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A Survey On Communications in Large-Scale Construction Projects in China
A Survey On Communications in Large-Scale Construction Projects in China
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ECAM
16,2 A survey on communications in
large-scale construction projects
in China
136
S. Tai and Y. Wang
School of Management, Harbin Institute of Technology, Harbin,
Received February 2008
Revised September 2008 People’s Republic of China, and
Accepted October 2008 C.J. Anumba
Department of Civil and Building Engineering, Loughborough University,
Loughborough, UK
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Abstract
Purpose – The purpose of this paper is to show how effective project team communications is one of
the major challenges to a construction project’s success. The success of large-scale construction
projects is critical to Chinese economy. The purposes of the research are to grasp the current status of
communications in large-scale construction projects in China and lay a basis for further research on
project communications.
Design/methodology/approach – A survey was conducted by postal questionnaire and telephone.
Findings – Through analyzing the data obtained from the survey, the communication problems in
large-scale construction projects in China are exposed. The roots of the problems are summarized as
lack of good communication mechanism, weak organizational structures of construction teams, lack of
uniform standards for construction information, and lack of support for advanced communication
technologies.
Originality/value – The paper presents the directions for further research to improve
communications in large-scale construction projects in China.
Keywords China, Construction works, Communication
Paper type Research paper
Introduction
Background
With the globalization of the world economy and rapid development of the Chinese
economy, more and more funds from home and abroad have been poured into the
construction industry. Since 1998, active fiscal policy in which investments are
regarded as important instruments to spur economic growth are adopted by the central
government, the annual social investment in fixed assets is more than £133 billion and
also maintains a growth rate of 10 , 20 per cent.
A significant portion of the investments is used for large-scale construction projects.
Since 1998, more than 1,000 large construction projects that are worth more than £3.3
Engineering, Construction and million individually have been under construction annually, such as Three Gorges
Architectural Management Project, the South-to-North Water Diversion Project, West-East Gas Transmission
Vol. 16 No. 2, 2009
pp. 136-149 Project, the Qinghai-Tibet Railway Project. China’s large-scale construction projects
q Emerald Group Publishing Limited
0969-9988
occupy a very important position in the construction industry and have a direct impact
DOI 10.1108/09699980910938019 on the development of the entire national economy. The success of large-scale
construction projects is not only related to the smooth formation of fixed assets, but Communications
also have to be able to stimulate further growth of the national economy as a whole. in construction
Many large-scale construction projects directly affect people’s quality of life and
security of life, such as irrigation facilities, roads, bridges, quarries, etc. Their projects
importance is self-evident.
there are many participants with different communication channels, and it is almost
impossible to collect all the data on communications. Second, the lifecycle of large-scale
construction projects is very long, and there are different tasks at different stages.
Ever-changing parties who adopt varying forms of communications are required to
complete these tasks making it impossible to collect all the communication information
about all the tasks. Third, each participant is not a person but an organization.
Different organizations have different organizational structures. The different
departments of these organizations communicate with the outside world through
specific individuals. This gives more variables to construction project
communications.
In short, communications in construction projects span time and space, and is a
multi-level, multi-faceted problem. It is impossible to collect all the relevant
information, thus it must be simplified. For a construction project, the largest
information communication volume occurs in the construction phase. So this survey
collected the data about communications during the construction phase only. For the
participants, since there are many players in one large-scale project (the owner, the
main contractor, the designer, the consultants, suppliers, subcontractors, government
agencies, etc.), key parties in a construction project teams were selected (i.e. the
Owners, the Designers and the Contractors).
The Gartner group has identified that the highest level of interaction across
organizations generally occurs between the middle level managers in an organization
(Alshawi and Ingirige, 2003). The middle level managers are thus known as
“knowledge workers”. The interactions between the knowledge workers who will be
working with the available collaboration tools generate the highest potential return on
investment (ROI) for the project. The interactions at various levels are denoted in
Figure 1. For construction projects, the project manager, who is in charge of the project,
is equivalent to the “knowledge workers” in Figure 1. The project managers of the
owners, the designers and the contractors were selected as respondents in this survey.
This study focuses on Chinese large-scale construction projects, projects with more
than £3.3 million in total investment were selected. To obtain the newest status of the
construction project communications, the projects that were under construction or
completed after 2004 were selected. Under existing conditions, the construction
projects that could be contacted were housing construction sector (including large
office buildings, real estate development projects, and public buildings etc.), transport
facilities (highways, major bridges, and railway projects, etc.), power related projects Communications
(including thermal power plants, electricity transmission project, and electricity in construction
transformation substations, etc.), and water projects (mainly hydroelectric power
stations), etc. projects
Questionnaire design. Taking into account the degree of tension in the work of
employees and their working environments, the number of questions was limited, and
open-ended questions were avoided. The information solicited by open-ended 139
questions was covered by telephone surveys. It should be noted that the questionnaire
design was based on a completed telephone survey involving 13 people (four owners,
two designers, and seven contractors). Through telephone conversations with them
(about 20 minutes each), the state of communications in large-scale construction
projects was established. A pilot survey was used to refine the questionnaire design.
The questionnaire includes blank spaces and multiple-choice questions. The blanks
collected data on the project titles, project types, the roles of respondents,
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Figure 1.
Communications at
various levels between
organizations
ECAM more than eight years of experience and so could be relied on to provide useful and
16,2 valid data.
Before sending out the questionnaire, the respondents were contacted by telephone.
A total of 36 questionnaires were sent out, and 32 valid replies were returned. The
results are considered reflective of the current status of communications in large-scale
construction projects in China.
140
Data description
Profile of the survey. The survey involved a total of 21 projects: seven housing projects,
five transportation projects, six power related projects, two water projects, and the
remaining one is the industrial processing project (see Figure 2).
For the participants, nine were from Owners, five from Designers, and 18 from
Contractors, as shown in Figure 3. What needs to be pointed out is that they were
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classified by their roles instead of specific firms. For example, Owner and Contractor
may belong to one firm under “Build-own-operate” projects.
The surveyed projects were classified into three categories according to their
procurement methods (i.e. traditional, design-build (DB), and build-operate-transfer
(BOT)). The distribution is shown in Figure 4. It is largely a reflection of the
procurement methods of China’s large-scale construction projects.
Performance of construction projects. It is hard to evaluate the performance of a
construction project since there is no unified measure. Based on the relative literatures,
the survey assessed a construction project from three aspects (schedule, cost and
Figure 2.
Types of construction
projects surveyed
Figure 3.
Participants surveyed
Communications
in construction
projects
141
Figure 4.
Procurement methods of
the surveyed projects
incidents of quality and safety). The weights of schedule, cost, and incidents of quality
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and safety were 0.3, 0.3, and 0.4 respectively. This may be limited, but it largely reflects
the general situation. Each aspect had five options (a, b, c, d, and e) to be chosen by the
respondents, and the score for each option ranged from 1-5 (with 1 being the worst, 2
being poor, 3 being average, 4 being good, and 5 being the best).
The performance score of a project (pi) was obtained using the following formula:
pi ¼ 0.3 *xi þ 0.3 *yi þ 0.4 *zi (xi, yi, and zi were the scores of schedule, cost, and
incidents of quality and safety of a project respectively given by a respondent.)
The average score for the construction projects was 3.35, while the highest was 4.23,
and the lowest 2.87.
Effectiveness of construction project communications. Communication is a process of
information exchange, and its aim is to influence the receiver’s behaviors and ideas.
Effectiveness of communications is an indicator to measure the result of
communications. Therefore, the perception of the receivers on the information
received is used to assess the effectiveness of communications. The perception of the
receivers was divided into five aspects, namely: information overload, the lack of
information, accuracy, timeliness, and completeness of information.
In 1996, Thomas’ research team developed a communications effectiveness score.
An objective matrix was used to transform data from the questionnaire into a
communications effectiveness score. The indicators and its weight drawn by Thomas
were accuracy (0.21), timeliness (0.14), completeness (0.12), procedures (0.19), barriers
(0.18) and understanding (0.16) (Thomas, 1996). Based on Thomas’ research, the
weights of the five indicators were 0.2, 0.19, 0.24, 0.19, and 0.18 respectively. Each
aspect had five options ranged from 1-5 (with 1 being the worst, 2 being poor, 3 being
average, 4 being good, and 5 being the best).
The communication score of a project (ci) was obtained using the following formula:
ci ¼ 0.2 *di þ 0.19 *ei þ 0.24 *fi 0.19 *gi þ 0.18 *hi (di, ei, fi, gi, and hi were the scores of
information overload, the lack of information, accuracy, timeliness, and completeness
of information of a project respectively given by a respondent.)
The average score of effectiveness of communications was 3.24, while the highest
was 4.08, and the lowest 2.67.
Data analysis
Communication channels in large-scale construction projects in China. According to
the survey, the key communication channel in China’s large-scale construction
ECAM projects is face-to-face meeting (FTF); 55 percent of information communication is
16,2 completed by FTF, with 26 per cent through letters, while telephone and fax had 10
per cent and 5 per cent respectively. E-mail and computer networks were seldom
used (see Figure 5).
Although all the key members of large-scale construction project teams set up their
own internal computer network, they are unwilling to interconnect each other due to
142 distrust. The legal standing of e-mail is less than that of letters in China. This is one of
the reasons why e-mail and computer networks are seldom used.
Only one project set up a computer network that could be used by all the members
of project team. The procurement method of the project was build-operate-transfer
(BOT) with the Contractor being the financier and a key member of the Owner’s
organization. Therefore, the procurement method can affect the relationships within a
project team, thus affecting communications.
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Communication medium. According to the survey, some design firms only provided
paper-based drawings so as to protect their intellectual property. This constitutes a big
obstacle to electronic communications. Due to legal considerations, conflicts of interest,
and habits, information originally generated in electronic form is often printed out in a
paper medium. Therefore, paper is still the key medium of construction
communications, as shown in Figure 6.
Impact of communications on construction projects. The replies were ranked
according to the effectiveness of communications. The first ten replies (i ¼ 1, 2, 3 . . . ,
10) were grouped as Group A, and the last ten (i ¼ 23, 24, 25 . . . , 32) were Group B. The
Figure 5.
Communication channels
in the surveyed projects
Figure 6.
Communication medium
average of communication effectiveness (C) and performance of the construction Communications
projects (P) of the two groups were calculated by the following formulas respectively:
in construction
X
10 X
10 X
32 X
32 projects
ci Pi Ci Pi
i¼1 i¼1 i¼23 i¼23
Ca ¼ ; Pa ¼ ; Cb ¼ ; Pb ¼
10 10 10 10 143
The results are as follows: for Group A, the average of communication effectiveness
Ca ¼ 3.49, and the performance of the construction projects Pa ¼ 3.52. For Group B,
Cb ¼ 2.93 and Pb ¼ 3.20.
From (Ca-Cb)/Cb ¼ 19.1 percent, (Pa-Pb)/Pb ¼ 10.0 percent, it can be concluded that
an improvement of communications by 19.1 percent will enhance the performance of
the construction projects by 10.0 percent. In other words, the performance of
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communications.
.
Lack of support for advanced communication technologies. As a labor-intensive
industry with relatively low levels of knowledge, the application of new
information technologies has lagged behind compared with the manufacturing
industry. Despite the introduction of computer technology in the building
industry in the 1960s, it is mainly used for the purpose of generating information,
for example finite element analysis and CAD. The technologies to transfer and
share construction information have not caught the attention of the industry in
China.
Figure 7.
Communication paths of
traditional construction
projects
Summary and conclusions Communications
With the development of China’s economy and the growing size of construction in construction
projects, the importance of communication is increasing. By a combination of
questionnaires and telephone, a survey on communications in large-scale construction projects
projects in China was conducted. The survey collected information on channels and
media for communication, procurement methods, and communication effectiveness on
large-scale construction projects. 145
According to the survey, 55 per cent of information communication is completed by
face-to-face meeting (FTF), with 26 per cent through letters, while telephone and fax
had 10 per cent and 5 per cent respectively. With regard to communication medium, 79
per cent of the information is paper-based, with 13 per cent audio, while only 8 per cent
is electronic. Through analyses, it is estimated that an improvement of
communications by 19.1 per cent will enhance the performance of the construction
projects by 10.0 per cent. It was also evident that the procurement method can affect
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Further reading
146 Cheng, M. and Tsai, M. (2003), “Reengineering of construction management process”, Journal of
Construction Engineering and Management, January/February, pp. 105-14.
Cleveland, A.B. Jr (1999), “Harvesting the value of information”, Journal of Management in
Engineering, July/August, pp. 37-42.
Cole, T. (2000), Electronic Communication in Construction, Thomas Telford, London, pp. 1-25,
65-108, 139-167.
Dawood, N. and Akinsola, A. (2002), “Development of automated communication of system for
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Thank you.
3. On the whole, compared with the plan, actual schedule of the project is ( )
a. Ahead
b. Almost same
c. Lagged by 10%
d. Lagged by 10% , 20%
e. Lagged by 20% þ
4. On the whole, compared with the plan, actual cost of the project is ( )
a. The same or less
b. Over by 10 per cent
ECAM c. Over by 10 , 20 per cent
16,2 d. Over by 20 , 30 per cent
e. Over by 30 per cent þ
5. On the whole, compared with similar projects, accidents of quality and safety of the
148 project is ( )
a. A lot less
b. Less
c. Almost the same
d. More
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e. Much more
7. Out of 100 times that you communicate with other parties, how many times is with:
Face-to face meetings __________________________
Letters_______________________________________
Telephone____________________________________
Fax_________________________________________
E-mail_______________________________________
Computer networks____________________________
8. What is the percentage of the following construction information forms in your daily
communications?
Audio_______________________________________
Paper-based__________________________________
Electronic____________________________________
c. Hard to say
d. Not too completely
e. Not completely at all
13. In general, do you always feel that the needed external information receive
unnecessary information cannot be accessed?
a. Not at all
b. Seldom
c. Hard to say
d. Somewhat
e. Always
Corresponding author
Shuangliang Tai can be contacted at: taishlhit@hit.edu.cn
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