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ACCAMA1 Sample Notes
ACCAMA1 Sample Notes
MANAGEMENT
INFORMATION
COMPLETE SUBJECT NOTES
BY VERTEX LEARNING SOLUTIONS
VALID UNTIL Dec 2023
TABLE OF CONTENTS
2 Management Information 13
Measurement
7 Overheads 60
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Chapter 1 - Nature of Business Organization and
Accounting Systems
Organization
Office
The office in an organization is a center for information and administration.
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Which of the following will not be a function of the human resources department?
A. Hiring employees.
B. Firing employees
C. Paying employees.
Correct Answer: C
Divisional Departmentation
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Geographical Departmentation
Product/Brand Departmentation
DECENTRALISED CENTRALISED
Authority is given to those who are Authority is given to those who are at
closer to stakeholders. the top of the chain of command.
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Policy Manual
A policy manual should help to ensure that all personnel follow procedures and
best practices.
a policy manual will set out the required procedures for all the various functions
of the business. Every employee will be expected to have read the areas relevant
to their functions and the policy manual should always be readily available for
easy reference.
(C) All businesses are required by law to keep policy manuals for all activities
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To ensure accurate delivery, the warehouse must verify the goods against the
entry form. The accounting department will handle supplier invoices.
Sales:
Retail sales begin online or in-store. Payment is generally immediate. The
warehouse should deliver orders, and the accounting department should
invoice customers. The accounting department will track client receivables.
Credit control may call customers to speed up payment.
Paying Employees
Large companies have a wages and salaries department that calculates
payments and handles terminations and hires. The accounting department
handles employee cash transfers after receiving payment amounts.
When the invoice comes in, someone needs to check that the asset has been
received and is working properly.
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Other controls include getting signatures to approve amounts, keeping track of
totals to make sure, all transactions have been processed, and looking for
mistakes by putting documents in order.
Account name
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Purchases of materials Payment of payables
Correct Answer: B
The general or nominal ledger keeps track of all the "T" accounts, such as wages,
sales, purchases, electricity, travel, advertising, rent, insurance, repairs,
receivables, payables, and noncurrent assets. Due to their size, cash and bank
accounts are usually kept in a separate book.
The payables ledger is also known as the creditors' ledger and sometimes the
purchase ledger. The total amount owed to suppliers is written down in the
general ledger, and details about what is owed to whom are also written down
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here. Each supplier has its own account. The total of the amounts owed in this
ledger should match the payable balance in the general ledger.
The receivables ledger is sometimes called the sales ledger or the debtors' ledger.
The total amount owed by customers is written down in the general ledger, and
details about what is owed by whom are also written down here. Each credit
customer has their own account. The total amount owed in this ledger should
match the total amount owed in the general ledger's receivables balance.
What is the name given to the ledger which contains accounts such as rent,
electricity, travel, non-current assets, etc.?
B Payables ledger
C Receivables ledger
D Purchases daybook
Correct Answer: A
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Two different kinds of Information are required in
Manufacturing Businesses:
So, the same transactions may need to be handled twice for information about
financial accounting and cost accounting.
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System failures and inaccurate data occur occasionally. If data is entered
incorrectly, inaccurate information will be produced (garbage-in, garbage-out,
GIGO).
Record: One entity per record. E.g. a customer record contains all customer
data.
Field: (Also known as an attribute). Each field in a record holds a different piece
of information.
Thus, a customer record includes name, address, phone number, credit limit,
invoices due, etc.
Key field: Unique record identifier. For instance, a part code or employee number.
1. Transaction Data
This is where information about each transaction is kept, and this
information changes often as transactions are made and finished.
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Processing can be done in two ways:
Batch Processing:
Transactions are grouped and processed together. Because transactions must
be added up, they take longer to process, so most of the time, the information
in the accounting system isn't up to date.
For instance, if sales transactions were aggregated during the week and routed
to the receivables file on the last day of the week, most customer balances
would be understated. The balances would be correct only after processing.
"Real-time" means files are updated as transactions occur; "online" means files are
always accessible for updating.
Cash machines can check your online bank account to verify if you have enough
money to withdraw. Your bank account updates promptly when you withdraw
money (real-time).
Purchase invoices are entered into an organization’s computer system at the end
of each week. What is this?
A. Batch processing
C. File maintenance
D. File updating
Correct Answer: A
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