copying formula or extending a data series.
Used to select a whole row/column when positioned on the row number or column
letter.
Appears at the border of the column letters. Drag to widen or narrow the width of a
column.
Appears at the border between the row numbers. Drag to increase or decrease
the height of a row.
FILE TAB
▪ The File tab provides you with
the Backstage that provides
information pertaining to
your document and options
to help setup your window
defaults.
▪ The Backstage also contains
standard commands such as,
Save, Save As, New, Print,
etc.
RIBBON
If the Formula bar is turned on, the cell address of the cell you are in
displays in the Name box which is located on the left side of the
Formula bar. Cell entries display on the right side of the Formula bar.
If you do not see the Formula bar in your window, perform the
following steps:
▪ Choose the View tab.
▪ Click Formula Bar in the Show/Hide group. The Formula bar
appears.
NAME BOX
You can also use the Name box
to go to a specific cell. Just type
the cell you want to go to in the
Name box and then press Enter.
1. Type B10 in the Name box.
2. Press Enter. Excel moves to
cell B10.
SPREADSHEET
1. Go to cell A1.
2. Hold down the Ctrl key. You won't release it until step
9. Holding down the Ctrl key enables you to select
noncontiguous areas of the worksheet.
3. Press the left mouse button.
4. While holding down the left mouse button, use the
mouse to move from cell A1 to C5.
5. Continue to hold down the Ctrl key, but release the
left mouse button.
SELECTING CELLS BY DRAGGING
Alternative Method
▪ If you want to reenter the same text, press the Enter key
and Excel enters the text for you.
▪ If you are entering a different label, continue typing and
the AutoComplete box will go away.
LIMITATIONS OF AUTOCOMPLETE
First Alternative:
1. Drag the right border of the column heading left to
decrease the column width or right to increase the
column width.
2. Drag the bottom border of the row heading up to
decrease the row height or down to increase the row
height.
CHANGING COLUMN WIDTH AND ROW HEIGHT
Second Alternative:
1. Double-click the right border of a column heading or the
bottom border of a row heading to AutoFit the column or row
to the cell contents.
OR
1. Select one or more column or rows.
2. Click the Home tab on the Ribbon.
3. Click the Format button in the Cells group.
4. Click AutoFit Column Width or AutoFit Row Height.
CHANGING COLUMN WIDTH AND ROW HEIGHT
Third Alternative:
1. Select one or more columns or rows.
2. Click the Home tab on the Ribbon, click the Format
button in the Cells group, and then click Column Width
or Row Height.
3. Enter the column width or row height you want, and
then click the OK button.
INSERTING A COLUMN OR ROW
▪ Select the column(s) or row(s) where you want to insert
the new column(s) or row(s); Excel will insert the same
number of columns or rows as you select
▪ In the Cells group on the Home tab, click the Insert button
(or right-click a column or row heading or selected
column and row headings, and then click Insert on the
shortcut menu)
DELETING AND CLEARING A COLUMN OR ROW
CLEARING DELETING
Clearing data from a Deleting data from the
worksheet removes the worksheet removes
data but leaves the both the data and the
blank cells. cells
INSERTING OR DELETING A CELL RANGE
First Alternative:
1. Select a range that matches the range you want
to insert or delete.
2. In the Cells group on the Home tab, click the
Insert button or the Delete button.
INSERTING OR DELETING A CELL RANGE
Second Alternative:
1. Select the range that matches the range you want to insert or
delete.
2. In the Cells group, click the Insert button arrow and then click
the Insert Cells button or click the Delete button arrow and
then click the Delete Cells command (or right-click the
selected range, and then click Insert or Delete on the shortcut
menu)
3. Click the option button for the direction in which you want to
shift the cells, columns, or rows.
4. Click the OK button.
ENTERING A FORMULA
KEYBOARD
ACTION
SHORTCUT
Ctrl + N Start a new blank workbook
Ctrl + O Open an existing workbook
Ctrl + W Close a workbook
Ctrl + S Save a workbook
F12 Save a workbook in a different version or format
Ctrl + P Print a workbook
SHORTCUT KEYS
KEYBOARD
ACTION
SHORTCUT
Ctrl + C Copies an element
Ctrl + V Pastes or Place the copied element
Ctrl + Z Undo
Ctrl + Y Redo
F5 Display the slide in full screen
Esc Exit full screen
Note: Element may refer to a text, a table, a shape, a picture, a diagram, a chart, or the slide itself.
SHORTCUT KEYS
KEYBOARD
ACTION
SHORTCUT
F1 Help
F2 Edit the active cell
F3 Paste a define name in a formula cell
F4 Repeat last command or action
F5 Display the Go To dialog box
Thank You!
REFERENCE: https://support.office.com/