SP COMMUNITY MULTI- PURPOSE JD MANUAL (2023)

COOPERATIVE
GR. FLOOR SPCMPC BLDG, RUSTE DRIVE. SAN JD – ADMIN STAFF
JOSE CAWA-CAWA, ZAMBOANGA CITY
CDA Reg No. 9520-09000652 SPCMPC JD - 0016

Job Description Code: JD – 0016

Job Title: Admin Staff (Messenger/Liaison)

General Objectives

An Admin Staff is responsible for safely transporting documents and small packages
from one office to another, even of those offices are in different buildings on opposite sides of
town in which the cooperative has transaction.

Duties and Responsibilities

 Running errands and making deliveries around the office or to external parties of the
cooperative.
 Sorting and delivering incoming mail and collecting and sending outgoing mail.
 Responsible of the cooperative deposits on its depository banks.
 Perform work related errands as requested.
 Fetching, checking, and signing for parcels at their respective collection points.
 Taking special care to load the parcels into your bag or vehicle in a safe manner.
 Devising and choosing the most effective routes.
 Ensuring that both yourself and the recipient sign all relevant documentation upon
delivery.
 Checking to see that you have completed all work allocated for the day.
 Advising your line manager of deliveries that could not be fulfilled.
 Remaining friendly and helpful as you conduct your duties.
 Securely delivers packages, documents, written and verbal messages, and other items to
intended location or recipient in a timely manner.
 Manages incoming mail so that it is opened, sorted, and distributed in a professional
and timely manner.
 Processes outgoing mail.
 Plans the most efficient and expedient delivery route from place to place; organizes
deliveries accordingly.
 Obtains required signatures and/or payments at time of delivery.
 Maintains accurate records related to the receipt and delivery of packages, documents,
messages, and other items, including tracking time of and parties to the delivery.
 Performs or schedules standard maintenance on delivery vehicles.
 May perform office, clerical, and other related duties as assigned.
 Performs other related duties as assigned.

Qualifications

Page 1 of 2
 SP COMMUNITY MULTI- PURPOSE JD MANUAL (2023)
COOPERATIVE
GR. FLOOR SPCMPC BLDG, RUSTE DRIVE. SAN JD – ADMIN STAFF
JOSE CAWA-CAWA, ZAMBOANGA CITY
CDA Reg No. 9520-09000652 SPCMPC JD - 0016

 High school diploma is preferred.

 Previous experience in any delivery position.
 Valid driver's license, if applicable.
 Familiarity with the layout of your general delivery area.
 Excellent verbal communication and interpersonal skills.
 Ability to manage multiple tasks within given time frames.
 Good planning and decision-making abilities.
 Physically agile with the capacity to remain active for extended periods.
 Must be able to perform deliveries in all types of weather.
 Availability to work on weekends and public holidays.

Page 2 of 2