Competency Requirement

ITEM NO POSITION JOB DESCRIPTION % Technical Competency Desired Proficiency Level (BIAS) Technical Competency Leadership Competency Core Competency

Installs and maintains an internal audit system in the Local Government Unit concerned; 25
Prepares and submits financial statements to the Governor or mayor, as the case may be, and to the Sanggunian
10
concerned;
Appraises the Sanggunian and other local government officials on the financial condition and operations of the
10
local government
Certifies concerned;
to the availability of budgetary allotment to which expenditures and obligations may be properly
5
charged;
Reviews supporting documents before preparation of vouchers to determine completeness of requirements; 5
Prepares statements of cash advances, liquidations, salaries allowances, reimbursements and remittances
5
pertaining to the local government unit;
Provincial Government Department Head Prepares statements of journal vouchers and liquidations of the same and other adjustments related thereto; 5
0279
(Provincial Accountant) Posts individual disbursements to the subsidiary ledger and index cards; 5
Maintains individual ledgers for officials and employees of the local government unit pertaining to payrolls and
5
deductions;
Records and posts in index cards the details of purchased furniture, fixtures and equipment, including disposal
5
thereof, if any;
Accounts for all issued requests for obligations and maintain and keep all records and reports related thereto; 5
Prepares journals and analysis of obligations and maintain and keep all records and reports related thereto; 5
Oversees the sustainability of the Implementation of the Quality Management System (QMS); and 5
Performs other related tasks assigned by the supervisor and/or higher authorities 5
Assists in the installation and maintenance of internal audit system in the Local Government Unit; 20
Assists the PG Department Head in the operation of the office and in the supervision of personnel; 15
Assists in taking charge of both the Accounting and Fiscal Services of the Local Government Unit; 15
Assists in the preparation and submissionof financial statements to the Governor or mayor, as the case may be,
10
and to the
Assists Sanggunianthe
in appraising concerned;
Sanggunian and other local government officials on the financial condition and
0280 Prov'l. Gov't. Assistant Department Head 10
operation
Assists in of the localthe
certifying government unit;
availability of budgetary allotment to which expenditures and obligations may be
10
properlyincharged;
Assists reviewing supporting documents before preparation of vouchers to determine completeness of
10
requirements;
Assists in overseeing the sustainability of the Implementation of the Quality Management System (QMS); and 5
Performs other related tasks assigned by the supervisor. 5
Facilitates the Implementation of the Administrative, Human Resource and Supply Management functions of
50
the office;
Reviews administrative and ensures completeness of documents prior to the approval of the department head; 25
0281 Administrative Officer IV Takes charge in the preparation of proposed Budget and its supporting documents; 10
Ensures the Implementation of the 5S program in the office; and 10
Performs other related tasks assigned by the supervisor. 5
Prepares and facilitates Administrative and Human Resource related documents; 50
Takes charge in the procurement, payment and storage of supplies and equipment of the office; 40
0282 Administrative Officer II
Implements the 5S program in the maintenance and stogare of office supplies; and 5
Performs other related tasks assigned by the supervisor. 5
Receives, records and releases documents; 50
Performs clerical functions relevant to the division/section/unit functions; 40
0283 Administrative Aide IV (Clerk II)
Attends to queries and facilitates client's feedback; and 5
Performs other related tasks assigned by the supervisor. 5
Drives assigned vehicle for official/authorized use; 50
Performs routine check but not limited to: grease, lubricant, water, breaks, tires, interior and exterior parts; 15
Repairs minor defect parts of the vehicle and coordintes with proper authorities for major repair and other
10
vehicle maintenance
Maintains logbook onneeds;
preventive maintenance, change oil and repairs to ensure that the said activities are
5
0284 Administrative Aide IV (Driver II) monitored and done regularly;
Fills up logbook to contain appropriate mileage, time and passenger data; 5
Complies with the provincial and national rules and regulations on gas ticket, driving authorization trip tickets
5
and otherthat
Ensures orders aimed atisconserving
the vehicle fuels;and sanitized if necessary to provide a healthy environment to its
clean, dust-free
5
passenger; and
Performs other related tasks assigned by the Supervisor. 5
Supervises the implementation of the plans and programs including administrative matters of the Division; 30
Reviews the financial statements of the province (all funds together with the supporting schedules); 20
Reviews the bank reconciliation of all funds: 20
0285 Accountant IV
Reviews the Budget Operation Statements for all funds of the province; 15
Ensures that the plans and programs of the division conforms to the Quality Management System(QMS); and 10
Performs other related tasks assigned by the supervisor. 5
Analyzes, journalizes and prints Journal Entry Voucher for all transactions under SEF and LDRRMF Trust
35
fund;
Prepares monthly and annual financial statements of SEF and LDRRMF together with the supporting
30
schedules;
0286 Accountant II Prepares monthly and quarterly Utilization Report; 25
Prepares quarterly Demand Letter for outstanding fund transfer and cash advances; and 5
Performs other related tasks assigned by the supervisor. 5
Prepares monthly and annual financial statements of General Fund together with the supporting schedules; 40
Analyzes, journalizes and prints Journal Entry Voucher for all transaction under the General Fund; 35
0287 Accountant II
Prepares monthly and Semi-Annual status of Cash Advances and Fund Transfer; and 20
Performs other related tasks assigned by the supervisor. 5
Prepares and prints Journal Entry Voucher for Cash Disbursement and adjustment under the General Fund; 35
Prepares Quarterly and Annual Schedules to the Financial Statements for the accounts assigned; 30
0288 Administrative Assistant II (Bookkeeper I)
Prepares quarterly Demand Letter to concerned agencies for outstanding Fund Transfer and cash advance; and 30
Performs other related tasks assigned by the supervisor. 5
Journalizes and prints Journal Entry Voucher for ADA transaction, Check Disbursement and Adjustment under
35
the General fund; and
Administrative Assistant II (Accounting Clerk Keeps all accounts systematically recorded in the books of accounts assigned; 30
0289
III) Foots and balances the entries posted in the subsidiary ledger; 30
Performs other related tasks assigned by the supervisor. 5
Prepares and prints Journal entry Voucher for Cash Receipts and Adjustments under General Funds; 50
Prepares Abstract of Collection and Remittances of the Tax on Sand, Gravel and Other Quarry Products to
0290 Administrative Aide VI (Accounting Clerk II) 45
various Barangays and Municipalities; and
Performs other related tasks assigned by the supervisor. 5
Analyzes, journalizes and prints Journal Entry Voucher for all transactions under Trust Fund; 35
Prepares monthly and quarterly financial statements of Trust Fund and PRDP Funds with supporting schedules; 35
Posts Journal Entries to the subsidiary ledgers assigned and Foots and balances the entries posted in the
0291 Accountant II 15
subsidiary Ledgers;
Prepares Certificate of Disbursement on Various National Government Funded Projects; and 10
Performs other related tasks assigned by the supervisor. 5
Maintains the Supplies Ledger Card in the inventory System under Trust Fund and LDRRMF; 35
Posts items received by purchase or donations to Individual Supplies Ledger Card; 30
0292 Administrative Aide IV (Accounting Clerk I)
Checks and posts the Report of Supplies and materials issued to individual supplies ledger card; and 30
Performs other related tasks & function as assigned by the supervisor. 5
Analyzes, journalizes and prints Journal Entry Voucher under General fund; 30
Checks and reviews the Report of Supplies and Materials Issued and prepares the corresponding Journal Entry
25
Voucher;
0293 Accountant II
Page 1 - Job Description (PACCO)
 Prepares Quarterly and Annual Schedules to the Financial Statements for Inventory and PPE accounts; 25
0293 Accountant II
Prepares other Financial Reports; 10
Conducts inventory of all government properties together with the inventory team of the province; and 5
Performs other related tasks assigned by the supervisor. 5
Maintains the Supplies Ledger Card (SLC) in the Inventory System under General Fund and Special Education
35
Fund Account;
Posts items received by Purchase or Donations to Individual Supplies ledger Card; 30
0294 Administrative Aide VI (Accounting Clerk II)
Checks and Posts the Report of Supplies and Materials Issued to individual supplies ledger card; and 30
Performs other related tasks assigned by the supervisor 5
Supervises the implementtion of the plans and programs including administrative matters of the Division; 30
Ensures that the plans and programs of the division conforms to the Quality Management System (QMS); 10
Reviews and signs the Statement of Appropriations, Allotments, Obligations and Balances for all funds; 10
Reviews reconciliation of obligated amount against actual disbursements for all funds; 10
Reviews and initials/signs GSIS,SSS, HDMF, PHIC, BIR, and other agencies remittances; 5
Reviews reconciliation of various remittances against recorded in the Financial Statements; 5
0295 Accountant IV
Coordinates with concerned offices relative to remittances and account code matters; 5
Reviews the charges of transactions, availability of funds and and initials/signs CAFOA/FURS; 5
Reviews and initials the Report on the Status and Utilization of 20% Development Fund; 5
Reviews and initials/signs all BIR forms and Alphalist; 5
Reviews and initials/signs Certification of Premium and loan repayment; and 5
Performs other related tasks assigned by the supervisor. 5
Prepares Job Orders Monthly/Quarterly remittances on Pag-ibig, Philhealth , Withholding taxes, SSS, CCMPC
45
and Withholding Taxes of Suppliers;
Prepares Monthly Alpha List of Employees and Suppliers; 20
Prepares Annual Information Return on Taxes Withheld; 15
0296 Administrative Officer IV (Fiscal Examiner II)
Reconciles posted withholding taxes of suppliers against List of Checks issued by PTO; 10
Prepares vouchers for remittances; and 5
Performs other related tasks assigned by the supervisor 5
Prepares monthly remittances on GSIS , Pag-IBIG , PHIC, BIR taxes, SSS and other agencies of casual and
45
permanent employees;
Annualizes income and withholding taxes for casual and permanent employees; 25
Prepares Annual Alphalist of casual and permanent employees; 10
0297 Accountant II Prepares and submits G-CCLApp contribution list report for job order, casual and permanent employees
10
(Voluntary members);
Prepares vouchers for remittances; and 5
Performs other related tasks assigned by the supervisor. 5
Reconciles all remittances against recorded in the Financial Statements; 40
Prepares and issues BIR Form 2316 - Certificate of Compensation Payment/Tax Withheld; 20
Checks and submits BIR FORM 1901 and 1902 to BIR; 15
0298 Administrative Aide VI (Accounting Clerk II) Issues BIR Form 2304/2307 to job orders; 10
Prepares certification of premium loan repayment & others; 5
Generates and issues TIN to newly hired employees; and 5
Performs other related tasks assigned by the supervisor. 5
Prepares monthly remittances on GSIS , Pag-IBIG , PHIC, BIR taxes, SSS and other agencies of casual and
45
permanent employees;
Annualizes income and withholding taxes for casual and permanent employees; 25
Prepares Annual Alphalist of casual and permanent employees; 10
0299 Accountant II Prepares and submits G-CCLApp contribution list report for job order, casual and permanent employees
10
(Voluntary members);
Prepares vouchers for remittances; and 5
Performs other related tasks assigned by the supervisor. 5
Posts, Certifies, Initials, Cancels and Adjusts Certification on Appropriation, Funds and Obligation of
40
Allotment/Fund Utilization Request and Status ;
Reconciles obligated amount against actual disbursement; 35
0300 Administrative Officer IV (Fiscal Examiner II) Reviews the charges of transactions and its authorized signatories; 10
Posts Administrative Order/Augmentation Request and ARO to RAAO; and 10
Performs other related tasks assigned by the supervisor. 5
Supervises the implementation of the plans and programs including administrative matters of the Division; 30
Reviews and checks the validity of the claims and the completeness of supporting documents on vouchers and
25
payrolls;
Coordinates with concerned offices relative to audit matters; 15
0301 Accountant IV
Checks the correctness of the posting of payments to individual index card; and 15
Ensures that the plans and programs of the division conforms to the Quality Management System (QMS); and 10
Performs other related tasks assigned by supervisors. 5
Takes charged in the implementtion of the plans and programs of the section; 30
Reviews and checks the validity of the claims and the completeness of supporting documents on vouchers and
25
payrolls of various employees claims;
Reviews encoded data to programs and postings made to individual index card of employees; and 20
0302 Accountant III
Monitors status of returned claims /documents; 10
Assists in ensuring that the plans and programs of the section conforms to the Quality Management System
10
(QMS); and
Performs other related tasks assigned by supervisors. 5
Checks the validity of the claims and the completeness of supporting documents of vouchers and payrolls of
55
various employees claims;
Computes withholding tax and other applicable deductions; 15
Indicates deficiencies/ comments on the returned/ incomplete payrolls, disbursement and liquidation vouchers; 10
0303 Accountant II Numbers all supporting documents attached and indicates the list of supporting documents attached to payrolls
10
and disbursement vouchers;
Determines the type of taxes to be withheld of the financial claims; and 5
Performs other related tasks assigned by supervisors. 5
Checks the validity of the claims and the completeness of supporting documents of the vouchers ; 55
Computes withholding tax and other applicable deductions; 15
Indicates deficiencies/ comments on the returned/ incomplete disbursement vouchers; and 10
0304 Accountant II Numbers all supporting documents attached and indicates the list of supporting documents attached to
10
disbursement vouchers;
Determines the type of taxes to be withheld as to VAT or NVAT of all financial claims; and 5
Performs other related tasks assigned by supervisors. 5
Checks the validity of the claims and the completeness of supporting documents of the vouchers ; 55
Computes withholding tax and other applicable deductions; 15
Indicates deficiencies/ comments on the returned/ incomplete disbursement vouchers; 10
0305 Accountant II Numbers all supporting documents attached and indicates the list of supporting documents attached to
10
disbursement vouchers;
Determines the type of taxes to be withheld as to VAT or NVAT of all financial claims; and 5
Performs other related tasks assigned by supervisors. 5
Supervises all personnel within the unit; 30
Ensures that all data in the payrolls are posted in the individual index card and properly entered into the
20
program/system;
Checks and posts details of various vouchers and payrolls; 20
0306 Administrative Officer IV (Fiscal Examiner II)

Page 2 - Job Description (PACCO)

0306 Administrative Officer IV (Fiscal Examiner II)
Checks the individual index cards of any refundable/payable amount of the employees; 15
Prints posted entries to individual Index Cards of various employees and suppliers; and 10
Performs other related tasks assigned by supervisors. 5
Releases approved payrolls and vouchers in the system; 50
0307 Administrative Aide VI (Accounting Clerk II) Records approved payrolls and vouchers in the outgoing logbook; and 45
Performs other related tasks assigned by supervisors. 5
Numbers various payrolls and vouchers and its supporting documents (Gen. Fund); 65
0308 Administrative Aide VI (Accounting Clerk II) Checks details of the vouchers and payroll to the system (Gen. Fund); and 30
Performs other related tasks assigned by supervisors. 5
Numbers various payrolls and vouchers and its supporting doucments (Trust Fund and other Funds); 65
0309 Administrative Aide VI (Accounting Clerk II) Checks details of the vouchers and payroll to the system (Trust Fund and Other Funds); and 30
Performs other related tasks assigned by supervisor. 5
Records and encodes returned/incomplete payrolls and vouchers; 50
0310 Administrative Aide IV (Accounting Clerk I) Facilitates return of the incomplete documents to various offices concerned; and 45
Performs other related tasks assigned by the supervisor. 5
Supervises the implementation of the plans and programs incuding administrative matters of the Division; 30
Reviews and checks the Financial Statements of Special Health Fund and the supporting schedules; 25
Reviews the accuracy, validity and the completeness of payroll, disbursement vouchers and other financial
20
0311 Accountant IV claims;
Coordinates with concerned offices relative to audit and bookkeeping matters; and 10
Ensures that the plans and programs of the division conforms to the Quality Management System (QMS); and 10
Performs other related tasks assigned by supervisors. 5
Checks the validity of the claims and the completeness of supporting documents of vouchers and payrolls of
55
various employees claims;
Computes withholding tax and other applicable deductions; 15
Indicates deficiencies/ comments on the returned/ incomplete payrolls, disbursement and liquidation vouchers;
10
0312 Accountant II and
Numbers supporting documents and indicate list of supporting documents attached to payroll and disbursement
10
vouchers;
Determines the type of taxes to be withheld of the financial claims; and 5
Performs other related tasks assigned by supervisors. 5
Checks the validity of the claims and the completeness of supporting documents of the vouchers ; 55
Numbers supporting documents and indicates list of suppoting documents attached; 20
0313 Accountant II Computes withholding taxes and other applicable deductions; 15
Determines the type of taxes to be withheld of the disbursement vouchers and other financial claims; and 5
Performs other related tasks assigned by supervisors. 5
Analyzes, journalizes and prints Journal entry Voucher for all transactions in the general journal; 30
Prepares the bank reconciliation of the bank accounts under the special health fund; 20
Assists in the preparation of the monthly and annual financial statements as well as the preparation of the
20
0314 Accountant II supporting
Checks andschedules;
reviews the schedules forwarded by the hospitals such as but not limited to hospital bills and
15
inventory reports;
Prepares monthly status of collection reports for each hospitals and other financial reports as needed; and 10
Performs other related tasks assigned by supervisors; 5

Page 3 - Job Description (PACCO)