Republic of the Philippines

DEPARTMENT OF EDUCATION
Caraga Administrative Region - XIII
DIVISION OF AGUSAN DEL SUR
Gov. D.O. Plaza, Government Center, Patin-ay, Prosperidad, Agusan del Sur
INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW FORM [IPCRF]
Name: Name of the Rater:
Position: Administrative Officer II Position of the Rater:
Division: DIVISION OF AGUSAN DEL SUR Date of Review:
Rating Period: JUNE- AUGUST 2023
School :

TO BE FILLED DURING PLANNING TO BE FILLED DU

ACTUAL ACTUAL RE
PERFORMANCE INDICATORS RESULT
S Q E
WEIGHT
MFO KRAs OBJECTIVES TIME LINE QET
PER KRA
Outstanding Very Satisfactory Satisfactory Unsatisfactory Poor

5 4 3 2 1
1. RECRUITMENT & SELECTION
Provide human resources management support in
the following HR-related functions:
a. recruitment and selection of applicants in the
school assigned Always provided support Usually provided support Normally provided Often provided support in Sometimes provided
in the following HR- in the following HR- support in the following the following HR-related support in the following
b. promotion and deployment of personnel in the related functions under the related functions under the HR-related functions functions under the HR-related functions under
SEPT-JUNE 20% Efficiency 5 5
recruitment & selection recruitment & selection under the recruitment & recruitment & selection the recruitment & selection
assigned school by checking and validating the
within the cluster schools within the cluster schools selection within the within the cluster schools within the cluster schools
completeness and authenticity of documents to be assigned. assigned. cluster schools assigned. assigned. assigned.
submitted to the HRMO for preparation/issuance of
appointment
c. Prepare ERF of qualified teachers and submit to
SDO for processing
2. PERSONNEL RECORDS
B P
a. Update regularly 201 files and maintain database
A E of personal information of school personnel
S
R b. Act/assist the designated Agency Authorized
I Officer (AAO) in the field in terms of
S verifying/approving GSIS loans and agency
C
remittance advice (ARA) as may be delegated
O
c. Assist in the daily time record (DTR) of school
E N personnel and submit monthly report of service 100% completely and 85% completely and 75% completely and 50% completely and
65% completely and
(Form 7) accurately performed and accurately performed and accurately performed and accurately performed and
accurately performed and
D applied with 0 or no applied with 1 - 3 times applied with 4 - 6 times applied with more than 10
N SEPT-JUNE 15% QET record of delay within the delayed within the cluster delayed within the cluster
applied with 7- 9 times
times delayed within the 5 5
d. Monitor and record attendance/absence of school delayed within the cluster
U personnel and report to school head issues and cluster schools assigned as schools assigned as schools assigned as cluster schools assigned as
schools assigned as evident
E evident to the MOVs evident to the MOVs evident to the MOVs evident to the MOVs
concerns related thereto submitted. submitted. submitted.
to the MOVs submitted.
submitted.
C
L e. Acts on application for leaves of school
A personnel and facilitate recommendation by the
T school head and approval by the SDS

A f. Update vacation service/leave credits of school

I
personnel and regularly communicate to all
O D concerned

N g. Maintain the confidentiality of personal

M information of school personnel to which he/she has
legal access.
I
S 3. COMPENSATION & BENEFITS
N
E
Always provided support Sometimes provided
I A
O D
N TO BE FILLED DURING PLANNING TO BE FILLED DU
M
ACTUAL ACTUAL RE
PERFORMANCE INDICATORS RESULT
I
S S Q E
WEIGHT
MFO KRAs OBJECTIVES TIME LINE QET
N a. Compute and submit to SDO applicable personnel PER KRA
E
benefits for processing, funding, and release (e.g.
I Always provided support Sometimes provided
R maternity benefits, step increment, salary in the following HR-
Usually provided support Normally provided Often provided support in
support in the following
differentials, overtime pay, proportional vacation in the following HR- support in the following the following HR-related
related functions under the HR-related functions under
V S pay, etc) related functions under the HR-related functions functions under the
compensation & benefits the compensation &
compensation & benefits under the compensation & compensation & benefits
SEPT-JUNE 15% QET within the cluster schools benefits within the cluster 5 5
I within the cluster schools benefits within the cluster within the cluster schools
T b. Monitor and prepare notices for step increments assigned with schools assigned with
assigned with schools assigned with assigned with
and adjustments of school personnel and submit to completeness, accuracy completeness, accuracy and
C completeness, accuracy completeness, accuracy completeness, accuracy
HRMO for checking and verification and 0 or no records of more than 10 times
R delay.
and 1 - 3 times delayed. and 4 - 6 times delayed. and 7 - 9 times delayed.
delayed.
E
A c. Process retirement/separation benefits of school
S personnel for indorsement by the school head to the
T SDO
4. OTHER HR-RELATED FUNCTIONS
- I a. Update school personnel of the latest HR-related
policies
O b. Develop and present to the school head/HRMO
A innovative strategies in improving HR practice in
N the school
d
c. Assist the school head in performance
m Normally provided Often provided support in Sometimes provided
management, rewards and recognition, and learning Always provided support Usually provided support
support in the following the following HR-related support in the following
i development policies and practices implementation in the following othe HR- in the following other HR-
other HR-related functions functions under the HR-related functions under
in the school SEPT-JUNE 15% Efficiency related functions within related functions within 5 5
under the recruitment & recruitment & selection the recruitment & selection
n the cluster schools the cluster schools
selection within the within the cluster schools within the cluster schools
d. Prepare and submit HR-related reports to school assigned. assigned.
cluster schools assigned. assigned. assigned.
i head/HRMO
s e. Coordinate regularly with the HRMO in the
implementation of HR policies and guidelines
t
f. Facilitate submission and approval by the SDS of
r Permit to Study/Practice of Profession, Authority to
a
Travel, and other school requests for school
personnel.
t a. Facilitate procurement of supplies, materials,
i
equipment, etc of the school based on approved
SIP/AIP or as directed by the school head.
v
b. Ensure that supplies, materials, equipment, 100% completely and 85% completely and 75% completely and 50% completely and
textbooks, and other learning resource materials are 65% completely and
e accurately performed and accurately performed and accurately performed and accurately performed and
accurately performed and
PROPERTY stored properly in a secured facility. applied with 0 or no applied with 1 - 3 times applied with 4 - 6 times
applied with 7- 9 times
applied with more than 10
SEPT-JUNE 15% QET record of delay within the delayed within the cluster delayed within the cluster times delayed within the 5 5
CUSTODIANSHIP delayed within the cluster
c. Keep an updated inventory of all supplies, cluster schools assigned as schools assigned as schools assigned as cluster schools assigned as
schools assigned as evident
O materials, equipment, textbooks, and other learning evident to the MOVs evident to the MOVs evident to the MOVs
to the MOVs submitted.
evident to the MOVs
resource materials. submitted. submitted. submitted. submitted.
f
d. Issue supplies, materials, equipment, textbooks,
f and other learning resource materials to requesting
teaching and non-teaching personnel of the school.
i
a. Assist the school head in the preparation of
c School Form 7 (SF 7)/loading of teachers.
e b. Assist the school planning team in the 100% completely and 85% completely and 75% completely and 50% completely and
preparation of SIP/AIP. 65% completely and
accurately performed and accurately performed and accurately performed and accurately performed and
r accurately performed and
GENERAL applied with 0 or no applied with 1 - 3 times applied with 4 - 6 times applied with more than 10
ADMINISTRATIVE c. Provide general administrative support to school SEPT-JUNE 10% record of delay within the delayed within the cluster delayed within the cluster
applied with 7- 9 times
times delayed within the 5 5
head and teachers like reproduction of learning delayed within the cluster
SUPPORT cluster schools assigned as schools assigned as schools assigned as cluster schools assigned as
schools assigned as evident
materials, encoding of reports, preparation of evident to the MOVs evident to the MOVs evident to the MOVs
to the MOVs submitted.
evident to the MOVs
documents, etc. submitted. submitted. submitted. submitted.
I

I Perform other functions as may be assigned by the

School Head.
a. Assist the School Head on the preparation of the
following documents such as but not limited to:
• Cash disbursement register
100% completely and 85% completely and 75% completely and 50% completely and
65% completely and
accurately performed and accurately performed and accurately performed and accurately performed and
accurately performed and
applied with 0 or no applied with 1 - 3 times applied with 4 - 6 times applied with more than 10
I

I
TO BE FILLED DURING PLANNING TO BE FILLED DU
ACTUAL ACTUAL RE
PERFORMANCE INDICATORS RESULT
S Q E
WEIGHT
MFO KRAs OBJECTIVES
• Authority to debit/credit account TIME LINE QET
PER KRA 100% completely and 85% completely and 75% completely and 50% completely and
65% completely and
• Liquidation reports including supporting accurately performed and accurately performed and accurately performed and
accurately performed and
accurately performed and
documents applied with 0 or no applied with 1 - 3 times applied with 4 - 6 times applied with more than 10
FINANCIAL applied with 7- 9 times
SEPT-JUNE 10% Efficiency record of delay within the delayed within the cluster delayed within the cluster times delayed within the 5 5
MANAGEMENT b. Facilitate submission of all financial documents delayed within the cluster
cluster schools assigned as schools assigned as schools assigned as cluster schools assigned as
schools assigned as evident
to the SDO and/or bank, if necessary. evident to the MOVs evident to the MOVs evident to the MOVs
to the MOVs submitted.
evident to the MOVs
submitted. submitted. submitted. submitted.
c. Provide assistance to other financial-related task
of the School Head.
Perform other functions as may be assigned by the
School Head.
OVERALL RATING FOR ACCOMPLISHMENTS 100%
ADJECTIVAL RATING

SCHOOL HEAD DANDY V. A

RATER RATEE / Administrative Officer II APPROVING AUTHORITY/ Adminis
 Annex F
the Philippines
OF EDUCATION
rative Region - XIII
GUSAN DEL SUR
, Patin-ay, Prosperidad, Agusan del Sur
MITMENT AND REVIEW FORM [IPCRF]

TO BE FILLED DURING EVALUATION

ACTUAL RESULTS
SCORE
T AVE.

5 5.00 1.00

5 5.00 0.75
TO BE FILLED DURING EVALUATION

ACTUAL RESULTS
SCORE
T AVE.

5 5.00 0.75

5 5.00 0.75

5 5.00 0.75

5 5.00 0.50
 TO BE FILLED DURING EVALUATION

ACTUAL RESULTS
SCORE
T AVE.

5 5.00 0.50

5.00

DANDY V. ANINO
APPROVING AUTHORITY/ Administrative Officer V
 Annex F

Republic of the Philippines

DEPARTMENT OF EDUCATION
Caraga Administrative Region - XIII
DIVISION OF AGUSAN DEL SUR
Gov. D.O. Plaza, Government Center, Patin-ay, Prosperidad, Agusan del Sur

INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW FORM [IPCRF]

Name: KEVIN B. CASTAÑAS Name of the Rater: KRISHNA PREM M. MADELO-PATOSA, CPA
Position: Administrative Assistant III Position of the Rater: ACCOUNTANT III
Division: Department of Education/DIVISION OF AGUSAN DEL SUR Date of Review:
Rating Period: January to December 2017

TO BE FILLED DURING PLANNING TO BE FILLED DURING EVALUATION

ACTUAL RESULTS
MFO KRAs OBJECTIVES TIME LINE WEIGHT PER KRA PERFORMANCE INDICATOR ACTUAL RESULTS SCORE
Q E T AVE.
BASIC 1. Ensures all transaction and/or expenditures Recording of Fifteen [15] [transactions] to Evaluated, Validated and Recorded
EDUCATION had been recorded accordingly to the individual school subsidiary ledger cards, monitor the Fifteen [15] financial transactions
SERVICES - individual school subsidiary ledger of and update the status of cash advances, and post to it's individual school subsidiary
Administrative elementary schools. the prepared Liquidation Reports to the Cash ledger card
Assistant- III ACCOUNTING AND JANUARY - Disbursement Journal [CDJ]
15% 5 5 5 5.00 0.75
RECORDING DECEMBER

2. Ensures that Liquidation Reports and other
financial records of every Elementary,
Secondary School [non-implementing] and
other Special Projects [PAPS] are properly
prepared, reviewed, evaluated and submitted to
FINANCIAL Division Accounting office on time.
REPORTING
Reviewing, analyzing and evaluating the Transmitted the validated Ninety Four
documents of the Fifteen [15] transactions against [94] Liquidation Report to the
the individual object of expenditures reflected in Accounting Section of Division Office
the National Expenditures Program [NEP]; on the prescribed and agreed date of
Ensuring the accuracy of the fifteen [15] submission
JANUARY - documents submitted for liquidation in conformity
40% 4 4 3 3.67 1.47
DECEMBER with the Approved WFP/APP

3. Monitors and Evaluates the status of FUND
RELEASES to every elementary schools,
secondary non-IUs, and Special Projects
[PAPS] within the district assigned in
accordance with the approved General
FUND Appropriation Act [GAA]
MANAGEMENT
Monitoring and evaluating the FUND RELEASES Submitted the Fifty Five [55] cash
and the monthly STATUS of ALL school fund advances of School MOOE and
allocation for fifteen [15] elementary schools, Two Twenty Three [21] SBFP in the
[2] Secondary non-Ius schools, and Eleven [11] Division Office based on the nature
special projects within the district in accordance to and breakdown of releases.
JANUARY - the approved GAA
20% 5 4 4 4.33 0.87
DECEMBER

4. Checks, Evaluates and recommends proper
treatment, correct supporting documents of all
transactions per breakdown or nature of
expenses for all elementary schools, secondary
non-IUS schools and special projects in
FUND conformity with the COA rules and regulations
MANAGEMENT and DepED policies
Checking, Evaluating and recommending proper
procedures in terms of supporting documents
attached, nature of the transactions involved in
conformity with the COA auditing rules and
regulations, and DepED policies issued.
JANUARY -
15%
DECEMBER
Submitted the monthly reports of all
elementary and secondary schools at
the Division Office, and other related
agencies requiring submission of all
financial reports on time
5 5 5 5.00 0.75
 TO BE FILLED
4. Checks, Evaluates and recommends proper DURING PLANNING Checking, Evaluating and recommending proper Submitted the monthly reports of all TO BE FILLED DURING EVALUATION
treatment, correct supporting documents of all procedures in terms of supporting documents elementary and secondary schools at
transactions perOBJECTIVES
breakdown or nature of attached, nature of the transactions involved in the Division Office,RESULTS
and other related ACTUAL RESULTS
MFO KRAs TIME LINE WEIGHT PER KRA PERFORMANCE INDICATOR ACTUAL SCORE
expenses for all elementary schools, secondary conformity with the COA auditing rules and agencies requiring submission of all
non-IUS schools and special projects in regulations, and DepED policies issued. financial reports on time
Q E T AVE.
FUND conformity with the COA rules and regulations JANUARY - 15% 5 5 5 5.00 0.75
MANAGEMENT and DepED policies DECEMBER

BASIC 5. Provide technical support to Elementary and Providing financial information to 15 Elementary Conducted orientation on financial
EDUCATION Secondary Non-IUS School Heads and School School Heads and 11 School Coordinators. systems, its functions and
SERVICES - Financial Staff. accountabilities
Administrative TECHNICAL JANUARY -
10% 5 5 5 5.00 0.50
Assistant- III ASSISTANCE DECEMBER

OVERALL RATING FOR ACCOMPLISHMENTS 4.33

ADJECTIVAL RATING
VS

KRISHNA PREM M. MADELO-PATOSA, CPA KEVIN B. CASTAÑAS GEMMA A. DE PAZ

RATER RATEE / Administrative Assistant - III Assistant Schools Division Superintendent
 PART II: COMPETENCIES

CORE BEHAVIORAL CORE BEHAVIORAL

Self- Management Teamwork
Sets personal goals and direction, needs and development.
1 1 Willingly does his/;her share of responsibilty.

Promotes collaboration and removes barriers to teamwork and goal accomplishment across the
Understand personal actions and behavior that are clear and purposive and takes into account personal
2 2 organization.
goals and values congruent to that of the organization.

3 Displays emotional maturity and enthusiasm for and is challenged by the higher goals. 5 3 Applies negotiation principles in arriving at win-win agreements. 5

Prioritize work tasks and schedules (through Gannt charts, checklist, etc.) to achieve goals
4 4 Drives consensus and team ownership of decisions.

Works constructively and collaboratively with others and across organizations to accomplish
5 Sets high quality, challenging, realistic goals for self and others. 5
organizational goals and objectives.
Professionalism and Ethics Service Orientation

Demonstrate the values and behaviour enshrines in the Norms and Conduct and Ethical Standards for
1 Public Officials and Employees (RA 6713) 1 Can explain and articulate organizational directions, issues and problems.

Practice ethical and professional behavior and conduct taking into account the impact of his/her actions Takes personal responsibilty for dealing with and/or correcting customer service issues and concerns.
2 and decisions. 2

Maintains a professional image: being trustworthy, regularity of attendance and punctuality, good
Initiates activities that promotes advocacy for men and women empowerment.
3 grooming and communication. 5 3 5

Participates in updating office vision, mission, mandates and strategies based on DEPED strategies and
4 Makes personal sacrifices to meet the organization's needs. 4 directions.

Act with a sense of urgency and responsibility to meet the organization's needs, improve system and Develops and adopts service improvement program through simplified procedures that will further
5 help others improve their effectiveness. 5 enhance service delivery.

Result Focus Innovation

Examines the root cause of problems and suggests effective solutions. Foster new ideas, processes, and
Achieves results with optimal use of time and resources mist of the time.
1 1 suggests better ways to do things (cost and/or operational efficiency).

Avoids rework, mistakes and wastage through effective work methods by placing organizational needs Demonstrates an ability to think " beyond the box". Continously focuses on improving personal
2 before personal needs. 2 productivity to create higher value and results.

Delivers error-free outputs most of the time by conforming to standard operating procedures correctly
and consistently. Able to produce very satisfactory quality of work in terms of usefulness/ acceptability
Promotes a creative climate and inspire co-workers to develop original ideas or solutions.
3 and completeness with no supervision required. 3

Expresses a desire to do better and may express frustration at waste or inefficiency. May focus on new Translates creative thinking into tangible changes and solutions that improve the work unit and
4 or more precise ways of meeting goasl set. 5 4 organization. 5

Makes specific changes in the system or in own work methods to improve performance. Examples may
Uses ingenious methods to accomplish responsibilities. Demonstrates resourcefulness and the ability to
include doing somethng better, faster, at a lower cost, more efficiently, or improving quality, customer
5 5 secceed with minimal resources.
satisfaction, morale, without setting any specific goal.
5 - Role Model; 4- Consistently Demonstrate; 3- Most of the time demonstrate; 2- Sometimes Demonstrate; 1- Rarely Demonstrate
CORE SKILLS
Oral Communication
Follows instruction accurately. OVERALL COMPETENCY RATINGS
Expresses self clearly, fluently and articulately.
4.5
Uses Appropriate medium for the message. CORE BEHAVIORAL COMPETENCIES 5
Adjust communication style to others.
Guides discussions between and among peers to meet an objective. CORE SKILLS 4.5
Written Communication
Knows the different written business communication formats used in DEPED. OVERALL RATING 4.75

Writes routine correspondence/ communications, narrative and descriptive report based on readily
available information data with minimal spelling or grammatical error/s (e.g.memos, minutes, etc.).

Secures information from required references (i.e., Directories, schedules, notices, instructions) for
specific purposes. 4

Self-edits words, numbers, phonetic notation and content, if necessary.

Demonstrates clarity, fluency, impact, conciseness and effectiveness in his/ her written.

5 - Role Model; 4 - Consistently Demonstrate; 3- Most of the time Demonstrate; 2- Sometimes

Computer/ICT Skills Demonstrate; 1- Rarely Demonstrate

Prepares basic compositions (e.g., letters, reports, spreadsheets and graphics presentation using Word
Processing and Excel. Note: There ratings can be used for the developmental plans of the employee.

Identifies different computer parts, turns the computer on/off , and work on a given a given task with
acceptable speed and accuracy and connects computer peripherals (e.g., printers, modems, multimedia
5
projectors, etc.)

Prepares simple presentation using Powerpoint.

Utilizes technologies to: access information to enhance professional productivity, assists in conducting
research and communicate through local and global professional networks.

Recommends appropriate and updated technology to enhance productivity and professional practice.
LEADERSHIP COMPETENCIES
Leading People
Uses basic persuasion techniques in a discussion or presentation e.g., staff mobilization, appeals to
reason and/or emotions, uses data and examples, visual aids. OVERALL COMPETENCY RATINGS

Persuades, convinces or influence others, in order to have a specific impact or effect. CORE BEHAVIORAL COMPETENCIES

"Sets a good example", is a credible and respected leader; and demonstrates desired behavior. CORE SKILLS

Forwards personal, professional and work unit needs and interest in an issue.
Assumes a pivotal role in promoting the development of an inspiring, relevant vision for the
organization and influences others to share ownership of DepEd goals, in order to create an effective
OVERALL RATING
work environment.

People Performance Management

Makes specific changes in the performance management system or in own work methods to improve
5 - Role Model; 4 - Consistently Demonstrate; 3- Most of the time Demonstrate; 2- Sometimes
performance (e.g.does something better, faster, at lower cost, more effeciently; improve quality,
Demonstrate; 1- Rarely Demonstrate
customer satisfaction, morale, revenues)

Sets performance standards and measures progress of employees based on office and department targets. Note: There ratings can be used for the developmental plans of the employee.

Provides feedback and technical assistance such as coaching for performance improvement and action
planning.

States performance expectations clearly and checks understanding and commitment.

Performs all the stages of results-based performance management system supported by evidence and
required documents/forms.
 PART III - SUMMARY OF RATINGS FOR DISCUSSION

Final Performance Results Rating

Accomplishment of KRAs and Objectives 5.00

The signatures below confirm that the employee and his/her superior agreed to the contents of the performance captured in the form.
Employee- Superior Agreement

Name of Employee: Name of Superior: SCHOOL HEAD

Signature: Signature:
Date: Date:

PART IV - DEVELOPMENT PLANS

Action Plan(Recommended
Strengths Development Needs Developmental Intervention) Timeline Resources Needed

Effectively and Efficiently perform

duties and responsibilities according
to our AO II Key Result Area
(KRA).

Limited Access of Updates and Communicate the Immediate

Prioritizing work and schedules to current informations necessary to Supervisor and the authority in- JULY - DECEMBER Internet, laptop, trainings &meetings.
meet goals. work. charge.

Making ways or innovation to

provide better output and submit
reports before deadline.

DANDY V. ANINO
SCHOOL HEAD
Approving Authority/ Administrative
RATER RATEE / Administrative Officer II Officer V
 Republic of the Philippines
Department of Education
Caraga Administrative Region
DIVISION OF AGUSAN DEL SUR
Gov. D. O. Plaza, Governement Center, Patin-ay, Prosperidad, Agusan del Sur

INDIVIDUAL DEVELOPMENT PLAN (IDP)

1 Name (Last, First, MI) 6 Two - Year Period

2 Current Position Administrative Officer II 7 Division Agusan del Sur
3 Salary Grade 11 8 Office
No further development is desired or required for this year/s
( Please check the box)
9
4 Years in the Position

Year 1 Year 2 Both Years

5 Years in the DepEd 10 Supervisor's Name (Last, First, MI)

PURPOSE: [ ] To meet the competencies of current position. [ ] To increase the level of competencies of current position.
[ ] To meet the competencies of the next higher position. [ ] Others, pls. Indicate: _________________________________.
______________________ (Specify: Desired next higher position)

COMPETENCY ASSESSMENT AND DEVELOPMENT PLAN

Status of
Unmet Competencies/ Support Needed/ Completion
Specific Behavioral Indicators NOT Developmental Completion
Competency Areas Competency Area for Objectives
Priority Development Activity Involvement of Date (Month
Demonstrated Completed (Yes or
Development Others and Year)
NO)

Expected Actual

> Knows the different written

Written Written Internal training on >Manuals and
Core Skills 5 4.5 business communication formats used Dec. 2021
Communication Communication formal letter writing guidelines
in DEPED.

> Self-edits words, numbers, phonetic >Journals and

notation and content, if necessary. sample letters

11 Employee Signature Date 12 Supervisor's Signature Date 13 Head/Assistant Head of Office's Signature Date

14A Updated (Initials) Date 14B Updated (Initials) Date 14C Updated (Initials) Date

15
Check Applicable copy designation as shown: Employee's Copy Supervisor's Copy HRD's copy
 Republic of the Philippines
DEPARTMENT OF EDUCATION
Caraga Administrative Region
DIVISION OF AGUSAN DEL SUR
Gov. D.O. Plaza, Government Center, Patin-ay, Prosperidad, Agusan del Sur

ACTION PLAN 2021

ISSUES AND CONCERNS ACTION TO BE TAKEN TIME FRAME PERSON INVOLVE REMARKS

Recommend a Special Disbursing Officer to manage MOOE

Schools should cash advance, utilize or implement SDS, District Supervisor, Principal,
utilization, ensure that subsidiary ledger per school of their MOOE Jan- Dec. 2021
regularly according to monthly cash program. School Head, Senior Bookkeeper
and fidelity bond are properly monitored and updated.

Follow-up the concern officials and endorse to District Supervisor

Overdue cash advances as prescribed by the District Supervisor, Principal, School
or In-charge for appropriate action, prepare Demand Letters if Jan- Dec. 2021
Commission of Audit within the reglemantary period. Head, Senior Bookkeeper
necessary.

Delayed processing of cash advance after submission Observe the 3- day release of cash advance from the submission SDS, Budget Officer, Accounting Staff
Jan- Dec. 2021
to Division Office and absence of signatories (Division Office Level). and Cashier

Provision of materials & equipment for the recording of daily

Lack of office equipment, office supplies and other District Supervisor, Principal and School
transaction and safeguarding of legal documents from liquidation Jan- Dec. 2021
office facilities in the District Office. Head
reports. (Laptop, printers, filing cabinet & Supplies)

Updates and other important information are not Memorandum or other means of communication should be given
Jan- Dec. 2021 Accountant
properly dessiminated to the field bookkeepers to the field bookkeepers.

Prepared by: Reviewed by:

LORELIE ANN I. YAP KRISHNA PREM M. MADELO-PATOSA, CPA

Administrative Assistant- III Accountant III

Recommending Approval: Approved:

JOCELYN MENIL - DINAPO GEMMA A. DE PAZ

District In-charge Prosperidad III Assistant Schools Division Superintendent