Page No: 1 of 2

BEST WESTERN INTERNATIONAL ADO INDONESIA

POLICIES - PROCEDURES Index No: HR-03
Issued by: Effective Date August 1, 2012
HUMAN RESOURCES DEPARTMENT
Revision

Subject : EMPLOYEE REQUISITION Supersedes

PURPOSE
The purpose of this policy is to provide a clearly defined employee payroll and
recruitment procedures. And employee staffing levels are establish by the hotel as part of
the annual budgeting process and are approved by the General Manager. Department may
not exceed its total approved staffing guide without the General Manager’s prior
approval.

PROCEDURES

1. When a vacancy arises, complete a Personnel Requisition Form ensuring that it is

approved by the Department Head, Human Resources Manager, Financial
Controller and General Manager.
2. Submit the copy to Human Resources Department.

Human Resources Department

1. It is the responsibility of the Human Resources Department to review employee
requisition, submitted using hotel’s wage plan and staffing guide as basis,
considering anticipated business levels.
2. Once approved, the Human Resources Manager will submit the Personnel
Requisition Form to Financial Controller and General Manager for approval.
Should the Personnel Requisition Form not be approved, it will be returned to the
appropriate Department Head.
3. Once the Personnel Requisition Form approved, Human Resources Department will
initiate the recruitment process. Department Heads are not authorized to recruit
directly.

Financial Controller/General Manager

1. The Financial Controller/General Manager should approve the Personnel
Requisition Form considering hotel’s wage plan and staffing guide. Should the
Personnel Requisition Form not be approved, it should be returned to the Human
Resources Manager with comments for discussion.

Employee Requisition Form

Once the approved Personnel Requisition Form has been received by the Human
Resources Department, the following actions will occur:

Best Western International ADO Indonesia

Human Resources Manual
Updated August 2012
 Page No: 2 of 2
BEST WESTERN INTERNATIONAL ADO INDONESIA
POLICIES - PROCEDURES Index No: HR-03
Issued by: Effective Date August 1, 2012
HUMAN RESOURCES DEPARTMENT
Revision

Subject : EMPLOYEE REQUISITION Supersedes

1. Receipt of the Personnel Requisition Form will be compared to the approved

staffing guide.
2. Filed into cabinet, stored by position and department.
3. The search for suitable candidates will commence.
4. Once a suitable candidate has been hired, the Personnel Requisition Form will be
taken out from cabinet and the new hire personnel data will be filed in the
Personnel Action Form.
5. Personnel Action Form will be routed for approval in following sequence:
a. Department Head
b. Human Resources Manager
c. Financial Controller
d. General Manager
e. Related Employee
6. Personnel Action Form will be distributed accordingly:
a. Human Resources Department (Employee file)
b. Financial Controller (Payroll)
c. Related Employee

******

Best Western International ADO Indonesia

Human Resources Manual
Updated August 2012