The Records Life Cycle Model was conceived by Phillip Coolidge Brooks and

Emmett J. Leahy of US National Archives in the late 1930s. Based on the concept, they
stated that a record has a life similar to a biological organism. This is because records were
born which means the creation phase. Then, maintenance and use phase means that records
are lives and disposition phase means records are died. As time passes, records become less
important based on the life cycle model. Three stages of the life cycle of records are active
records, semi-current records, and non-current records. Active records, also known as current
records, are used routinely and often throughout the organization's day-to-day work. Semi-
current documents are well defined since the records are not used by the company, but they
must be preserved for legal or operational purposes to be kept. Records that are no longer
required for the work of the organization is known as non-current records or inactive records.
They must be subject to appraisal procedures for final disposition.

There are four major phases in the life cycle of documents that we must remember.
The first step is the production of papers. This described the formation, compilation or receipt
of records from the agency's everyday transactions that detail the agency's operations,
policies, decisions or procedures. Next, record preservation and use. This process included
the recording, retrieval, use, reproduction, printing, distribution, disclosure or exchange of
information. At the disposition phase, records are assessed to determine their retention value
using disposal schedules. This stage may lead to either the preservation or destruction of the
records. The last stage is known as preservation. Archival records are protected for the use of
present and future generations. Different measures are taken to minimize the risk of loss of
records and to slow down the processes of physical or virtual deterioration which may affect
most archive materials.