Revolutionizing Institute

Management with Cloud Based ERP

Managing an institute has never been more complex than now. ERP systems help in streamlining
the management process. Let's explore the benefits of the ERP system.
Backlogs of Previous ERP
Reports Generation Time ⏰ Delay In Content Loading 🚂
Delayed reports generation had a massive The slow loading of course material on the
impact on administrative tasks and old ERP system resulted in reduced
decision-making. efficiency and performance amongst the
teachers and students alike.

Lack of Responsiveness 📲 Automatic Changes in Data 🎂

The non-responsive design of the previous For Ex. Previous ERP automatically altered
ERP made access to information difficult on the record of students' birthdates which
different devices, especially smartphones. led to data inaccuracy and reliability issues.
Reports Generation Time
Managing Time More
Efficiently
The delay in generating
reports results in increased
workload for admins. ERP can
manage time better and make
reporting a quicker task.
Faster Decision Making
Slow report generation can
severely hamper decision-
making, leading to long-term
negative effects on an
institution.
Improved Data
Management
Having all the data in one
place makes for a more
comprehensive understanding
of the institution's
functioning.
Improved Prototype
1
Efficient Navigation 🧭 2
The streamlined navigation of an ERP
helps the user move more efficiently
while accessing courseware.
3 Effective Communication
📚
Quick Access to Course Material
The instantaneous availability of
all course content helps
students learn better. It also
reduces the workload of
teachers.
📧
The ability to send notifications
regarding updates makes
communication more effective
without anyone missing important
updates.
Lack of Responsiveness
User-friendly Interface 📱 Compatible with Different
The user-friendly interface of
an ERP allows students and
teachers to access information
from anywhere and on any
device seamlessly.
Interactive Learning
Devices 💻 Experience 👨‍🏫
Teachers and students can A mobile-responsive ERP
access the ERP from any makes it possible to
device, which assists in participate in webinars,
creating a more conducive interactive discussions, and
learning environment. hands-on learning without
being restricted to a
computer.
Improvement In Data Handling
1 2
Reliability 🧮
Data Accuracy and
ERP systems offer data
accuracy and reliability
that the old ERP system
lacked.
3
🔍
Efficient Monitoring
The real-time tracking of
data allows efficient
monitoring of students’
academic progress and
related information.
📊
Integration of all
Modules
The integration of all
modules within the ERP
system ensures an
efficient flow of
information.
Admin Issues with Previous ERP

1 Password Reset 🔏
The process of resetting passwords was a major issue in the old ERP. An ERP
provides a streamlined process to reset passwords.

2 Leave Application 🏖
The option to apply for leave was impossible on old ERP. With the help of ERP, leave
application has become more advanced and streamlined.

3 Navigation Problems 🚀
Navigation was complicated in the old ERP. With the ERP system, the navigation
process has been simplified and streamlined.

4 Exam Scheduling 📅
The exams scheduling process was chaotic and complex. The ERP system has
assisted in making the exam scheduling process more efficient.
Complexity and User-Friendliness
The previous ERP system was marked by its complexity and lack of user-friendliness, making it
difficult for users to navigate and perform their tasks efficiently.

It is crucial to have a system that is easy to use and navigate. A user-friendly ERP system simplifies
processes, reduces training time, and improves overall productivity.

By addressing the complexities and enhancing user-friendliness, we can create an ERP system that
empowers users and enhances their experience.
Additional Improvements
Highlighting specific enhancements in the new ERP system.

Streamlined Bonafide Request Process: Students can now request bonafide online, with automatic
routing for faculty approvals and notifications upon approval.

Centralized Placement Emails: Dedicated section in the navigation bar for placement-related
communication, providing easy access to all placement emails for a specific batch.

Grievance Redressal System: Implementation of a system for students to raise complaints or

grievances, with prompt notifications sent to staff for resolution.

Bonafide Request Process Centralized Placement Emails Grievance Redressal System

Non-Integrated
Modules
Discussing the challenges arising from the lack of
integration between different modules.

Highlighting the importance of seamless data flow

across various functionalities for improved efficiency
and productivity.
Administrative Challenges
Addressing common administrative issues such as difficulties in leave application, exam-related
problems, and password reset issues.

Introducing new features like streamlined bonafide request approval, centralized placement
emails, and a grievance redressal system to enhance administrative efficiency.

Leave Application Difficulties Exam-Related Issues Password Reset Problems

Technologies Utilized
In this section, we will explore the cutting-edge technologies incorporated in our new ERP system.

1 Frontend: React.js 2 Backend: Node.js and 3 API Integration:

A powerful JavaScript
library for building user
interfaces, providing a
responsive and
interactive experience
for end-users.
TypeScript Express.js
Leveraging the Utilizing Express.js to
efficiency of Node.js build robust APIs,
along with the added facilitating seamless
benefits of TypeScript communication between
for server-side the frontend and
development. backend components.

4 Database: MongoDB (NoSQL) 5 Cloud Services: AWS and Google

Employing MongoDB, a NoSQL database,
for its flexibility and scalability, ensuring
efficient data storage and retrieval.
Cloud (Storage & Authentication)
Harnessing the power of cloud services
for scalable storage and secure
authentication, ensuring data availability
and security.
Increase Efficiency with Integrated Modules
Integrating modules in the new ERP system streamlines processes, reduces administrative
challenges, and improves overall efficiency. 🚀
1 Enhanced Reporting 2 Seamless 3 Advanced Security
Communication
Real-time reports and Robust cybersecurity
data analysis Collaboration tools and measures and data
capabilities provide instant messaging foster protection protocols
valuable insights for seamless ensure the safety and
informed decision- communication across confidentiality of
making. 📊 departments and teams. sensitive information.
💬 🔒
Additional Problems and Improvements
1 Inconsistent data 2 Lack of real-time 3 Continuous
across modules updates Improvement
Description: Establishing
a process for ongoing
improvements based on
user feedback and
evolving needs. 🔄
Improvement:
Implementing data Improvement:
synchronization Introducing real-time
mechanisms for data sync for improved
consistency. 🔄 system responsiveness.
⏱️
Conclusion
🌐
Efficient Management of
Institutes
Academics and administration form the
backbone of any institution, and by
implementing an ERP system, it streamlines
the management of an institute like never
before.
Integrated process management.
Accurate and reliable data management.
Seamless communication between
management, staff, and students.
User-friendly and mobile-responsive
interface.
🏆
Significant Benefits
Streamlining the processes by managing the
input, output, information, and all
administrative services through an ERP system
directly impact an institution's overall
functioning.
Reduced resource consumption.
Improved performance efficiency.
Real-time monitoring.
Quicker access to information.