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ARAW Search Guide For Tias Students
ARAW Search Guide For Tias Students
ARAW Search Guide For Tias Students
When writing a paper or thesis, you need to support your argumentation with relevant and trustworthy
sources. But how (and where) do you find these sources?
This search guide provides information on searching effectively in databases, recognizing and evaluating
scholarly publications, finding publications in the University library, incorporating sources into your text,
and referencing your sources correctly.
Table of Contents
Example
Suppose that you have to write a ten page paper. You are interested in the general topic ‘effects
of violent media’. Obviously, you cannot adequately address this broad topic in a short paper. After
careful thought, you decide to narrow your focus on video game violence and its possible impact on
aggression in children aged 13-17.
How does exposure t o violent video games aff ect aggression in teenagers?
M ind M aps
If you have trouble deriving your research question from your general topic, you may consider making a
mind map (i.e. a visual representation of related concepts). Mindmapping can help you quickly identify
and understand the structure of your topic. It is an excellent method to make your pre-existing
knowledge explicit.
Proceed as follows:
▪ take a piece of paper (A4 or larger)
▪ start with the topic in the middle
▪ let it branch off in all directions into various aspects
▪ group the aspects, find relations
▪ use colours, symbols, figures
▪ use as little text as possible (keywords)
Do you want to know more about mind mapping? Go to How to Make a Mind map. You can also use
mindmapping software, which is often freely available on the Internet.
While doing so, start collecting search terms by noting down key concepts and frequently mentioned
author names that you come across.
! As a result of gaining a greater understanding of your subject, your initial research question may evolve
and even change.
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■ Reference works
Specialist dictionaries and subject encyclopedias provide explanations of terminology and the jargon
for a field. Use specialist dictionaries to look up specific subjects, and subject encyclopedias to get
brief overviews of a subject area. Encyclopedias are also very useful for their reference lists.
! The library's reference collection contains - besides hard copy reference works - a growing number
of electronic encyclopedias and dictionaries.
■ Handbooks and introductions
These works provide broad overviews of particular subject areas. Pick out recent titles.
! You can easily track down these works using the library’s search engine Get It! Just type a subject
term (for example,‘business’) and add the word ‘handbook’ or ‘introduction’.
■ Review articles
These are articles in which experts sum up and evaluate the current state of the research on a
particular topic. Review articles can be of great value for identifying key publications. They are
published in review journals (e.g. Journal of Economic Literature and Annual Review of Economics)
and academic journals that also publish research articles.
! One of the strategies to find review articles in databases is to add ‘review’ to a subject search term.
At first sight, the large number of databases listed may seem overwhelming. In determining what
databases are relevant to your topic, you can take a look at the short descriptions given in the database
list. For more extensive information on a particular database (e.g.: type of information, subjects, access,
manuals): click on the information button on the left side of the database name.
Database types
Databases can be characterized in the following ways.
■ Bibliographic databases contain bibliographic information about publications (such as title,
author(s), date of publication, publisher, journal name, volume, issue). Other information, like
abstracts, subject headings and references may also be included. If you find relevant titles in a
bibliographic database, you must locate the materials yourself. See Obtaining publications (p. 21).
■ Full-text / full-data databases provide access to the full text of publications (articles, newspapers,
legislation, case law or books) or data such as company information, multimedia material, or
statistical data.
■ Multi-disciplinary databases cover a range of disciplines.
■ Subject-oriented databases cover one discipline.
■ Local databases exclusively contain information about publications (In print and digital format)
included in the Tilburg University Library collection.
In addition to these database types, there are ‘hybrid’ databases containing a mix of bibliographic and full
text records.
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To get acquainted with the databases ABI/Inform Global, EconLit, ScienceDirect and Web of Science:
take a look at the short introductory tutorials for Economics students, available on the library webpage
Searching for scholarly information in specialized databases (tilburguniversity.edu/instruction).
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Think of:
▪ synonyms and related words
▪ broader (more general) and narrower (more specific) words
▪ spelling variants, e.g. behaviour/behavior
▪ single and plural versions of words
▪ abbreviations and acronyms
▪ translations of search terms
Note that gathering search terms continues throughout the entire search process. While screening title
descriptions, abstracts and publications on your topic, you may come across search terms that better
describe your concepts than the ones you used so far. Add these new search terms to your overview.
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2.3.1 Databases
Search techniques
▪ Combining search terms
▪ Phrase searching
▪ Truncation and wildcards
▪ Field searching
▪ Limiting searches
▪ Using a thesaurus
Keep in mind that search options vary from database to database. Some features mentioned above
may not be available in a particular database. Check the Help section to find out!
The OR operator retrieves items that contain any or all of the search
terms.
OR is used between synonyms to BROADEN a search
children OR kids
The NOT operator retrieves items that contain the first search term
and excludes items that contain the second search term.
NOT is used to NARROW a search by EXCLUDING items
children NOT preschool children
! The operator NOT should be used with some caution. It may exclude relevant documents from your result.
Order of precedence
If you use different boolean operators in one search query, the search is processed according to the
following order of precedence: NOT, then AND, then OR (unless you use parentheses).
Using parentheses allows you to group search terms and influence the order in which a search is
executed. That way you can create more complex search queries.
(video game violence OR computer game violence) AND (aggression OR aggressive behavior) AND
(teenagers OR adolescents)
Phrase searching
Search terms consisting of two or more words (phrases) are usually searched in the exact order in which
they are typed in. In some databases (and most search engines), you are required to use quotation
marks: “video game violence”. If you do not use quotation marks, your search is interpreted as a
Boolean AND search. This will retrieve more and less precise results.
Example
Imagine, you searched for ‘aggressive behavior’. Your results may seem satisfying at first sight. What
you should realize, however, is that you probably missed relevant items containing the terms
‘aggressiveness’, ‘aggression’, and ‘aggressive behaviour’.
To easily find variations of search terms, you can make use of so-called ‘wildcards’: symbols that replace
characters. The wildcard symbol is database specific. It may be an asterisk (*), a question mark (?) or an
exclamation mark (!). For clarity's sake, the asterisk is used as a wildcard symbol in the examples below.
Make sure that your wildcard is in the right place. Otherwise, you will also retrieve irrelevant results:
viol* finds violence and violent, but also violation, viola, violable, violin, etc.
violen* finds violence and violent
! Different symbols may be used for truncating and masking. Read the database help information to find out.
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Field searching
A literature database is composed of records that describe publications. Each record is subdivided into
fields, which in turn describe one aspect of a publication. For example, records in a database might
include an author field, a title field, an abstract field, a subject field and a date field. Which fields are
available and what they are called depends on the database. Usually, two-character abbreviations (field
codes) are assigned to fields, such as AU-Author, SU-Subjects, and TI-Title.
Most databases search all fields by default. An all fields search finds matches for your search terms in
any field of a record. This will return a large result set, which is likely to contain too many irrelevant items.
In a field search you specify which field you want the database to search. You will retrieve fewer but
more relevant results. For example, if you are looking for information on a particular subject, you can
decide to search only the subject field.
Databases often allow you to combine multiple field searches in the advanced search screen:
More and more databases let you apply filters after running
a search query. Look for ‘Narrow Results by’ or ‘Refine
Results by’, usually located on the left or right side of the
screen.
Using a thesaurus
A thesaurus is a list of terms in which subject relations with other terms are indicated. These ‘thesaurus
terms’ (also called ‘descriptors’) are used to describe documents in a database.
Finding terms
A thesaurus search will map the term you enter to the appropriate thesaurus term. In the example below,
a search for ‘video games’ in ABI/Inform Global’s thesaurus points to ‘Computer & video games’.
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Exa mple
Aggression
Use For Aggressiveness A ‘Use For’ term (also called ‘nonpreferred’ term) is a
Aggressive behavior synonym, quasi-synonym or variant that points to the
BT Personality traits appropriate thesaurus term (the ‘preferred’ term).
NT Physical aggression In this example, ‘aggression’ is the preferred term that
Psychological aggression is used for the nonpreferred terms ‘aggressiveness’
Verbal aggression and ‘aggressive behavior’.
RT Antisocial behavior
Behavior problems
Bullying
Dominance
Frustration
Harrassment
Hostitlity
Violence
! Note that the BT/NT relationship is hierarchical. For every BT, there is a corresponding NT in the
thesaurus. For example: ‘physical aggression’ is a NT of ‘agression’; aggression is a BT of ‘physical
aggression’. The RT relationship, however, is not hierarchical; RT terms have a looser conceptual
relationship.
For example, if you search ABI/Inform Global with the thesaurus term ‘computer & video games’, two
‘Use for’ terms you may not have considered (‘mobile games’ and ‘vidgames’) are automatically included
in your search (see the screenshot from ABI/Inform Global on page 10).
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You can follow up on references that appear to be relevant to your topic. From the retrieved items, you
can look up further items, and so on. This widely used search technique is often referred to as ‘snowball
searching’ or ‘snowballing’. It is a simple and adequate method to identify publications on your subject.
However, snowballing has a limitation: it moves your search BACK IN TIME. The literature you find is
older than the publication you started with.
Major databases often allow you to search for citations (e.g. ABI/Inform Global, ScienceDirect and Web
of Science). This search option is usually indicated by a ‘Cited by’ or ‘Times Cited in This Database’ link.
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How is it done? Take a look at Thomson Reuters’ Cited Reference Searching tutorial (6.18 minutes).
Note that Web of Science does not include all important scholarly publications. For example, only a
portion of journals in the social sciences and the arts and humanities is covered. In addition, Web of
Science tracks only the cited references in (selected) journals and conference papers, not those in books
and other publication types. As a result, the cited reference results provided by Web of Science are not
comprehensive.
2.3.3 Interne t
The Internet can be very useful for finding scholarly material, but should be seen as an additional
resource to library databases, and not as a replacement. If you rely entirely on the Internet you will,
without doubt, miss out on important information.
The amount of information available on the Internet is huge. However, the quality of the information
varies enormously. Below you will find some tips to help you search for reliable information..
Subject gatew a ys
Subject gateways (also called information gateways) are catalogues of internet resources. They can help
you locate high quality information on the Internet in a quick and effective way. The resources included
have been specially selected, evaluated and classified by subject specialists. Take a look at:
▪ ACADEMIC INFO
▪ INFOMINE
Search engines
1. Use more than one search engine - not just Google. An extensive overview of search engines is
available at http://www.internettutorials.net/engines.asp. Recommended are:
▪ Google Scholar, Google’s search engine for academic content;
▪ Scirus, a search engine for scientific information that does not index commercial websites.
2. Use the Advanced Search options, offered by major search engines. This will focus your search and
increase the relevance of your results. Features vary depending on the search engine. Scirus, for
instance, lets you limit searches to:
▪ PDF format. Scholarly works are often published in this format. They may not appear in the first
few pages of your search results unless you select this limit.
▪ subject area;
▪ a domain, such as .gov, .edu, .org. You can also eliminate domains, for example: NOT .com in the
field ‘(Part of a) URL’.
3. Use specific, unique terms rather than general ones.
4. Enclose phrases in double quotation marks to look for words immediately next to each other.
For more comprehensive information on using search engines effectively, see Internettutorials: your
basic guide to the Internet, and Internet Detective.
! Are you searching the Internet off campus? Set up a VPN connection. That way you will be able to access
publications the library subscribes to.
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3 Evaluating Information
In this phase, you assess the information found and select publications you want to use.
Open Access
Researchers publish their research findings in scholarly journals, which are traditionally financed from
subscriptions. Because of the high cost, mainly academic libraries can afford to take out subscriptions
to these journals. Students and staff from the associated university then have access. For others,
access to these journals is very expensive.
This traditional method of dessiminating research is changing. The ‘Open Access movement’ aims at
making peer-reviewed articles freely available worldwide. Two basic strategies are used to achieve
open access (OA):
1. Publishing in Open Access journals (that provide free access to articles). OA journals can be found
in the database Directory of Open Access Journals.
2. Self-archiving: making published journal articles available on author home pages or depositing them
in digital OA archives (also called ePrint archives) and institutional repositories. The latter contain
the research output of universities or research institutions.
Types of content stored in ePrint archives and institutional repositories are: peer-reviewed journal
articles, preprints (articles before peer review), postprints (articles after peer review), research
reports, working papers, conference papers, books, book chapters and dissertations.
! Most digital archives/repositories can be searched. Check section 2.3.3 for more information.
Scholarly publication s
Scholarly publications, regardless of publication type, have some basic characteristics.
▪ Written by, and addressed to, experts in a discipline.
▪ Author(s) and author credentials (degrees and positions) are indicated prominently.
▪ Terminology of a particular field of study is used.
▪ Detailed information on the cited sources is provided.
▪ Sober, serious format.
Scholarly journals
Distinguishing characteristics of scholarly journals are:
▪ They contain different types of articles: letters to the editor, book reviews, review articles and research
articles.
! Research articles follow a very specific structure: Abstract, Introduction, Method, Results, Discussion
and References.
▪ Articles are lengthy (5+ pages).
▪ Publishing frequency is typically two or four times a year.
▪ They are often ‘peer reviewed’.
Peer re view
Peer-reviewed (or refereed) journals send submitted articles to independent experts in the field (peers)
for review before deciding to publish them. This review process helps ensure the quality of the
published articles. The referees make critical comments on the text that the author must incorporate
into the article before its publication. Peer-reviewed journals are considered the most significant of the
scholarly journals.
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Some peer-reviewed journals are more authorative than others. To determine the importance of a
journal, you can look up its ‘impact factor’.
JCR produces several tools for evaluating journals. One of these tools is the impact factor: a measure
for the frequency with which the ‘average article’ in a journal has been cited in a particular year. For
2010, the impact factor is calculated as follows:
The impact factor is commonly used to assess journal importance. Journals with higher impact factors
are considered more influential than journals with lower ones.
Note that a journal’s impact factor should be compared only to impact factors of other journals in the
same subject area. For example, the 2010 impact factor of Review of Financial Studies is 4.602. The
journal has the highest ‘journal rank’ or ‘ranking’ in the JCR subject category Business, Finance. The
impact factor of the first-ranked journal in the subject category Physics, Applied, however, is 29.920.
Note that databases often allow you to limit your search to peer-reviewed journals. For instance,
ProQuest offers this feature on the basic search screen.
After performing a search, you can often further refine your search result. See Limiting searches/
Refining results, p. 9.
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Scholarly books
Scholarly books include monographs (about a single subject), textbooks, reference works, dissertations,
and edited books (containing chapters written by several different authors).
■ Books are useful to provide an indepth overview of your topic. Because they are usually lengthy, the
author will probably discuss other things besides your exact topic. Use the table of contents or the
index to quickly determine which parts of the book are relevant for you.
! Use Google Books to view tables of contents and to search for keywords within books.
■ Books tend to be less up-to-date than journal articles. Obviously, it takes time for books to be written,
compiled, edited, published, and printed.
The most current ‘cutting edge’ research on Economics can be found in research reports and working
papers. These preliminary works are often released by researchers to get feedback before submitting to
a scholarly journal. That way, research findings are rapidly disseminated to the academic community.
! Working papers are a key document type in Economics.
Trade publications
Trade journals are aimed at very specific audiences, usually managers or administrators in business,
finance, and industry. Although not scholarly, they should be mentioned here. Most trade publications
are of high quality; some are actually peer reviewed. Trade publications can be very useful for profession
or industry news, market data and product development information.
A well-known trade publication is Business Week.
! Trade publications can be found in ABI/Inform Global.
■ Where is it publishe d?
An important indicator of quality is the reputation of the publisher.
With respect to journal articles
→ Find out if the article was published in a peer-reviewed journal.
→ Find out if the journal has an impact factor.
! Check Finding out if a journal is ISI-listed / has an impact factor / is peer reviewed (p. 17).
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■ Is it influentia l?
As a general rule, high quality works attract a high number of citations.
→ Find out how often the publication has been cited in subsequent publications.
More information on citation searching is provided in section 2.3.2 (p. 12).
With respect to books
Did the book received good reviews?
→ Search for book reviews. Some databases (e.g. Web
of Science and EconLit) allow you to limit your results
to book reviews.
W ebsites
In assessing the quality of websites, use the following criteria:
■ Authority
▪ Does the website have an author?
▪ If there is an author, is he/she knowledgeable and credible? Are his/her qualifications indicated?
▪ Is the author affiliated with a reputable (government) organization or a university?
▪ Can the author be contacted in order to request further information on his or her work?
▪ What else has the author published?
▪ Is the author cited by other authors in the field?
▪ Who, if anyone, sponsors the site? If the sponsor is an organization, is it reputable?
▪ What kind of website is it? Check the domain name extension: is it commercial (.com), educational
(.edu), nonprofit (.org), or governmental (.gov)?
■ Accuracy
▪ Is the information on the site accurate? Is it consistent with similar information in other sources?
▪ Is the information well-written: clear, concise and grammatically correct?
▪ Was the information reviewed by editors or subject experts before it was published?
▪ Are the sources used clearly listed so they can be verified, or does the site include links to the
sources themselves?
▪ Do links lead to high-quality and reliable sites?
▪ Do high-quality and reliable sites link to the site?
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■ Objectivity
▪ Is the purpose of the site clearly stated? Is it to inform, to persuade, or to sell?
▪ Is the content of the site free of bias? Is the information presented in an objective and impartial
manner?
▪ Are opposing points of view presented respectfully?
■ Currency
▪ Is the date the information was first published on the Web clearly indicated?
▪ Is the date of the last revision indicated?
▪ Are the links to other sites working properly?
Naturally, scholarly documents available on the public Internet - such as books, journal articles,
conference papers, research reports, dissertations and working papers - are quite different in scope,
focus, and reliability than most webpages.
If you come across a ‘web document’ that appears to be scholarly, check if the document has the
characteristics of scholarly publications described in section 3.1.1 (p.16). If it does, use the criteria listed
in evaluating scholarly information (p. 18) to assess the value of the document. If it does not, use the
quality criteria for webpages listed above.
As mentioned in Open Access (p. 16), the number of free online scholarly publications - especially peer-
reviewed journal articles - is growing steadily. Copies of articles are available via
▪ ‘Open Access’ digital archives (often organized around disciplines or subjects);
▪ Institutional repositories, containing the research output of universities and research institutions;
▪ Open access journals;
▪ Researcher’s homepages.
! Note that different versions of an article may be in circulation on the Internet. Some digital archives
contain preprints (manuscripts before peer review), as well as postprints (peer-reviewed manuscripts
accepted for publication) and published articles. In case you come across a document which has not
undergone peer review, try to track down a more recent version!
Note that you should not automatically assume that the titles at the top of the result list are the most
relevant. Always check how your search results are sorted: by publication date or by relevance. The
default sort order is usually ‘Most recent first’.
Determine the relevance of an item by looking at the title, abstract, and keywords. This can be hard to do
- especially when an abstract and/or keywords are missing. In fact, it is often impossible to really judge
the relevance of a document until you have actually seen it.
Sometimes, however, only bibliographic information (e.g. title, author, date of publication, journal,
publisher) about a publication is available. For instance when you want to track down a publication found
in a reference list. To find a particular book or article in the library, proceed as follows.
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Books
1. Look up the book in WorldCat Local, the search engine of Tilburg University. Choose ‘Netherlands
Central Catalogue’ in the pulldown menu. If the book is available in the library, you can borrow it (or
reserve it).
2. If the book you need is not available in the Tilburg University library, you can normally get it via
InterLibrary Loan (ILL). In WorldCat, you can place an ILL request.
Journals/ar ticles
To find a specific journal article search WorldCat Local (choose Tilburg University Library in the pulldown
menu). Keep in mind, however, that WorldCat Local does not provide access to all journals available
through the library. If you do not find the aticle you need,
1. Search by journal title in A-Z Journal List Tilburg University, available on the Databases page. If the
journal is available through the library, a link (digital journals) or a location code (print journals) is
displayed. If the journal is available through another provider, search for the article within the journal.
2. If the journal is not available in the library, you can order the article through the Interlibrary Loan
system. Requests can be made in WorldCat.
1. Decide whether or not you can answer your research question with it. If you can, you are finished
searching.
If you cannot (yet), try to:
2. etermine what the gaps in the information are.
For instance, do you need more sources that support a particular argument you want to make? Or do
you need more information on opposing viewpoints?
After identifying the gaps:
3. consider how to find the additional information you need.
You may decide to use other (combinations of) search terms, to search another database, or to
search for citations of a relevant article.
It is also entirely possible that the information points in a new direction you want to explore, which again
may lead to a revision of your research question. This illustrates that the search process rarely takes
place in a linear fashion. At any phase, it may be necessary to go back and repeat previous steps.
Therefore, keep on evaluating throughout the entire search process. That way you won't realize at a later
stage that you are on the wrong track and need to start all over again.
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4 Organizing Information
In this phase, you record and manage your information so that it can be easily found again.
Make a habit of recording bibliographical details of relevant documents immediately. If you leave it until
later, you may have to spend valuable time relocating the document.
Reference managers
You can record bibliographic information about your sources (references) in a Word file, and keep it up-
to date throughout the search process. A helpful tool for managing your references more efficiently is a
so-called reference manager.
As a Tilburg University student, you can use the reference manager Endnote or the Web version
EndNote Web. More information on this reference manager can be found on the Library and IT Services
webpage EndNote.
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By referencing, you
■ give credit to authors for their work;
■ make your text verifiable;
■ allow readers to locate your sources.
Any information that you use in your paper must be referenced, regardless whether it is taken from a
scholarly article or book, college sheets, an entry from an encyclopedia, a unauthored webpage, a
fellow student’s paper or a YouTube video.
The exception to this rule is common knowledge: information that is widely known or easily accessible
in general reference works. Examples of common knowledge are: ‘The First World War started in 1914
and ended in 1918’ and ‘Alcohol consumption causes changes in behavior’.
Quoting
Quoting (or ‘direct quoting’) is reproducing the exact words of an author.
You quote:
■ to indicate that an authoritative author supports your point;
■ when the exact words used by the author are essential to convey meaning, e.g. in case of a
definition or a specific term created by the author;
■ to present a particularly concise, characteric or eloquent passage.
! Use direct quotations sparingly. Otherwise, readers may feel that you do not fully understand the
subject matter.
Paraphrasing
Paraphrasing is rewriting an author’s ideas in your own words. A paraphrase is usually about the same
length as the original passage.
You paraphrase:
■ to present a position or argument to comment on (and you want to maintain the same level of detail
as the original passage);
■ when the exact language of the passage is not significant (and therefore quoting is not required);
! You must fully rephrase the original language and change the original sentence structure. A common
mistake is ‘close paraphrasing’: copying whole sentences and only changing a few words. Note that
specialist terminology does not need to be changed.
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Su mma ri zing
Summarizing is putting the main points of a larger text into your own words. A summary is usually much
shorter than the original text.
You summarize:
■ to support arguments;
■ when a higher level of detail is not required.
A referencing style (or citation style) is a set of rules for documenting sources. Different academic
disciplines use different referencing styles, such as APA, Chicago, OSCOLA, Harvard and Vancouver.
At Tilburg University, APA is a commonly used style.
game violence and direct aggression in adolescents (Wallenius & Punamaki, 2008).
longitudinal study of the roles of sex, age, and parent-child communication. Jourrnal of Applied
For further information: go to the library webpage APA Style. Here you will find links to trustworthy
resources about the APA referencing style, including an APA guide (available in Dutch only). The guide
provides a basic introduction to the APA style and includes examples of 30 common types of references.
When in doubt, consult the Publication Manual of the American Psychological Association (2010). This
official style manual is available in the library.