“Summer Project – Functional Study of Chalthan Vibahag Khand

Udyog Sahakari Mandli Ltd”

Submitted to

B. V. Patel Institute of Management, Uka Tarsadia University

In partial fulfilment of the requirement of the award of the degree of

Bachelor of Business Administration (BBA)

Under the Guidance of

(Mr. Zaki Shekh)

(Designation)

Prepared by:

202103100310010, Zishan Khan

202103100310025, Amaan Shaikh

202103100310036, Mohit Salvi

BBA (Semester - V)

Month & Year: May 2023

 Student’s Declaration

I hereby declare that the Summer Project Report titled

“________________________________” is a result of my own work and my indebtedness to
other work publications, references, if any, have been duly acknowledged. If I am found guilty
of copying from any other report or published information and showing it as my original work,
I understand that I shall be liable and punishable by the university, which may include Failing
me in examination or any other punishment that university may deem fit.

Student’s Enrolment No. and Name: - 202103100310010, Zishan Khan

202103100310025, Amaan Shaikh

202103100310036, Mohit Salvi

Signature of Students

Place: “Chalthan Vibahag Khand Udyog Sahakari Mandli Ltd” Date: _________
Structure of organisation: -

Or Ch
コ
1.GENERAL INFORMATION

BRIEF HISTORY
OF

SHREE CHALTHAN VIBHAG

KHAND UDYOG SAHAKARI MANDLI LIMITED
CHALTHAN - 394 305, TAL. PALSANA,
SURAT - GUJARAT

Phone: (02622) 281050/281112/282312

E-mail: chalthansugar@gmail.com

Website: www.chalthansugar.com

[Factory Registration No.SE 8 dated 31.03.1964]

(ISO 9001:2015 & ISO 14001:2015 Certified Company)

 SHREE CHALTHAN VIBHAG KHAND UDYOG
SAHAKARI MANDLI LIMITED
(CO. OPERATIVE SUGAR FACTORY)
CHALTHAN
A BRIEF NOTE ON THE DEVELOPMENT
ACTIVITIES OF OUR
INDUSTRIAL COMPLEX FOR THE YEAR 2019-2020
OUR INDUSTRIAL COMPLEX CONSISTS OF:
5000 TCD SUGAR UNIT
60,000 LTRS. PER DAY INDUSTRIAL ALCOHOL PLANT
30,000 LTRS. ANHYDROUS ETHANOL PLANT (ABSOLUTE ALCOHOL)
PROMOTED SANJIVANI HOSPITAL
130 BEDDED HOSPITALS AT CHALTHAN, TAL. PALSANA, SURAT
PROMOTED PRIMARY & SECONDARY SCHOOL
KALYANJI V MEHTA VIDYALAYA, CHALTHAN, TAL. PALSANA, SURAT
NATIONAL EFFICIENCY AWARD
WINNDER FOR
TWO CONSECUTIVE YEARS FOR POLLUTION CONTROL FOR THE
YEAR 1988 & 89
AND
VASANT DADA PATIL AWARD FOR BEST CO. OPERATIVE SUGAR
FACTORY
(HIGH RECOVERY AREA)
AND
SHRI NIMESH VASHI GOLDEN JUBILEE AWARD
FOR ENVIRONMENT CONSERVATION & POLLUTION CONTROL FOR THE
YEAR
11-12
AND
MAXIMUM EXPORT OF SUGAR - 2ND PRICE FROM NATIONAL
FEDERATION OF
CO-OPERATIVE SUGAR FACTORIES LIMITED, NEW DELHI FOR THE
YEAR 12-13.
AND
WINNER OF "AWARD FOR EXCELLENCE IN IMPROVING
PRODUCTIVITY" FROM
SGCCI, SURAT PRESENTED IN ITS GOLDEN JUBILEE AWARDS
FUNCTION 13-14, ON 16.05.2015.
ESTABLISHED BIO EARTH COMPOSOTING UNIT
ESTABLISHED TISSUE CULTURE LABORATORY
 KETANBHAI CHIMANBHAI PATEL BIPIN CHANDRA PANDEY
CHAIRMAN MANAGING DIRECTOR REGISTERED OFFICE &
WORKS:
AT & POST: CHALTHAN - 394 305
TAL. PALSANA, DIST. SURAT
GUJRAT STATE
Phone No.: 02622 - 281050/281112/282312. Fax No.: 02622 – 281120

SALIENT FEATURES
1. Marching towards the socio-economic and educational development of area of
operation.

2.Up-liftment of Society — Sanjivani Hospital, Chalthan.

3.Village Road Development and Maintenance.

4.Well-equipped Bio-culture and Soil Testing Laboratory.

5.Quality accepted in Export Market.

6.Development efforts continue for new promising sugarcane variety for achieving
high sucrose.

7.Winner of "National Efficiency Award", twice.

8.Winner of Second Prize for Maximum Export of Sugar during the year 2012-2013
from the National Federation of Cooperative Sugar Factories Limited, New Delhi.

9.Marketing "AMI" Retail Sugar— 1 Kg. and 5 Kgs.

10.Introduced "KALYAN COMPOST" a rich manure & Vermi-compost.

11.Set up Anhydrous Ethanol Plant, first of its kind in Gujarat for blending with petrol
with Oil Companies.

12.Winner of "Award for Excellence in Improving Productivity" from SGCCI, Surat

presented in its Golden Jubilee Awards Function 2013-2014, on 16.05.2015.
INCORPORATION'
Shree Chalthan Vibhag Khand Udyog Sahakari Mandli Limited is a Co. operative Sugar
Factory, registered under the Gujarat Co. operative Societies Act, 1961. The most evenly day
of 31st March, 1964 witnessed the emergence of Shree Chalthan Vibhag Khand Udyog
Sahakari Mandli Limited, and the foundation of the sugar factory was made, which has
flourished and has been projecting a bright future for the sugarcane growers and other
agriculturists of the area, today.

MEMBERS:
All members of the Society are farmers cultivating sugarcane. They are supplying cane to our
sugar factory. Total membership is 16497 (19892 Shares), out of which, Harijans 241 and
Adivasis are 12. Surat District consists of 7 talukas and total villages are 189.
SHARE DETAILS AS ON 31.03.2023
Members Nos. Shares Paid up share capital (Rs.in
lacs)
Producers 16,527 19,857 99.26
Non-Producers 1 10 0.05
Cooperatives 9 25 0.15
Total 16,537 19,892

LIST OF SHARE HOLDERS & NO. OF SHARES AS ON 31.03.2023

No. of No. of Shares No. of Members
Shares
1 14 383
14 383
2 1 478 2 956
3 407 1 221
4 139 556
5 73 365
6 30 180
7 14 98
8 4 32
9 1 9
10 5 50
11 1 11
14 1 14
17 1 17
16,537 19,892
LOCATION:
Our Sugar factory is situated at Chalthan village, in South Gujarat region of Gujarat
State, 18 k. mtrs. away from the diamond and silk city of Surat. It is situated on National
Highway No.8, Bombay-Ahmedabad, and the State Highway No.6 Surat-Dhulia, is hardly
at a distance of 1 k.mtr. Surat-Bhusaval Railway line connects with Bombay Ahmedabad
main line is also passing through Chalthan and Chalthan Railway station is just adjacent
to our factory. Our area is under Tapti valley, which is gifted with ample water either
available through canal irrigation or wells. The soil is fertile and the lands are even. The
economical and atmospheric conditions have established the agriculturists to resort
Banana, Cotton, Vegetables, Wheat, Paddy, and Sugarcane plantation on large scales.

BRIEF HISTORY OF OUR UNIT:

Actual crushing started in 1970-71 with 1250 tons per day capacity. The plant is of Backau
Wolf India make, double sulphitation process. In the first year, factory has crushed 11,600
tons of sugarcane and in the season 1973-74 the factory has crushed 2,22,000 tons of
sugarcane with an average crushing of 1,400 tons per day. The factory has undertaken first
expansion programme in 1977-78 from 1250 TCD to 2000 TCD. In the year 1982-83, the
factory has further expanded to 3500 TCD. This plant is Walchandnagar make. From the
season 1988-89 onwards, the factory is further expanded to 5000 TCD and from
20.12.1988 the factory is crushing sugarcane at the rate of 5100 TCD.

Most modern plant equipment’s are installed in our sugar factory. Fibrizer, split carrier,
donally chute, auto cane carrier, auto sulphur burner, continuous centrifugal machine,
vertical continuous crystallizer etc. are some of the same. Over & above, the factory has
installed a 40 tones high pressure boiler for their expansion to 5000 TCD. This boiler is of
Texmaco make and it is the first of its kind installed in Gujarat. The factory has also
installed a high-pressure turbo alternator set, which is also the first unit installed in Gujarat.
The turbine is of APE Belliss India make and alternator is of Jyoti make.

The factory has also installed continuous pan for massecuite boiling with automation,
cooling, and condensing system for constant vacuum on pan and evaporator. Also installed
twin vertical crystallizer for mass cooling.

For air & water environment protection, factory has installed wet scrubber system on all
boilers and diffuser air blowing system, pressure sand filter and pressure carbon filter
system for effluent water treatment.

Factory has installed mill automation system and boiler automation system for better
results. In order to ascertain accurate weight of all materials, factory has installed
computerized load cell base weigh-bridge at all weigh-bridge stations. Normal crushing
days are 200. Expansion programme were done by own funds and in shortest possible time.
The factory has expanded from 1250 TCD to 5000 TCD within a short time of only 10
years. Our authorized share capital of Rs.110 lacs is distributed among 11,105 members
from whom the factory is receiving sugarcane for crushing at the factory. Even though the
factory started production in 1971, within a short time of seven years, we have paid back
the share capital of Rs.39 lacs to the Government and the loan of IFCI and LIC amounting
to Rs.23 lacs. The factory is receiving sugarcane from 183 villages within a radius of 32 k.
mtrs.

AWARDS:

1.Our Society has been awarded the National Efficiency Award for achieving the best results
for the Water & Air Pollution Control measures for two consecutive years, i.e., 1988 and 1989.
The Awards were distributed by the Hon'ble Minister for Co-operation. Looking to the
environmental aspects, we have established and commissioned one Bio-composting Unit, in
which the chemical substitute fertilizer is being produced by using bagasse, press-mud and
spent wash. The compost is being rich manure, we are distributing to the members.

2.We have also received Vasant Dada Patil Award for Best Cooperative Sugar Factory (High
Recovery Area) for the year 2005-06 from M/S. National Federation of Coop. Sugar Factories
Ltd., New Delhi.

3.we have received Shri Nimesh Vashi Golden Jubilee Award for outstanding work in
Environment Conservation & Pollution Control for the year 2008-2009 from the
Southern Gujarat Chamber of Commerce & Industry, Surat.

4.We have received Maximum Export of Sugar — 2nd Price from the National Federation of
Co-operative Sugar Factories Limited, New Delhi for the year 2012-2013.

5.We have received an "Award for Excellence in Improving Productivity" from "The
Southern Gujarat Chamber of Commerce & Industry (SGCCI), Surat presented in its
Golden Jubilee Awards Function 2013-2014, on 16.05.2015.
COMPANY PROFILE: -
1 Registration of the Society No. Sec 8 date. :31st March 1964

2 Industrial License granted on 14th May 1969

3 Area of Operation 188 Villages

4 Sugar Plant Supplier (1) M/s. Buckau wolf India Ltd. Pune.
(2) M/s walchandnager industrials.
Pune.

5 Distillery Plant supplier M/s savelle chem pvt.ltd. Mumbai

M/s PrajIndusries Ltd. Pune

6 Ethanol Plant Supplier M/s PrajIndusries Ltd. Pune

7 Licensed and Installed capacity of sugar plant 5000 tons per day

8 Licensed and Installed distillery plant capacity 30000 litre per day
expanded capacity 60000 litre per day (18.11.1993)
onwards.

9 Licensed and Installed capacity of Ethanol 30000 litre per day

Plant
 LIST OF BOARD OF DIRECTORS
(SINCE 26.06.2015)
Designation
Sr. No Name
1 Shri Ketanbhai Chimanbhai Patel Chairman

2 Shri Gautambhai Bhaichandbhai Patel Vice Chairman

3 Shri Kamleshkumar Dolatrai Naik Director

4 Shri Jitendrasinh Prabhatsinh Kharvasia Director

5 Shri Bharatbhai Ishwarbhai Patel Director

6 Shri Naineshbhai Natvarbhai Patel Director

7 Shri Gunvantbhai Dhirajbhai Desai Director

8 Shri Dilipbhai Lallubhai Patel Director

9 Shri Mitulkumar Shankarbhai Patel Director
10 Shri Nileshbhai Kantibhai Patel Director

11 Shri Arvindbhai Tulsibhai Bhakt Director

12 Shri Maheshbhai Khusalbhai Patel Director
13 Shri Rameshbhai Maganbhai Parmar Director
14 Smt. Lina Maheshchandra Desai Director
15 Smt. Priyaben Vijaybhai Patel Director
16 Shri Hiteshbhai Khusalbhai Patel Director
17 Shri Chhaganbhai Durlabhbhai Patel Director
1.H.R DEPARTMENT

Introduction:

The Human Resources (HR) department is a crucial component of an organization that is

responsible for managing and overseeing various aspects of an organization's workforce. The
HR department's primary goal is to recruit, select, train, develop, and retain the right people
with the necessary skills, experience, and attitude to help the organization achieve its
objectives. The HR department also plays a key role in developing and enforcing policies and
procedures that govern employee behaviour, performance, and benefits. They handle employee
relations, payroll, compensation and benefits, health and safety, employee engagement, and
legal compliance. Additionally, HR professionals provide guidance and support to managers
and employees, ensuring that the organization complies with employment laws and regulations.
They also handle employee grievances, conflicts, and disciplinary actions. Overall, the HR
department is responsible for creating and maintaining a productive, engaged, and motivated
workforce that supports the organization's goals and objectives.

Objective:

1.Recruitment and Staffing: This involves sourcing, selecting, and hiring the right candidates
for job openings. This component includes activities such as job analysis, job descriptions, job
postings, screening resumes, conducting interviews, and making job offers.

2.Training and Development: This component involves identifying and providing training
programs to improve employees' skills, knowledge, and abilities. It also includes providing
opportunities for career development, mentoring, coaching, and performance management.

3.Compensation and Benefits: This component involves designing and managing the
organization's compensation and benefits programs, including salary structures, bonus plans,
health insurance, retirement plans, and other employee benefits.

4.Employee Relations: This component involves maintaining positive relationships between

employees and the organization. It includes handling employee grievances, conflicts, and
disciplinary actions, as well as creating and enforcing policies that govern employee behaviour
and performance.
5.HR Information Systems: This component involves managing and maintaining HR
databases, software, and other systems that support HR processes, such as payroll, time and
attendance, and employee records.

6.Compliance: This component involves ensuring that the organization complies with federal,
state, and local laws and regulations related to employment, such as equal employment
opportunity, labour laws, and workplace safety regulations.

Structure:
Policies:

1.Health and Safety: Due to the physical nature of work in the sugar industry, the HR
department should have comprehensive policies related to workplace safety, including
measures to prevent accidents, provision of personal protective equipment, and regular safety
training for employees.

2.Recruitment and Selection: Policies related to recruitment and selection should be in place to
attract a diverse pool of candidates, provide fair and equal opportunities to all applicants, and
select the most qualified candidates for the job.

3.Compensation and Benefits: The HR department should have a policy that outlines the
compensation and benefits package offered to employees, including wages, bonuses,
retirement plans, health insurance, and other benefits.

4.Training and Development: Policies related to training and development should be in place
to help employees learn new skills, develop their competencies, and advance their careers
within the organization.

5.Employee Relations: Policies related to employee relations should be in place to promote

positive workplace relationships, resolve conflicts between employees, and provide a fair and
equitable grievance procedure.

6.Attendance and Leave: Due to the seasonal nature of the sugar industry, attendance policies
and leave policies need to be in place to manage employee absence during peak production
seasons and ensure the smooth operation of the organization.

7.Compliance: Policies related to legal compliance should be in place to ensure that the
organization is complying with labour laws, health and safety regulations, and other relevant
legislation.
Human Resource Planning (HRP):

The sugar industry is highly labour-intensive, and therefore, effective HRP is essential to ensure
that the organization has the right people with the necessary skills to meet its production goals.

Some key considerations in HRP: -

1.Production targets: The organization's production targets will determine the number of
employees needed, the types of jobs required, and the necessary skill sets.

2.Seasonal fluctuations: Sugar industries are subject to seasonal fluctuations, which can impact
workforce requirements. Effective HRP should consider these fluctuations and plan for the
necessary adjustments in workforce needs.

3.Technological advancements: As the sugar industry becomes more technologically advanced,

the workforce's skill requirements are changing. HRP should consider the impact of technology
on workforce needs and identify the necessary skills and training programs to keep the
workforce up to date.

4.Employee retention: Employee turnover can be high in the sugar industry due to the seasonal
nature of the work and the physically demanding nature of many jobs. HRP should include
strategies for retaining skilled employees and developing career paths to encourage employee
loyalty and job satisfaction.

5.Compliance: HRP should consider legal and regulatory compliance requirements related to
employment, such as labour laws, health and safety regulations, and equal employment
opportunity laws.
Skillset of employees: -

1.Unskilled, Skilled, Highly Skilled

2 Technical, Clerical, Managerial

3. Engineers, Chemist

Recruitment, Selection, Training Development: -

- Necessary in Production, Mechanical and electrical

- On the Job Training

- Training is provided to all level of employees on specific tasks related to jobs and on
various broad aspects.

- In compliance with ISO 9001/14001

- In house trainings of Operation, Maintenance, Instrumentation, Electrical, Finance and

IT throughout the year.

- Employees are continuously guided about industrial safety and safe industrial practise.

- Recruitment and selection are done by heavy advertising in Newspaper (mainly local)
and employee referral.

STAFF (Sugar + Distillery Unit) DETAILS AS ON 31.03.2023

Permanent staff 239
Seasonal staff 441
Trainee staff 9

G. Total 689
Wages, Salary, Compensation, Allowance: -
Welfare Activities: -
We are celebrating the Ganesh Utsav every year with the help of Utsav Mandal and are
also celebrating the Navratri Durga Pooja.

CABLE TV FACILITY:
The factory is provided cable TV facility to the residents of colony. The factory is
providing financial assistance for this facility.

TEMPLE:
The factory has constructed an attractive temple for Lord Shiva, which is functioning
better.

MEDICAL AND HEALTH:

Our factory has promoted SANJIVANI HOSPITAL to solve the problems arising
out of scarcity of medical facilities in rural area. This is an important step towards
attachment on community goals through cooperative efforts. This hospital aims to
provide modern medical facilities to rural poor at normal charges and intends to
implement a comprehensive health programme in rural areas. At present a 130
bedded most modern well-equipped hospital is functioning. This hospital provides
all the basic facilities of hospitalization, emergency, and nursing care in a clean
surrounding. The details of facilities are as under:

O.P.D.
This hospital functions fully equipped O.P.D. both in morning and evening
with full time surgeon, physician, orthopaedic surgeon, and gynaecologist
to provide basic facilities. In addition to this, part time visiting Doctors
provides care in dental, ayurvedic and naturopathy.
Emergency Services

The hospital has well equipped causality and emergency services to cater
for both medical and surgical emergencies around the clock with technical
staff and doctors.
Indoor facilities

The hospital has 130 beds capacity with 50 functioning beds at present. In
addition, it has separate burns unit of two beds and ten bedded naturopathy
department. It has well equipped two operation theatres for all minor and
major operation of various disciplines.

X-Ray
 The hospital is equipped with one X-Ray unit of 300 MA.

Laboratory

Laboratory is well equipped and capable of performing all investigations.

The hospital runs its own chemist shop which is well stocked and provides almost all the drugs
required in the hospital or prescribed to OPD patients.

The Physiotherapy department takes care of rehabilitations of the orthopaedic cases and
functions under the supervision of Ortho Surgeon, all free of charges, and takes care of
preventive and social aspects.

The hospital has recently opened a full-time naturopathy department with both OPD and
Indoor (10 beds). It is equipped with all possible apparatus. From time to time, the hospital
organizes camps at villages to provide free medical or surgical OPD aid to the surrounding
villagers — eye camp.

STAFF WELFARE:
The factory is keen in staff welfare activities. We have provided about 347 residential
accommodations to staff and workers, which are well constructed with enough space and
ventilation arrangements, 24 hours water supply and electricity supply etc.
The factory is also providing contributions for cultural programmes, entertainment
programmes, recreation club, library etc. As part of staff welfare, a Bal Mandir is being
run by the factory management for encouraging primary, secondary, and higher education
activities. For family planning, the management is donating a good amount every year.

The factory is running the Kalyanji Mehta Vidhyalaya at Chalthan and making financial
assistance to the educational institutions to the nearby area.

STAFF SOCIETY:

Shree Khand Udyog Karmachari Sahakari Mandli Limited has been established in the
factory premises. This society advances loans to the needy members of the society at
nominal interest charges. A fair price shop is also being run by this society to provide all
daily consumable items to the workers on credit basis. All employees of the factory are
members of this society. The employees of the factory are also advanced bank loans on the
undertaking of sugar factory for purchasing cycles, mopeds, television, fridge etc. A Co-
operative Bank, Post Office and two ATM Centre's (S.B.I. & Bank of India) etc. are
functioning in the factory premises to facilitate the employees.
Thus, Shree Chalthan Vibhag Khand Udyog Sahakari Mandli Ltd. has not only created
wide economic opportunities for common people, but also activated the lowest state of
community to participate in the development process. We have made a unique effort to
strengthen the weaker section of the society to benefit enough to participate in the
development process by mobilizing large financial resources in favour of them through
cooperative effort and by providing them with infrastructural facilities and scientific
aptitudes.

Bonus paid to employees as on 31.03.2023: -

Year % of Bonus paid Crushing Bonus Paid (Days)

1975-76 09 NIL

1976-77 15 NIL

1977-78 16.66 NIL

1978-79 20 NIL
1979-80 25 12
1980-81 29 23
1981-82 27 56.5
1982-83 20 20
1983-84 20 16
1984-85 20 12
1985-86 20 18
1986-87 20 15
1987-88 20 15
1988-89 20 15
1989-90 20 15
1990-91 20 15
1991-92 20 15
1992-93 25 20
1993-94 20 20
1994-95 20 20
1995-96 20 20
1996-97 20 20
1997-98 20 20
1998-99 20 20
1999-00 20 20
2000-01 20 20
 Shree Chalthan Vibhag Khand
Udyog Sahakari Mandli Limited

SAFETY POLICY

The Management of Shree Chalthan Vibhag Khand Udyog Sahakari Mandli Limited, duly
recognizing its responsibility towards its employees and other personnel working at its sites,
is committed to:

O Ensure regular use of Personal Protective Equipment.

O Promote and maintain safety in the operation and maintenance of all plant and
equipment.

O Provide necessary information, awareness, and training to all employees to carry out their
tasks in a safe and responsive manner.

0 Take all measures to prevent accidents and occupational hazards.

0 Maintain good housekeeping and preventing pollution.

o Ensure that all employees/personnel have a safe place to work and that the
surrounding environment shall not be adversely affected by work activities.

o Comply with all relevant and applicable statutory provisions pertaining to safety.

(B. C. PANDEY)
MANAGING DIRECTOR
1.MARKETING DEPARTMENT

Introduction:

The marketing department is a critical component of any organization, responsible for

identifying, creating, and delivering value to customers. It is the team that drives revenue
growth by promoting products or services and building brand awareness. The marketing
department's primary function is to understand the needs and wants of target customers and
develop strategies to satisfy those needs profitably.

The marketing department is responsible for conducting market research, analysing customer
behaviour, developing marketing plans, executing marketing campaigns, and measuring the
results of those campaigns. The team works closely with other departments such as sales,
product development, and customer service to ensure a cohesive and effective approach to
reaching and serving customers.

The marketing department has evolved significantly over the years, and modern marketing
teams have a diverse set of skills and responsibilities. In addition to traditional advertising and
promotion, modern marketing includes digital marketing, social media marketing, content
marketing, search engine optimization (SEO), email marketing, and more. The department
must stay up-to-date with the latest trends and technologies to remain effective in a rapidly
changing business landscape.

Overall, the marketing department is crucial to the success of any business, helping to connect
products and services with the customers who need and want them.
Objective:

The objectives of the marketing department in the sugar manufacturing industry are similar to
those of the sugar industry as a whole, but with a focus on promoting the company's sugar
products to other businesses in the industry. Some of the key objectives of the marketing
department in the sugar manufacturing industry may include:

Increasing market share: One of the primary objectives of the marketing department is to
increase the company's market share by promoting its sugar products to other businesses in the
industry. This can be achieved through targeted marketing campaigns that highlight the quality,
consistency, and value of the company's products.

Building brand awareness: The marketing department is responsible for building and
maintaining the company's brand image in the minds of its target customers, including other
businesses in the sugar industry. This involves developing a consistent brand message, visual
identity, and communication strategy that resonates with customers and builds trust and loyalty.

Understanding customer needs: The marketing department must conduct market research to
understand the needs and preferences of other businesses in the sugar industry. This information
can be used to develop products that meet customer needs and to create marketing campaigns
that are tailored to specific customer segments.

Developing marketing campaigns: The marketing department is responsible for creating and
executing marketing campaigns that promote the company's sugar products to other businesses
in the industry. This may involve developing advertising, sales promotions, trade shows, and
other tactics that reach and engage the target audience.

Monitoring and measuring performance: The marketing department must track and measure
the effectiveness of its marketing campaigns to determine their impact on sales, brand
awareness, and customer engagement. This information can be used to adjust strategies and
tactics as needed to improve performance and achieve business objectives.
Products:

• Refined-Sugar (L-30, M-30, and S-30)

• Ethanol

• Molasses (By-product)

• Bagasse, Pressmud (By-product)

• Sugar and ethanol are the main product and mostly supplied.
Sugar is sold and supplied in 3 different grades small (S-30), medium (M-30) and large
(L-30)

Brand Logo:
Packaging:
Customer segmentation:

1.Food and beverage manufacturers: This customer segment includes businesses that use sugar
as an ingredient in their products, such as soft drinks, confectionery, baked goods, and dairy
products. These customers often require large quantities of sugar and are looking for high-
quality products that meet their specific needs in terms of sweetness, texture, and consistency.

2.Retailers: This customer segment includes grocery stores, supermarkets, and other retail
outlets that sell sugar products to consumers. These customers are looking for products that are
competitively priced, high quality, and meet the needs and preferences of their target customers.

3.Foodservice providers: This customer segment includes restaurants, cafes, and catering
companies that use sugar in their recipes. These customers may require specialized sugar
products that are tailored to their specific needs in terms of packaging, portion size, and quality.

4.Export markets: This customer segment includes businesses in other countries that import
sugar products from the sugar industry. These customers may have unique needs and
preferences based on cultural, economic, and regulatory factors, and may require products that
meet specific quality and safety standards.

By segmenting the market and developing targeted marketing strategies for each customer
group, companies in the sugar industry can increase their market share, build brand awareness
and loyalty, and ultimately drive sales and profitability.

Chalthan sugar factory is heavy supplier they mostly sell their product to this associations:
1. All Indian Sugar Trade Association (AISTA) and
2. Gujarat State Federation of Co-operative Sugar Ltd.

Above two firms buy Chalthan sugar factory sugars and sell and promote in their own
way.
BY-PRODUCT UTILISATION:

For utilization of bye-product Molasses, Organization has installed a Distillery Unit with
30,000 ltrs. /Day capacity and was expanded to 60,000 ltrs. / Day capacity in 1993. For
production of Anhydrous Ethanol, we have installed a 30,000 ltrs. /Day capacity plant in
2002 with modern Molecular sieve technology. Anhydrous Ethanol is supplied to the Oil
Companies to mix with petrol to promote the fuel — ethanol programme of Government of
India. For distillery effluent treatment, a full fledge composting unit is established and a
compost fertilizer is being sold/distributed amongst our member farmers only.

Khand Udyog By-products

Sr.No. Particulars Percentage%
1 Sugar Proposition 12%
2 By-Products: -

a) Molasses Production 4.5% to 5%

b) Bagasse Production

c) Internal use of Bagasse 26 % to 28%

d) Press Mud 2% to 3%
e) Ash 1.5 to 2.00

COMMODITIES EXPORTED (YEAR-WISE) AS ON 31.03.2023:

Year Sugar Bags (Qtls). Molasses (MT) Alcohol B.L.
1992-93 68,355
1993-94

1994-95
1995-96 10,000 16 99 000

1996-97 1,08,000 5913.010 71,03 000

1997-98 48,06,000
1998-99 50,00,000

1999-00 50,00,000
2000-01 50,00,000

2001-02 82,750
2002-03

2003-04
2004-05
2005-06
 2006-07
2007-08 1,88,860

2008-09 75,000
2009-10

2010-11
2011-12

2012-13 8,130
2013-14

2014-15
2015-16 43,500 5000.000

2016-17
2017-18

2018-19 1,33,050 2000.000

2019-20 1,34,000

2020-21
2021-22 10,39,012

2022-23

Control and reporting system designed for sale team:

Chief
accountant

sugar sales officer

clerk clerk
Distribution Channels and Network:

1.Agencies
2. Brokers
3. Sugar-Supplier
4. Retailer
5. AISTA
6. Gujarat State Federation of Co-operative Sugar Ltd.

Some of the distributors:

(079)25624231
JAGDISH BROKERS Ahmedabad Mo.90990 27036,98240 06211
D K SUGAR AGENCY Ahmedabad
Mo.98240 11676,98795 11676
MAHAVIR SUGAR AGENCY Ahmedabad

Mo.98240 30941,93270 04006

ANKITRAI MUKUNDRAI Ahmedabad
Mo.98242 17757,99241 85846
SHREE NATHJI ENTERPRISE Ahmedabad
Mo.98250 25854,98250 29854
S.K SUPPLIERS Ahmedabad
Mo.98240 29970,93270 03477
TRIO SUGAR AGENCY Ahmedabad
Mo.98251 41661,98985 90008
UMIYA SUGAR AGENCY Ahmedabad
Mo.98250 73380
VARDAN SUGAR AGENCY Ahmedabad
Mo.98240 76935,98240 94084
ASHVIN VASUDEV Ahmedabad
Mo. 98240 11681,93285 11003
J. DINESH AGENCY Ahmedabad
Mo.98240 11689
BALAJI SUGAR AGENCY Ahmedabad
Mo.99250 29128
VISHAL AGENCY Ahmedabad
Mo.98250 09435,93270 03937
H.M. SHAH Baroda
Mo.9898070987,9879570987
YOGI BROTHERS Limdi (02753) 260542

TULSI SUGAR AGENCY Chalthan (02622)281661 ,282305

MAHAVIR SUGAR Chalthan (02622) 282305,281306

1.FINANCE DEPARTMENT

Introduction and Objectives:

The finance department plays a critical role in the sugar industry, managing the financial
operations and ensuring the efficient allocation of resources within sugar manufacturing
companies. The primary objective of the finance department is to maintain financial stability,
optimize profitability, and support strategic decision-making within the organization.

Key Functions of the Finance Department in the Sugar Industry:

1.Financial Planning and Budgeting: The finance department collaborates with other
departments to develop financial plans and budgets that align with the company's strategic
goals. They analyse historical data, market trends, and business forecasts to create realistic
financial targets and allocate resources accordingly.

2.Financial Reporting and Analysis: The finance department prepares financial statements,
including income statements, balance sheets, and cash flow statements, to provide accurate and
timely information about the company's financial performance. They analyse and interpret this
data to identify trends, evaluate profitability, and assess the overall financial health of the
organization.

3.Cost Management: Effective cost management is crucial in the sugar industry, given the
complex production processes and fluctuating market conditions. The finance department is
responsible for monitoring costs, analysing variances, and implementing cost-control
measures. They work closely with operations and procurement teams to optimize expenses
related to raw materials, energy, labour, and other production inputs.

4.Capital Investment and Financing: The finance department assists in evaluating capital
investment opportunities, such as expanding production capacity, acquiring new machinery, or
upgrading infrastructure. They conduct financial feasibility studies, assess risks, and provide
financial projections to support investment decisions. Additionally, the finance department
manages the company's financing activities, including debt management, equity issuance, and
liaising with financial institutions.

5.Risk Management: In the sugar industry, there are various financial risks, including price
volatility of sugar commodities, currency fluctuations, interest rate risks, and credit risks. The
finance department identifies and assesses these risks, develops risk mitigation strategies, and
establishes internal controls to safeguard the company's assets and ensure compliance with
financial regulations.

6.Tax Planning and Compliance: The finance department collaborates with tax professionals to
ensure compliance with tax laws and regulations. They develop tax planning strategies to
minimize the company's tax liabilities while adhering to legal requirements. The finance
department also maintains records, prepares tax returns, and coordinates with tax authorities
during audits.

Overall, the finance department in the sugar industry plays a pivotal role in managing the
financial aspects of the business. By providing accurate financial information, supporting
decision-making processes, and implementing effective financial strategies, the finance
department contributes to the overall success and sustainability of sugar manufacturing
companies.

Structure:
Sources of funds:
Sources of funds is mainly and heavily these two – 1. Banks
2. Member shares

1. Banks
1. Axis Bank, Bardoli,
2. Bank of Baroda, Umbhel,
3. Bank of Baroda, Kadodara,
4. Bank of India, Chalthan,
5. HDFC Bank, Kadodara,
6. State Bank of India, Bardoli,
7. State Bank of India, Kadodara,
8. Surat Dist. Co-op. Bank Ltd., Chalthan,
9. Gujarat State Co-op. Bank Ltd., Ahmedabad

2. Members

All members of the Society are farmers cultivating sugarcane. They are supplying cane to our
sugar factory. Total membership is 16497 (19892 Shares), out of which, Harijans 241 and
Adivasis are 12. Surat District consists of 7 talukas and total villages are 189.

SHARE DETAILS AS ON 31.03.2023

Members Nos. Shares Paid up share capital (Rs.in
lacs)
Producers 16,527 19,857 99.26
Non-Producers 1 10 0.05
Cooperatives 9 25 0.15
Total 16,537 19,892
 LIST OF SHARE HOLDERS & NO. OF SHARES AS ON 31.03.2023
No. of No. of Shares No. of Members
Shares
1 14 383
14 383
2 1 478 2 956
3 407 1 221
4 139 556
5 73 365
6 30 180
7 14 98
8 4 32
9 1 9
10 5 50
11 1 11
14 1 14
17 1 17
16 537 19 892

Loan Arrangement:

Loan is given by factory to the members @ Rs.30, OOO/- per acre for plant and
Rs.25, OOO/- per acre for ratoon. The factory obtain loan from the Surat District
Cooperative Bank Ltd. and distribute same to members by charging 0.5% more
interest than the bank interest. Loan is recovered from the cane price.