Spare parts and materials will be procured from original equipment manufacturers, authorized

distributors and other approved sources. Fuels, oils, lubricants and cleaning materials shall be kept in
closed containers, clearly marked with the contents, date opened and handle in accordance with
applicable industry recommendations. No fluids shall be dispensed from any unmarked container.
Suspected Un-Approved Parts will be quarantined and inspected further by the Person Responsible for
Maintenance. Shelf life item control is also in place to preclude the issue of a unit that has exceeded a
scheduled maintenance interval, or a consumable part has expired while in storage.

Procedures for a tool control programme designed to ensure tools are accounted for following
maintenance. Positive tool control processes can reduce accidents and incidents. Tools and maintenance
materials left inside or on GSE can also result in foreign object damage (FOD). To reduce the potential
for incidents, accidents and damage related to leaving such items in or on the GSE, a dedicated process
should provide for the inspection and or accountability of all tools and maintenance materials prior to
releasing the GSE from maintenance.

The process should be documented or accounted for within maintenance forms and checklist, such as
final inspection checklist or pre-closing inspections of sealed areas and maintenance access areas. The
Tool Control Programme (TCP) may provide a means of rapidly accounting for all tools after completing a
maintenance task on GSE with a tool inventory process. For elementary or line maintenance
organizations it may be facilitated by a documented pre-inspection requirement of areas where
maintenance was performed which is not obvious to the maintenance personnel. This inspection may
be conducted by any assigned personnel, providing there are no regulatory inspection requirements to
be met.

Consider these items before implementing a TCP.

- How extensive will the programme be?

- What materials will be monitored?

- Who can perform a general inspection of the area?

- What forms if any should be required?

- Will all the tools be in the TCP?

These issues must be clearly stated in the TCP and referred to by checklist when a checklist is used for
confirmation. Once you have committed to a Tool and Material Control Programme, it must be in
writing. Additionally, it should be added to the internal audit program.
An GHSP must provide a copy of the operations manual section that details the maintenance control
system, or relevant portions thereof, to each person who performs GSE maintenance. In the case where
only a portion of the manual is provided, it must be sufficiently comprehensive that the person
performing the tasks has all relevant information. For non scheduled work, temporary copies of the
relevant portions of the operations manual section that details the maintenance control system, or any
incorporated reference, may be provided.

An GHSP shall include in the part of its operations manual that describes its maintenance control system
GSE defect recording and rectification control procedures for:

- Recording GSE defects as they are encountered and documented in the vehicle log;

- Ensuring that defects are rectified in accordance with regulatory requirements and manufacturer's
specifications in a timely manner

- Detecting defects that recur and identifying those defects as recurring defects and include a method
to highlight defects that recur so that they are readily identifiable by personnel and by the maintenance
personnel at all bases where the aircraft is operated. An GHSP is responsible for identifying recurring
defects, as such, to maintenance personnel in order to avoid the duplication of unsuccessful attempts at
rectification.

- GSE defect maintenance may be recorded to establish a history of each repair as necessary.

A GHSP should include in the part of its operations manual that describes its maintenance control
system, technical dispatch instructions that:

- Ensure that GSE are;

- in a condition for safe operation,

- appropriately equipped, configured and maintained for the intended use, and

- maintained in accordance with the approved/accepted maintenance programme;

- Where a GHSP deploys GSE to a remote location that is outside of its main area of operation, the
GHSP must ensure that the technical instructions remain effective.

A GHSP may deviate from the procedures required by its maintenance control system where the
deviation conforms to national regulations and is substantiated by a risk analysis.

For prearranged agreements, the general concept of maintenance to be performed is known at time of
agreement, but the exact tasks are often only forecast. The agreement should identify how the specific
requirements will be communicated each time the agreement is activated.
For ad hoc agreements, the total requirement and task list is typically available. The GHSP needs a
method of compliance that provides in writing what is needed to meet the standard and is practical to
use. Some proforma document is a typical method.

Reference: Tronair article Basic Maintenance of Ground Support Equipment:

http://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=1&ved=0CEkQFjAA&url=http%3A
%2F%2Fwww.aviationpros.com%2Farticle%2F10386166%2Fbasic-maintenance-of-ground-support-
equipment&ei=xXDmUpuNGauQyQH15oHQDg&usg=AFQjCNEvBBl2L_0Nv5SGH3wWxhw98jliXg&bvm=b
v.

6.4.1 For assessment

a. Evidence that this description contains, at a minimum:

- A process for keeping track of the GSE in use at the facility

- A process for communicating procedures for daily safety inspections

- A process for managing required recurring inspections and preventative maintenance

- A process for recording of GSE maintenance events

- A process that provides for release of GSE following maintenance activities

- A procedure to manage the risks associated with maintenance personnel working alone.