JOB DESCRIPTION

Reporting & Compliance Coordinator

Department: Management/Compliance
Incumbent: Hayati
Location: Toka Tindung Project
Direct Manager: Vice GM Operation & KTT
Direct Reports: Reporting & Compliance Officer/Clerk
Last Revision of Job Description: August 2016

It is important that all employees at the Toka Tindung Project have a clear understanding of
the expectations of their duties and responsibilities. This job description outlines the major
responsibilities for this role and is a guide to the employee and their managers as to their
overall responsibilities. The employee recognizes that they may be required to undertake
work that is outside of the specifics of this job description from time to time, as required and
requested to do so for the good operations of the Toka Tindung Project, and they agree to
undertake all reasonable and lawful instructions provided to them.

Mission

Establish and maintain a working, up to date & accurate reporting management system, that
is integrated and supporting the site / production activities, in order for site management to
drive accountability, strategic direction & demonstrate compliance with all applicable
regulatory reporting requitements and standards subcribed to by the company as part of
company operation license.

Manage legal register and update as per require to ensure that all legal register database will
up to date base on update of national rule and regulation.

Core Duties and Success Factors

Duties Success Factors Frequency

 Safety and Environment
Provide motivation and
leadership to employees and
contractors to promote a
professional, vigorous and
safe working environment,
whilst ensuring adherence to
the Company’s HSE and all
regulatory and industrial
standard working practices
and to maintain order and
housekeeping at the highest
level.
No LTI Daily
All hazard reported on timely basis
Ensure that a safe working Routine and
environment is established and continue
maintained where project related
impacts to the environment an
personnel are eliminated and risks
are managed.
Understanding of environmental
 Duties
Legal and Compliance:
Implement, monitor and report on the
application of strategies to address
compliance reporting issues,
maintaining appropriate reporting
mechanisms.
Reporting:
Manage the completion of compliance
reporting requirements – including
routine and ad-hoc regulatory
inspection findings, and routine
corporate reports.
Reporting:
Document Control of all management
correspondence, reports & controlled
documents.
Preparing all reports as require
Success Factors Frequency
and OHS management procedures.
Participation in Management
System Audits.
Maintain the database for the As schedule
register of compliance stakeholders. required
Maintain the database for the
register of applicable legislation and
permits issued to the project.
Maintain the database for the
register of permit compliance
requirements.
Maintain the database for the
register of correspondence with
regulatory authorities regarding
compliance matters.
Create & maintain reporting register, Routine and
consist of reporting schedules, continue
establishing deadlines, monitoring
milestone completion & tracking all
phases of the compliance reporting
lifecycle, providing timely reporting
of issues that impact on reporting
progress, coordinating actions and
resolving conflicts.
Compile and prepare site reports for
review and approval.
Apply and adhere to Document Routine and
Control formats and naming continue
conventions in accordance with
Company policy and Standards
requirements.
Manage of electronic and hard copy
files in accordance with the
Company and Standard Operating
Procedures.
Apply and adhere to standards
protocols for data, record and report
management.
Verify that software technology is in
place to adequately provide
oversight and monitoring in all
required areas.
Ensure compliance with quality
 Duties
Reporting:
Manage communication with the
External Relations Department and
regulatory agencies to maintain
currency of knowledge of compliance
reporting requirements/expectations.
Success Factors Frequency
procedures and systems are
adhered to with a view to
continuous improvement.
Keep informed regarding pending As required
changes, trends, and best practices
and assess the potential impact of
these changes on organizational
processes.

Provide assistance to internal or

external auditors related with
compliance & reporting aspects.

Job Specifications
 Graduated (S-1) or higher qualification in Business Administration, Economic
(Management), Forestry, Agriculture or related field
 Minimum 5 year experience in mining industry or similar business (gold or coal mine),
especially within government reporting position.
Compliance / Permit

Competencies
 Integrity & Ethics : Honesty, fairness, integrity and the highest ethical standards in our
relationships with each other and with our stakeholders
 Interpersonal Sensitivity : Competency Definition: Recognizes, understands, and
empathizes with the feelings and needs of others and responds accordingly.
 Creativity and Innovation : Competency Definition: Generates or facilitates the
generation of new ideas, methods, products, or solutions.
 Collaboration : Competency Definition: Works in partnership with others to accomplish
goals.
 Accountability : Competency Definition: Takes ownership for decisions and results of
work within the scope of one’s role.
 Governance, Risk and Control : Evaluates the appropriateness of the organization’s
frameworks for governance, risk and control; Develops risk oriented culture; Monitors
risk changes; Improves internal controls; Balances with organizational objectives and
capabilities.
 Local Rules & Regulations : Understands and effectively applies the knowledge of
relevant local rules and regulations to provide sound legal advice to company
employees and management.
 Report Delivery : Ensures quality and excellence; Sets performance standards for
reports and the reporting function
 Administration, Records And Data Handling : Comprehends, implements, monitors
document controlling, administrative procedure, reporting and recording technique (flow
of document), and budget allocation to ensure that the document is stored
systematically according to regulation or system applied in the company. (Example:
prepares, reviews, and approves (managerial/superintendent level) catering/cleaning
service/vendor performance monthly report)
SOP
Authorities
 Stop any activity if safety, the environment or qualities are compromised.
 Data base input access to the server in full.

Acknowledgement
By signing below the employee acknowledges that they have received a copy of this job
description and they understand the full range of duties they are expected to perform within this
scope of this position. The employee also understands what outcomes they are required to
deliver on in order to be successful in this role, and commits to using their best efforts to achieve
those success factors to the best of their ability.

Employee Name:

Employee Signature:

Date of Receipt of Job Description: