Letters

ENGLISH ENHANCERS
[A UNIT OF AMIT AJMANI’S ACADEMY]

D-16/82, SECTOR 7, ROHINI, DELHI
9810476588, 9953371470
FORMAT OF A FORMAL LETTER AND THINGS TO NOTE SPECIFICALLY
Self/Sender’s_______ (All in Initial Letter Capital without any comma

Address___________ or full stop at the ends, internal commas allowed)
__________________ (Address is given in Ques. Otherwise Examination
Hall Delhi OR any Non Specific Address)
(Space)
(Date)______________ (Month to be written in Expanded form
(Space) Date format is MM DD, YY or DD MM YY
Receiver’s Designation (All to be written in Initial Letter Capital
Receiver’s Address__ without any comma or full stop at the ends,
__________________ internal commas are allowed)
(Space)
Subject: ( In Initial Letter Capital except for 1 or 2 words Preposition, articles, etc.)
(Space)
Sir/Madam ( May add Dear/Respected before, No Commas after that)
Paragraph No. 1: Including the Introduction part (Self-introduction as well as the
introduction of the topic for which the letter is being written), or the base formation
part depending on the type of letter.
Paragraph No. 2: Includes all the details depending on the letter type.
Paragraph No. 3: Final paragraph which will sum up the letter. It includes all the
conclusion part, the expectation part, appeal if any or may even include suggestions
depending upon the type of letter given.
(Space)
Thanking you (you with ‘y’ small. No comma after that)
(Space)
Yours truly/sincerely (No (’s) in yours)
(Name) or MNO (Name given in question)
(Designation) (Sports: Sports Incharge, Sports: Sports
Incharge, Books: Librarian, Furniture: Stores)
AMIT AJMANI’S ACADEMY

A NAME TRUSTED FOR ITS ‘QUALITY TEACHING’
ENGLISH ENHANCERS
9810476588, 9953371470
SOME TIPS FOR WRITING ORDER PLACEMENT LETTERS
A- STARTING
 We appreciate your prompt reply by sending us your catalog together
with quotations for the items we intended to buy for our school. As
per the decision taken in the staff meeting, We are pleased to place a
BULK order of the following items while keeping in view your firm's
goodwill in the market.
B- TABLE OF ORDER
S. No. Name of Article/Book Sample No./Author/Brand Quantity
Item
1.
2.
3.
4.
5.
 Minimum 4 maximum 6 S.NO.
 Quantity according to Article type
 Whatever you are writing in this above-mentioned chart should
be written in the initial letter capital.
C- MIDDLE

ENGLISH ENHANCERS
9810476588, 9953371470
We would like YOU to honor the following terms and conditions as per the
discussion we had at the time of accepting the quotations. You would be
giving us a 25% concession on the purchase of the above-mentioned items.
Defective articles would not be accepted and will be returned to you at your
cost. It is needless to say that you will have to bear other expenses involved
in the dispatch and delivery of items. Please send the goods on any weekday
between 8 am and 2 pm with the bill on delivery.
D- ENDING
 This is our first deal with you and we are looking forward to a cordial
relationship in the future by early and timely delivery of items. For
any inquiry from your side, please feel free to contact the
undersigned.

ENGLISH ENHANCERS
9810476588, 9953371470
LETTERS OF ENQUIRY
COURSES
STARTINGS
 With reference to the advertisement of your prestigious institute in the
Hindu, dated __________, I want to seek certain necessary information
regarding the ________________
MIDDLE
I am a student of _____ and I am keenly interested in doing ________
course from your prestigious institute. I will be obliged if you let me have
the following information:
 The timings of the classes. • The strength of the tutorial classes.
 Fees and the mode of payment. • *Is it a certified course or not?
 *Do you help in any kind of job placement after doing the course?
 Kindly enlighten me if boarding and lodging facilities are available, and
if so, what is the approximate expenditure.
 Any other relevant information.

ENGLISH ENHANCERS
9810476588, 9953371470
 I would appreciate it if you could forward me the details of the course. I
am enclosing a demand draft of Rs 300/- for your prospectus along with
this letter.
ENDING
 Kindly furnish the details at the address mentioned above as early as
possible so that I can decide about enrolling myself in the above-
mentioned course.
HOTEL BOOKING (School Level)
STARTINGS
Our school is planning to organize a tour to ____ for our students in the first
week of ___. We would be a group of ___ students along with __ teachers.
You will have to arrange for the comfortable stay of students and teachers.
MIDDLE
We expect reasonably clean and affordable accommodation in a good hotel.
It would be better if you can arrange for dormitories for our students. But
kindly arrange for ___ separate rooms with attached baths for the teachers.
Kindly furnish the following details regarding the charges and facilities
provided by you during our stay.
 The number of rooms and their total charges.
 Arrangement of breakfast, lunch, and dinner and the charges per head.
 Arrangement of ___ air-conditioned luxury buses, tour guide, and the
charges for each bus.
 Any other information or relevant details regarding the tour.

ENGLISH ENHANCERS
9810476588, 9953371470
 Please make sure that all places and sights of tourist importance
especially from the viewpoint of children are properly covered to give
them an enriching experience.
ENDING
 Kindly furnish the above details regarding the tour and oblige. An early
confirmation at your end will help the school authorities finalize the other
necessary arrangements.
 **You are the leading travel agency in the country and our school puts
faith in you for a memorable and a heart whelming journey.
 ***List of tours and Name and the status of the hotels and their facilities.
HILL STATION HOTEL BOOKING (PERSONAL)
STARTINGS
 We are planning to organize a tour to ____ in the first week of ___. My
stay at ______will be for a period of five to seven days. I leave it upon
you to arrange for a comfortable and safe stay.
MIDDLE
 We expect reasonably clean and affordable accommodation in a good
hotel. You will strictly be responsible for booking taxis and other
entrance tickets to various institutions and cultural centers. A guide for
the local tour will be helpful. Pick and drop from the station will be your
responsibility. Places and sights of tourist importance are to be visited.
Details of food and beverages served during the journey and the stay.
Amount to be paid in advance to confirm the booking.
ENDING

ENGLISH ENHANCERS
9810476588, 9953371470
confirmation at your end will help us to finalize the other necessary
arrangements.
 ***Please confirm the booking at the earliest.
ASKING QUOTATIONS FOR ORDER PLACEMENT
STARTINGS
 We wish to buy ____ for our school for the new academic session
beginning w.e.f. 1 April. We are pleased to place a BULK order of the
following items while keeping in view your firm's goodwill in the
market. Kindly send us your quotation for the items specified at the
earliest.
MIDDLE
 Since this will be our first deal with you, we hope to get a reasonable
discount. Kindly furnish us with the mode of payment, your terms and
conditions of supply, delivery time for the goods, and any other relevant
details. Let us know about the amount of advance to be sent for order
placement and about the rest of the payment. Kindly send your catalog
together with a quotation for these items. Your quotations/prices should

ENGLISH ENHANCERS
9810476588, 9953371470
be inclusive of all taxes. There should be no hidden or extra cost to what
you quote. It is needless to say that you have to bear the expenses
involved in the dispatch and delivery of items. Let us know about the
amount of advance to be sent for order placement and about the rest of
the payment.
ENDING
 Let us remind you once again that maximum discounts and suitable terms
of supply will be important considerations before placing the order.
We shall be grateful to you if you send us a detailed catalog of the above-
mentioned items which can be supplied by you along with your terms and
conditions at the earliest.
INTERNATIONAL TOURS AND PACKAGES
 This is with reference to your advertisement in _________ dated

_______ regarding 4 day/5 night tour to Dubai. We are a group of 3
families including 7 adults and 4 children aged between 4 and 9 years.
 Kindly furnish the following details regarding the tour and oblige.
 Places and sights of tourists importance to be visited in _______.
 Any other information regarding the tour.
 the charges and facilities provided by you during our stay.
 The number of rooms and their total charges.
 Arrangement of breakfast, lunch, and dinner and the charges per head.

ENGLISH ENHANCERS
9810476588, 9953371470
 **Airport transfers, Visa charges, Type of visa, Details of airlines, and
class.
 Baggage information, Do’s, and Don’ts to be followed.
 ***Information regarding the package tours provided by your agency.
 ***Name and the status of the hotels and their facilities.
 Your quotations/prices should be inclusive of all taxes. There should be
no hidden or extra cost to what you quote.
 You will strictly be responsible for booking the taxis and other entrance
tickets to various institutions and cultural centers.
confirmation at your end will help the us to make the other necessary
arrangements.


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ENGLISH ENHANCERS

[A UNIT OF AMIT AJMANI’S ACADEMY]

Self/Sender’s_______ (All in Initial Letter Capital without any comma

AMIT AJMANI’S ACADEMY

SOME TIPS FOR WRITING ORDER PLACEMENT LETTERS

AMIT AJMANI’S ACADEMY

AMIT AJMANI’S ACADEMY

AMIT AJMANI’S ACADEMY

HOTEL BOOKING (School Level)

AMIT AJMANI’S ACADEMY

HILL STATION HOTEL BOOKING (PERSONAL)

AMIT AJMANI’S ACADEMY

ASKING QUOTATIONS FOR ORDER PLACEMENT

AMIT AJMANI’S ACADEMY

INTERNATIONAL TOURS AND PACKAGES

 This is with reference to your advertisement in _________ dated

AMIT AJMANI’S ACADEMY

AMIT AJMANI’S ACADEMY

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