DOC NO.

: BSPROSOP-08

REV NO.: 00

DEPARTMENT: PRODUCTION PAGE NO.: Page 1 of 2

EFFECTIVITY
TITLE: Incoming Materials Receiving, DATE:
23 Nov 2023
Storage and Control

1. Purpose : To provide a procedure for Receiving of Raw Materials and Packaging Materials

2. Scope : Raw Materials and Packaging Materials

3. Responsibility : It is the responsibility of the Warehouse In Charge, QA and Department Head

to ensure that procedure is followed.

4. Procedure:
4.1 Receiving of raw materials

4.1.1 Materials/leaves delivered from farm must be checked for identity and placed at
the quarantine area.
4.1.2 Materials are inspected by QC analyst and checked if it complies with
specifications.
4.1.3 Once inspected and approved, items are transferred at the washing area for
sorting and washing.

4.2 Receiving of packaging materials

Incoming packaging materials must be checked following relevant purchase
4.2.1
order and the following information:
4.2.1.1. Exact item description
4.2.1.2. Quantity
4.2.2 Each container received should be carefully inspected for any clear defects,
possible tampering and damage. In case of any suspect containers, if necessary,
the entire delivery should be quarantined for further investigation.

4.2.3 Attach “Quarantine” (Yellow) label on outside containers/packs.

4.2.4 Sampling must be carried out by QC.

4.3 Storage and Control

4.3.1 All information on materials received must be documented in Material Stock Card.

4.3.2 Periodic stock reconciliation/inventory should be performed monthly by comparing

the actual and recorded stocks.
4.3.3 All significant stock discrepancies should be investigated as a check against mix-up
and/or incorrect issuance.
4.3.4 Consume materials from previously opened containers before opening a new
container. Always follow a First Expiry First Out (FEFO)policy on issuance.
PREPARED BY: NOTED BY: APPROVED BY

Mr. Colin Nathaniel Velasco Ms. Elinor Roquel Mr. Patrick Roquel
QC/QA Administrative and HR Manager General Manager
 DOC NO.: BSPROSOP-08

REV NO.: 00

DEPARTMENT: PRODUCTION PAGE NO.: Page 2 of 2

EFFECTIVITY
TITLE: Incoming Materials Receiving, DATE:
23 Nov 2023
Storage and Control

4.3.5 Rejected, defective materials should be stored separately from other

materials. They must be stored at the “Reject” area, while awaiting their disposal
either by destruction or return to supplier.
4.3.6 All materials must be placed at their designated location, off the floor, at least 2 feet
away from the wall, item label and status tag visible
4.3.7 Do not keep similar items on the same pallet to avoid mix-ups and errors, partition
must be placed in between the 2 items in cases of storage limitations.
4.3.8 Loose printed packaging materials like labels, and boxes must be wrapped with
plastic or kraft paper to prevent mix-up, and identified with material identification
no.
4.3.9 Storage areas must be secured at all times.

PREPARED BY: NOTED BY: APPROVED BY

Mr. Colin Nathaniel Velasco Ms. Elinor Roquel Mr. Patrick Roquel
QC/QA Administrative and HR Manager General Manager