Quality Assurance of Materials - Approval of

Tata Projects Limited Source

L3 E

OBJECTIVE:

To ensure the Quality of Materials sourced locally at site (Fine & Course Aggregate, Ballast and Blanket
Material etc.,) at the Source and conforming to the requirements as per customer specifications / relevant
standards as a pre-purchase activity.

SCOPE:

Applicable to all project sites.

PROCESS OWNERSHIP:

Head QSS-Quality

REPORTING & MEASURES

Who will Review

What will be measured Description of Measure How Often?
measure Forum

% of inspections attended Material Inspections SBU Quality

within stipulated time (as per attended for source Lead Monthly DRM
Internal norms) approval QSS-Quality

% of inspections attended by Material Inspections SBU Quality

Customer within stipulated time attended by Customer for Lead Monthly DRM
(as per Contract) source approval QSS-Quality

SBU Quality
RFICs rejected by
% of RFICs rejected Lead Monthly DRM
Customer
QSS-Quality

Efficiency Measure Effectiveness Measure

Process No: 08.03.04/R1 Ver date: 24.11.21 Page no.: 1 of 4

Format No. 02.01.01 F-05 R2

Tata Projects Limited Quality Assurance of Materials - Approval of Source

PROCESS FLOWCHART & ACTIVITY: (L3 Level)

Flow Chart Activity Owner

Start
Cust Specs,
relevant Receipt of Request for Inspection & Clearance SCM/ Projects /
Codes / Receipt of RFIC
Standards (RFIC) from SCM / Projects / Vendor / Vendor/
Manufacturer by FQE Manufacturer

B
Customer
Approved List
FQE shall check the availability of Customer
D and source approved list including the Name of the proposed FQE
NO Name is source
available?

Yes

NO Customer FQE shall check whether Joint inspection along

FQE
C inspection with Customer is required or not
required

Yes

Coordinate for FQE shall coordinate with Customer and

Customer's Visit FQE
organize customer's visit.

FQE shall coordinate with Projects for inspection

documents and visit Vendor / Manufacturer place
C Conduct Inspection for Joint inspection with Customer. If Customer FQE
inspection is not required, carry out physical
inspection

Reject
Inform SCM /
Inspection
On completion of physical inspection, FQE shall
Projects with generate Inspection Report (IR) with conclusion FQE
Reasons
Result
(Accepted / Rejected).

IR Accept

FQE shall coordinate for collection of samples

Arrange for testing and arrange for testing at Internal / Third Party FQE
Labs

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Format No. 02.01.01 F-05 R2

Tata Projects Limited Quality Assurance of Materials - Approval of Source

PROCESS FLOWCHART & ACTIVITY :

Flow Chart Activity Owner

Inform SCM / Reject

On completion of the testing, FQE shall generate
Projects with Test Result
Reasons Inspection Report (IR) with conclusion (Accepted FQE
/ Rejected).

Accept
IR

FQE shall forward the IR along with closed RFIC

Forward the IR along to SCM / Projects for enabling procurement of the
with closed RFIC to FQE
SCM / Projects material and updating the master list of approved
sources.

End

FQE shall Obtain provisional approval for

Obtain provisional approval carrying out inspection of proposed new source FQE
for carrying out inspection
of proposed new source

FQE shall coordinate with Customer for Joint

Cancel inspection inspection if the acceptance is received. In
Client's
call and inform No
acceptance case of rejection FQE shall communicate to SCM FQE
SCM / Project to
for Joint / Projects for cancelling the inspection call and
raise fresh
inspection call
Inspection identify alternate source

Yes

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Format No. 02.01.01 F-05 R2

 Tata Projects Limited Quality Assurance of Materials - Approval of Source

CRITERIA / GUIDELINES / CHECKLIST USED IN THIS PROCESS:

Customer Specifications
Relevant Codes / Standards

FORMATS / REPORTS MAINTAINED:

Format No.08-03-05-FMT-G-QAC-QC-004-R00 - REQUEST FOR INSPECTION & CLERANCE (RFIC)

Note: Any revision / addition in the formats shall be updated and communicated promptly

SIPOC Table:

Supplier EPM
Supplier Input Output Customer Customer EPM
Process No.
(S) (I) (O) (C) Process No.
(P)
Vendor/
End Customer /
Manufacturer / RFIC 08.03.04 RFIC & IR 14.02.02/ 09.01
Projects
Projects / SCM

Process No: 08.03.04/R1 Ver date: 24.11.21 Page no.: 4 of 4

Format No. 02.01.01 F-05 R2