Harvard Model United Nations

June 1, 2023

Dear Delegates and Faculty Advisors,

It is again my pleasure to welcome you to the seventy-first Session of Harvard Model United
Nations. As you complete registration for the conference, we kindly ask you to review our
Angela Dela Cruz conference policies and complete the following documents.
Secretary-General
The first two pages outline our security rules for the conference and regulations of the hotel.
Samuel J. Guerrero The third page is our Liability Release Form that is required for participation in HMUN and
Director-General
must be submitted by November 15, 2023.
Nicholas X. Yang
Under-Secretary-General The Liability Release Form is required for participation in the conference. Every delegate or
Administration faculty advisor must complete the individual's own Liability Release Form. Delegates’ forms
must be signed by a parent or guardian.
Ivan Garcia
Under-Secretary-General
Business Forms should be scanned and e-mailed to info@harvardmun.org. Delegations that do not
submit liability waivers for each delegate and faculty advisor by Wednesday, November 15,
Ellen S. Hwang 2023, will be assessed a late fee of US$50.00 per delegate and faculty advisor.
Comptroller

Aspen L. Abner If you have any questions or concerns, do not hesitate to contact our Administration staff at
Under-Secretary-General info@harvardmun.org. I look forward to welcoming you to HMUN in January!
Operations

Sincerely,
Abigail V. Mack
Under-Secretary-General
General Assembly

Autumn H. Dorsey
Under-Secretary-General
Economic and Social
Council
Angela Dela Cruz
Jeremy J. Rasmussen Secretary-General
Under-Secretary-General
Regional Bodies Harvard Model United Nations 2024

Calvin S. Osborne
Under-Secretary-General
Specialized Agencies

59 Shepard Street, Box 205

Cambridge, MA 02138
Email: info@harvardmun.org
www.harvardmun.org
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Security Rules

Valuables
If Delegates must bring valuables, they are encouraged to place them in a hotel safe deposit box. HMUN and the Hotel
are not responsible for belongings left in guest rooms or in meeting rooms.

Alcohol Policy
Consumption and/or possession of alcohol at the conference will not be tolerated under any circumstances. If a Delegate
is found to possess, consume and/or to have possessed or to have consumed alcohol at the conference, the participant’s
school will be immediately expelled from the conference and hotel; criminal complaints may be pursued against the
Delegate in question.

Controlled Substances Policy

Controlled substances are likewise illegal and intolerable. The school of any participant found to unlawfully possess or
use, or to have unlawfully possessed or used any controlled substance will be immediately expelled from the conference
and hotel; criminal complaints may be pursued against the participant in question.

Smoking Policy
Cigarette smoking is NOT permitted in the Sheraton Boston Hotel, the Hynes Convention Center, or in any other
conference hotel or venue.

Hotel Courtesy
Participants will be held responsible for vandalism or any other damage that occurs in their rooms. Rowdiness in the
hallways, excessive noise, roughhousing, throwing objects, accessing prohibited areas of the hotel premises, and/or other
unruly behavior will not be tolerated. False fire alarms will be dealt with severely. The conference and hotel reserve
the right to reject service to Delegates for these or other disruptions to the safety and well-being of other hotel guests.

Curfew Policy
Curfew will be strictly enforced by the Harvard Model United Nations (“HMUN”) staff and Hotel Security at the
times indicated on the conference schedule. After curfew, Delegates must remain quietly in their assigned rooms;
students will not be permitted to pass through hallways or to be in rooms to which they are not assigned. This includes
departures from assigned rooms to accept food deliveries. HMUN staff will remain on the floor and security patrols
will continue throughout the night.

Faculty Advisor Responsibility

Upon at-conference registration, faculty advisors will have to submit the Delegate Location Form only if the Delegate
is not staying at the Sheraton Boston Hotel or the Boston Marriott Copley Place (see final page of this packet). Faculty
advisors will be required to conduct a bed-check ten minutes after curfew and to report any absences at that time to
HMUN hall monitors. Faculty advisors are to assist in acheiving Delegate compliance with conference rules and policies
throughout the conference. Advisors are ultimately responsible for the conduct of their own Delegates.

Harvard Model United Nations • SOCH #205, 59 Shepard St • Cambridge, MA 02138

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Security Rules - Continued

Displays in Windows
It is strictly prohibited to exhibit any visible display in guest rooms or other hotel windows. Continued exhibition of
any such display after an initial warning may be grounds for expulsion from the hotel and/or conference.

Expulsion From The Conference

The Secretariat reserves the right to expel any Delegate, delegation, school, or group thereof from the conference at
any time for violating or failing to comply with conference regulations, or for any other reason. HMUN has a zero-
tolerance policy concerning alcohol and controlled substances, and violations of the alcohol and/or controlled substance
policies will always result in expulsion. Expulsions take effect immediately at the time they are issued. All conference
registration materials (i.e. conference badges and placards) must be surrendered to conference staff upon expulsion.

Dress Code and Conference Badges

The safety of conference participants is of paramount importance to HMUN. To maintain and enhance Delegate
security, HMUN requires all conference participants to visibly wear conference badges at all times during the conference;
all Delegates are required to adhere to the conference dress code as outlined in the Guide to Delegate Preparation
and other conference publications. Participants who fail to adhere to these rules may be excluded from conference
proceedings and events. HMUN staff reserves the right to check conference badges of any participant at any time, for
any reason whatsoever.

Photography and Video

Throughout the conference, HMUN staff and representatives of the conference may take photographs, videos, and
interviews that show conference participants both during and in between committee sessions, and which may be used
for promotional, educational, or other purposes by HMUN. By attending the conference and signing the liability
release form, participants consent to be photographed, videotaped and/or interviewed and authorize HMUN to use
those photographs, videos, and/or interviews in any manner of HMUN's choosing.

Entry to Rooms
The Hotel has authorized conference security staff, including HMUN and hotel staff, to exercise appropriate supervision
of Delegates and to enforce security rules.

Other Rules
These rules are in addition to those established by federal, Massachusetts, and Boston laws and ordinances, participating
schools’ policies, and common sense. Serious infractions will result in dismissal from the conference of those involved.
The Secretary-General reserves the right to issue additional rules or to alter existing rules at any time at the discretion
of the Secretary-General.

Interpretation of Rules
All authoritative determinations of fact and interpretations of conference rules and policies are to be made by the
Secretary-General.

Harvard Model United Nations • SOCH #205, 59 Shepard St • Cambridge, MA 02138

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Student/Parent/Faculty Advisor Liability Release Form

By signing this liability release form, each participant agrees to abide by the rules of HMUN and the Sheraton Boston
Hotel. These rules are established for the participants’ safety, as well as for that of the hotel and its other guests. Rules
will be strictly enforced by the Hotel security team, the HMUN security team, and all other HMUN staff.

Every student and faculty advisor participating in HMUN must sign and return a copy of this form to HMUN before
registering at the conference. Please return a signed form for each participant by November 15, 2023 to
info@harvardmun.org. Students must also obtain a signature from a parent or legal guardian. Students or faculty
advisors without a completed release form on file prior to HMUN will not be permitted to register at the conference,
and will thus be unable to participate in any conference activities.

I, the undersigned participant from _____________________________ (name of school or organization) hereby

indemnify and hold harmless, to the fullest extent permitted by law, Harvard Model United Nations (“HMUN”) and
the Harvard International Relations Council, Inc. (“the IRC”), their directors, officers, employees, staff, volunteers,
and any agents from and against any and all claims, liabilities, losses, costs, or obligations including, but not limited
to, attorneys’ fees and expenses, which may arise out of my traveling to, participating in, or returning from HMUN,
but excluding liability for injury, death, or damage caused solely by gross negligence of HMUN and the IRC. I take
full personal responsibility for all charges and damages to my hotel room.

I also declare that I have read, understood, and will adhere to the Security Rules of HMUN, and will adhere to the
applicable laws of the Commonwealth of Massachusetts, the United States of America, and any other pertinent laws
or regulations in force at the conference location. I declare that I will adhere to any additional rules promulgated by
HMUN before and during the conference, including but not limited to those published in the conference handbook,
and those announced to faculty advisors. I give my consent to be photographed, videotaped, and/or interviewed by
HMUN and for said photographs, videos, and interviews to be used by HMUN in any manner of their choosing. I
understand that refunds or other consideration will not be granted for any reason except as provided for by HMUN
policy and procedure, and agree that I may be expelled from the conference at any time for violating this agreement
with no expectation of refund. Refunds or other consideration will not be granted to those registered participants
unable to attend the conference for any reason, including but not limited to inclement weather, travel delays, or illness.

I agree that this agreement is enforceable to the fullest extent of the law, and that any provisions herein found invalid
as a matter of law will be deemed severable from the balance of the agreement.

Participant Name (print): __________________________________________________________

Participant Signature: __________________________________ Date: ________________

Parent/Guardian Name if Participant is a Student (print): __________________________________

Parent/Guardian Signature: __________________________________ Date: ________________

Return to HMUN by November 15, 2023

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Delegate/Faculty Advisor Location Form
School: ______________________________________________________

Hotel: ______________________________________________________

Please fill out this form after you have received room assignments from the hotel.
You MUST return it at the Conference when you register so that delegates and advisors can be located if needed.

Faculty Advisor: Room Number:

Delegate Name: Room Number:

Return to HMUN at Conference, January 25, 2024