CloudShare Cheat Sheet

Contents
1. Training Documentation ............................................................................................................. 1
2. Browser settings allowing CloudShare access to Camera and Microphone ............................... 2
3. Joining a Video Conference......................................................................................................... 4
4. Working with the Video Component .......................................................................................... 6
5. Full Screen Mode ........................................................................................................................ 9
6. Partial Full Screen Mode ........................................................................................................... 11
7. Working with the Popup Menu (in Partial or Fullscreen mode only) ....................................... 12

1. Training Documentation

a. To access and download training documentation, click on the

tab.

b. Documentation relevant to the training course will be displayed. To download, click on

the relevant link.

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c. The document/s will be available in the folder of your device.

2. Browser settings allowing CloudShare access to Camera and Microphone

a. Once logged into the CloudShare class, open the site settings by clicking on the padlock
to the left of the URL and then the relevant settings/permissions selection as shown
below.

Chrome Microsoft Edge

This will open a new browser tab as the active tab.

b. From the Permissions list, note the Camera and Microphone may reflect ‘Block’.

Chrome Microsoft Edge

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c. Change the permissions for both the Camera and Microphone to ‘Allow’.

Chrome Microsoft Edge

d. Close the Settings tab and test your camera and microphone setup in CloudShare once
the conference call has begun; refer to Joining a Video Conference.

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3. Joining a Video Conference

a. Once logged into the class, click in the lower right corner of the Viewer to open
CloudShare video conferencing.

b. When the Instructor has started the conference call, click at the left side of the
video player to configure your camera and microphone devices.

c. Using the dropdown menus, select the Microphone, Speakers and Camera devices that
will be used for the broadcast. If no choices appear for one or more of the options,
ensure all hardware is connected and operating properly.

Note: On first use, you’ll need to consent to allowing CloudShare’s video conferencing
function to access the camera and microphone on your browser.

IMPORTANT! Refer also to Browser settings allowing CloudShare access to Camera and
Microphone.

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d. Test your microphone volume by speaking out loud while the popup is open. The
volume bars underneath the Microphone setting will light up while you speak to assist in
determining the best volume level.

e. Test your speaker volume by clicking beside the Speakers setting. A test audio
clip will be played to assist in determining the best audio volume level.

f. When finished with the settings, click . You will be added to participants of the
class video conference.

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4. Working with the Video Component

The CloudShare live video component can be resized and moved freely to anywhere within
the CloudShare window at any time.

Player Sizing and Location Options (top of player window)

Minimise Click the Minimise (Minimize) icon to hide the player. Only a
menu bar for the player will be displayed:

Maximise Click the Maximise (Maximize) icon to return the player to its
default size.

Screen Size Toggle Click the Full Screen icon to enlarge the player to the full size of
(Full Screen) the currently active window. Using Full Screen mode also displays
all current participants. The player uses your monitor resolution
settings to determine the best fit.

Screen Size Toggle To return the player to its default size, click the Small Screen icon
(Small Screen) that is displayed at the upper right corner of the Full Screen.

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Popout Window Click the Popout icon to relocate the video player to a separate
Toggle window outside of the CloudShare window. This feature enables
(Popout) you to view the video session without hiding or interfering with
any other component of the Viewer. You can drag a popped-out
window to any other screen location, including to a second
monitor in your configuration. Warning: Be wary of manually
resizing the popped-out player; it may impact on the functionality
of your Virtual Machine.

Popout Window To return the player to its default location inside the CloudShare
Toggle window, click the Popback icon that is displayed at the upper right
(Popback) of the popped-out window, or simply close the popped-out
window.

Change Viewing Modes (available in Full Screen only)

View Toggle Displays thumbnail images of all participants in a single row across
(Speaker View) the top of the player. Depending on the number of participants,
arrow icons will be located left and right allowing you to scroll
through the thumbnails.

View Toggle Arranges thumbnail images of all participants in a matrix. The

(Gallery View) actual size and arrangement of the thumbnails will depend on the
number of participants. Where applicable, arrow icons will be
located left and right allowing you to scroll through the
thumbnails.

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Other Functionality (bottom of player window)

Hand Toggle Used to indicate that you wish to speak. After the Raise Hand icon
(Raise/Lower) is clicked, a blue hand icon will be displayed next to your
thumbnail image as an indicator to all other participants.
To manually turn off your own Raise Hand request, click the
Lower Hand button.

Video Toggle Turn your device’s camera on (Start Video to allow video signal) or
(Start/Stop) off (Stop Video to stop video signal).

Audio Toggle Turn your device’s microphone on (Unmute) or off (Mute).

(Mute/Unmute)
Settings Menu Opens the Audio and Video Settings popup, enabling you to view
and change device characteristics.
IMPORTANT! Refer also to Browser settings allowing CloudShare
access to Camera and Microphone.

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5. Full Screen Mode

a. To enter Full Screen Mode, in the CloudShare Control Panel (left of the displayed VM)
click on .

b. Once the Display menu has been expanded, click on ‘Fullscreen’.

The VM will now be in Fullscreen mode.

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c. To exit full screen mode, click on the down arrow displayed at the top of the VM
window.

d. Once the popup menu is displayed, click on ‘Exit’.

The VM will be returned to the default view.

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6. Partial Full Screen Mode

a. Complete the steps to enter Full Screen Mode.

b. Once the VM is in Fullscreen mode, either:

Click (Escape) on the device keyboard; OR

Display the VM menu (click on the down arrow displayed at the top of the VM window)
and click ‘Exit Fullscreen’.

The VM will now be displayed in Partial Fullscreen mode, with the Browser tabs (top of
screen) and Windows Taskbar (bottom of screen) viewable.

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7. Working with the Popup Menu (in Partial or Fullscreen mode only)

a. Click on the down arrow displayed at the top of the VM window.

The VM popup menu will be displayed.

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b. Make the required selection from the VM popup menu as detailed in the following table.

Instructor Chat Send the instructor/s an instant message.

Assist Me Alert the instructor/s that assistance is required.

Class Chat Send an instant message to all class participants and instructors.

Reconnect Enables the VM to reconnect where connection has been lost.

Fullscreen/Exit Display VM in Fullscreen mode or Partial Fullscreen mode

Fullscreen (toggle) (detailed instructions provided at Full Screen Mode and Partial Full
Screen Mode respectively).

Exit Exit Fullscreen mode, returning VM to the default view.

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Move Popup Menu To move the VM popup menu, hover the cursor over the down
arrow, click – hold – drag either left or right. This functionality is
available when the VM popup menu is collapsed or expanded.

The remaining features/functions are unlikely to be needed.

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