SAP Plant Maintenance

User Manual for creation Refurbishment Management with Sub-

Contracting

1. Create Corrective Maintenance Order

2. Material Good Issue and Return Material to stock

3. Create Refurbishment order based

4. Create Purchase Order

5. Stock Transfer to Vendor

6. G/R for Refurbishment order

7. Invoice Receipt to Purchase Order

8. Release Blocked Invoices

9. Technically Completing order

10.Settling Order

11.Closing Order
 Usually, before creating refurbishment order, we first need to create Defect Work Order WDF and

describe this process in that order type. For that we use t-code IW31 and press
enter.

Fill necessary field and then press ENTER

The system shows for us last information about orders and notifications for function location. This screen is
informational and does not require any action.
On the next screen, you should enter the following information:
Firstly we need to write short description for order as show on the top of the page (TEST Work Order).
Then we go to Operations tab. Operation tab contains details related to operations which will be performed
during maintenance processing. Operation contains planned required time which will be the basis of planned
cost calculation based on activity type and cost center defined in the work center. It is defaulted from functional
location task list. It is also possible to adopt general task list in PM order. For that example we don’t use any task
list and try to insert information as shows below.
For next step we insert component as shows below. For example we use material number 2000001731

2 3

№ Field Purpose User operation

1 Alphanumeric key uniquely
Component number Enter manually
identifying the material.
2
Quantity of the component
Requirement Quantity of
required to produce the order in Enter manually
Component
relation to the unit of entry.

3 Assigns a material that is

Enter manually
manufactured or removed in
Batch Number (new, used,
batches or production lots to a
damaged)
specific batch.

After finishing all, click to save Work Order. The system will show message at the lower left corner.

After creating an order, we must RELEASE. GoTo IW32 and release order with button.
 Defected Part Dismantling

Ask master data coordinator to create a serial number for the defected equipment , then after equipment serial
number created on SAP, Go to IQ09, define your selection criteria and execute. / Or go to IQ02 and enter
material and serial.
Double click the part serial number of the defected part.

Go to Structure tab and click on the highlighted icon, you can notice that the equipment status
is INST (Installed).
 Click Dismantle, then .

Equipment dismantled and status change from INST (Installed) to AVLB (Available)
Save your changes.

Updating the Master Batch for the damaged part

Go to IQ09, select your damaged part serial number.

Define your selection criteria and click Execute.

Double click on the material serial number to be updated (Make sure material system status is AVLB –
available)
Click on the Pen icon to change from display mode to change mode.
Change Mater batch from NEW to DAMAGED
Press enter and save your entries

After goods issue of new material and goods receipt of damage materials, Work Execution started.
 Time Confirmed for order
Self-repair work must be approved in the system. We show actual work hours ,spent by the brigade for
repair. This process is carried out by the head of the department.
Go to IW41

Enter maintenance order number in the field, then press ENTER.

4
3

5-6
 Enter the information:
№ Field Purpose User operation
Determines the actual
1 Actual work Enter manually
time spent on repair
Determines remaining
Remaining
2 hours at the time of Enter manually
work
approve
Make sure that this is the
Final final confirmation and
3 click it
confirmation there is no other
confirmation step.
No Remain. Make sure that there is no
4 click it
Work remained work
5 Date indicating start of
Work start Enter manually
repair works

Date indicating end of

6 Work finish Enter manually
repair works

Save the confirmation. The system will show message at the lower left corner. Number of
confirmations saved for order 4000024: 1
Now open this order with IW32 to technically close the order.

Press F4 or select from the order list and press (ENTER).

 1

№ Area Purpose User operations

Complete
1 Technical order closing Press the button
(technically)
Complete
2 Automatic shutdown indicator select
notifictns
Malfnctn This page lists troubleshooting times
3 Go to page
data and equipment downtime.
Select from the list by pressing
4 Malf. start Date and time of detection
F4 or
Select from the list by pressing
5 MalfEnd Date and time of troubleshooting
F4 or

Information about successful order closing will appear on the screen.

After that process we will create new order with type WRF (Refurbishment Work Order)
 Use t-code IW81

S.
Field Target User actions
No.

1 Order type Type of maintenance order WRF Enter manually

Number of the material that is to
2 Material Number Enter manually
be produced with this order.

Key that identifies the maintenance

3 Planning Plant Enter manually
planning plant 2002
 1

9-10

S.
Field Target User actions
No.

1 Order Description Short description of the order Enter manually

Key that uniquely identifies the Enter manually
2 Planner Grp planner group in Customer Service
or Plant Maintenance.

3 Responsible work center for this Enter manually

Mn.wk.ctr
technical object

4 (From) Plant Key uniquely identifying a plant. Enter manually

 Number of the storage location at Enter manually
5 (From) Stor.Loc
which the material is stored.

Plant in which, after order Enter manually

6 (To) Plant execution, the goods receipt takes
place for the material produced.

Storage location at which the Enter manually

7 (To) Stor.Loc
material is stored.

8 Val. Type Valuation Type Enter manually

9 Bsc start Basic start date Enter manually
10 Basic fin. Order finish date Enter manually

Then we go to Operations tab. Operation tab contains details related to operations which will be performed
during maintenance processing. Operation contains planned required time which will be the basis of planned
cost calculation based on activity type and cost center defined in the work center. It is defaulted from functional
location task list. It is also possible to adopt general task list in PM order. For that example we don’t use any task
list and try to insert information as shows below.
For next step we need insert external data. For that choice line with operation and press button external as
shown below.
Then fill necessary data as shows below
 1 7

2 5

4
3

S.
Field Target User actions
No.

1 Price Price for external processing. Enter manually

Key that you use to group together Enter manually or select from the list by
several materials or services with pressing F4
2 Material Group
the same attributes, and to assign
them to a particular material group.

3 Key which specifies the purchasing Enter manually or select from the list by
Purchasing Group pressing F4
group of the external processing.

Purchasing Denotes the purchasing Enter manually or select from the list by
4
Organization organization. pressing F4

Cost elements are required to Enter manually or select from the list by
5 Cost Element ensure comprehensive reporting pressing F4
and detailed planning.
Specifies that in this operation click it
subcontracting is provided for, if
6 Subcontracting
necessary with parts to be
provided.

7 Price unit Number of units to which the price Enter manually

 refers.

After finishing all, click to save Work Order and click Release. The system will show message at the lower left
corner.

This part related to MM

Then GO TO t-code ADSUBCON insert Material (in that case we use 2000001731) and press F8 (execute).

Then select Purchase requisition that have been choice for material and press button in
left side of the screen.
After press save
Document 4900000029 posted

Note: To Check the overview stock: go to MMBE

Press enter, work order technically completed (TECO).
Note: To check material status go to MMBE for stock overview and IQ09 for list of Serial numbers