E-WAN & GR

Electronic Work Acceptance Notice & Good Receipt

Jakarta, 22 December 2020

This document contains certain results of
operation, and may also contain certain
projections, plans, strategies, policies and
objectives of the Company, which could be
treated as forward looking statements within the
meaning of applicable law. Forwards looking
statements, by their nature, involve risks and
uncertainties that could cause actual results
and development to differ materially from those
expressed or implied in these statements.

Medco E&P does not guarantee that any

action, which should have been taken in
reliance on this document will bring specific
results as expected.
 PROCURE-TO-PAY PROCESS
3 WAYS MATCHING IS CRITICAL TO BE IN PLACE BEFORE PAYMENT PROCESS

Goods Receipt/
e-Procurement Work Acceptance Notice Payment

#PO

Purchase Purchase Order Invoice

Requisition
 3 ways matching concept is an
accounting control that ensures
the purchase order, good receipt/
work acceptance, and invoice are
all match in terms of product,
quality, quantity and price before
payment process.
 It will be applicable for With
reference Invoice.

3
3
GOODS RECEIVED (GR)

4
 ACCOUNTS
PAYABLE

GOODS RECEIVED (GR) DIRECT

PAYMENT
(FB-60)
E-INVOICE PAYMENT
PROPOSAL
SERVICES
PENALTY

TRANSACTION LIST

No Transaction System T–Code/ Menu (tbc)

Description
1 Goods Delivery Not Applicable Manual Process, With PO and DO
2 Initiate GR by Medco’s goods e-PartnerSite E-WAN>WAN Tracking>Input PO
receiver Number>Search

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5
 PO/SO

JOBS E-WAN E-INVOICE PAYMENT

PERFORM. PROPOSAL

GOODS RECEIVED (GR)

INVOICE REQUIREMENT – PO MATERIAL PURCHASE
1. MM INVOICE – PO MATERIAL PURCHASE
• Purchase Order (PO)
• Delivery Order to signed by Medco’s
representative or material receiver.

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 PO/SO

GOODS RECEIVED (GR) JOBS

PERFORM.
E-WAN E-INVOICE PAYMENT
PROPOSAL

FLOW PROCESS

PO
Attachment E-Invoice
Document
Start
VENDOR

GR Number
Goods Delivery In E-WAN Tracking
Completed with End
“Not required
Copy PO & DO NCR
Print cover GR”
MATERIAL RECEIVER
(WAREHOUSE)

NO Yes
Goods Received
Validate and Initiate Verified?
GR in BPM system
BPM

Legend: BPM SAP BPM Manual System Other Process

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E-WAN
[ELECTRONIC WORK ACCEPTANCE NOTICE]

8
 ACCOUNTS
PAYABLE

DIRECT PAYMENT SERVICES

PAYMENT E-INVOICE PROPOSAL PENALTY
(FB-60)

ELECTRONIC WORK ACCEPTANCE NOTICE (E-WAN)

TRANSACTION LIST

No Transaction System T–Code/ Menu (tbc)

Description
1 Create E-WAN e-PartnerSite E-WAN>WAN Request>Submit
2 Print E-WAN Cover Page e-PartnerSite E-WAN>WAN Tracking>Input PO>Print

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 PO/SO

WORK ACCEPTANCE NOTICE (WAN)

FLOW PROCESS JOBS
PERFORM.
E-WAN E-INVOICE PAYMENT
PROPOSAL

PO/SO
Attachment E-Invoice
Document
Start

Create E-WAN
VENDOR

Performing Jobs Post to SAP

Attached
Complete Approved Print cover E-WAN
completeness End
by paper Attached for invoice
supporting
Documents submission
documents

No
REVIEWER

Validate &
USER

Verified? Enter charge

allocation
Code
Yes BPM
DEPARTMENT

No
APPROVER

Approval E-WAN
Verified?
through workflow
approval system
BPM Yes

Legend: BPM SAP BPM Manual System Other Process 1

0 10
 PO

WORK ACCEPTANCE NOTICE (WAN) MATERIAL

SUBMISSION.
GR
APPROVED
E-INVOICE PAYMENT
PROPOSAL

WAN DOCUMENT REQUIREMENT – PO/MO/SO SERVICES

Document Requirement

• Proforma Invoice or Summary

• Copy Service Order (SO/PO)
• Copy time sheet/service ticket or work
acceptance (signed by Medco’s
representative)
• Work Acceptance (Berita Acara
Penyelesaian Pekerjaan, Delivery Order
dan sejenisnya)
• Copy price list of the contract
• Optional Document:
– Original Summary Expenditure
– Work order (for call out basis)
– Well name or project name
• OLA price rate (Download WAN Template)

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E-WAN SUBMISSION

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 PO/SO

ELECTRONIC WORK ACCEPTANCE NOTICE (E-WAN) JOBS

PERFORM.
E-WAN E-INVOICE PAYMENT
PROPOSAL

STEP BY STEP
1. CREATE E-WAN
1. Get in to Medco E&P Indonesia website (http://extranet.medcoenergi.com).
Click “CLOSE” to get into the next process.

Step by step:
2. Click “E-PARTNER” button.
3. Fill in “USER NAME” and “PASSWORD” field.
4. Click “LOGIN”.

In order to get User ID and Password, you must be registered in SKK

Migas CIVD Portal. (https://www.civd-migas.com/#home/landingpage)
1
Close

2
1

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14

PO/SO

ELECTRONIC WORK ACCEPTANCE NOTICE (E-WAN) JOBS

PERFORM.
E-WAN E-INVOICE PAYMENT
PROPOSAL

STEP BY STEP 1
1. CREATE E-WAN (CONT’D)

Step by step (Cont’d):

1. Click “E-WAN”.
2
2. Click “WAN REQUEST”.
3. Fill in “PO NUMBER” field with received
Purchased Order number.
4. Fill in “WAN AMOUNT”
5. Fill in “USER NAME” Medco’s user name.
6. Fill in “DEPARTMENT NAME” Medco’s
Department name.
7. Fill in “WAN DESCRIPTION”
8. Click button “CHECK INPUT” to download
contract price list (contract consumption table).
3

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6
7

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15

PO/SO

ELECTRONIC WORK ACCEPTANCE NOTICE (E-WAN) JOBS

PERFORM.
E-WAN E-INVOICE PAYMENT
PROPOSAL

STEP BY STEP
1. CREATE E-WAN (CONT’D)
Step by step (Cont’d):
9
9. Click button “CLICK HERE”
10. Contract Price list “MS EXCEL VIEW”
11. Fill in “QUANTITY” for eligible to be billed.
10

Save the excel file, to be attached in E-

11
WAN submission

OPTIONAL
16

PO/SO

ELECTRONIC WORK ACCEPTANCE NOTICE (E-WAN) JOBS

PERFORM.
E-WAN E-INVOICE PAYMENT
PROPOSAL

STEP BY STEP
1. CREATE E-WAN (CONT’D)
Step by step (Cont’d): 12
13
12. Click button “BROWSE”
13. Select “File Name”
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14. Fill in “Document Name”
15. Fill in “COMMENT”
16. Click button “SUBMIT”
17. Click button “OK”
18. Click button “OK”

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E-WAN & GR TRACKING

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18

PO/SO

GR & E-WAN TRACKING JOBS

PERFORM.
E-WAN E-INVOICE PAYMENT
PROPOSAL

STEP BY STEP
2. GR & E-WAN TRACKING
Step by step : 1
1. Click button “E-WAN”
2. Select “WAN & GR Tracking” 2

3. Fill in “SEARCH”
4. Click button “PRINT”
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5. Click button “E-WAN” to print out
cover page
6. E-WAN Number 6
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7. GR Number 7

• GR for material purchase is not required to make

the print out cover page, due to has been
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completed with Delivery Order original.

• WAN required to Print the E-WAN Cover Page,

which will be attached in the delivery of the
invoice hardcopy to the invoice submission.
 Executive Summary

THANK YOU

Professional . Ethical . Open . Innovative

www.medcoenergi.com