ICT SKILLS

Session 1
(spreadsheet)

A spreadsheet is an electronic document, which has

rows and columns. It is used to store data in a systematic
way and do calculations.

Types of spreadsheet
There are many types of spreadsheet available that have
been created by different companies.

Components of a spreadsheet
In the spreadsheet, you can see a worksheet with cells
placed in rows and columns.

1. A row is an arrangement of cells in a horizontal

(sleeping) manner.

2. A column is an arrangement of cells in a vertical

(standing) manner.

3. A cell is a rectangle shaped box, where the row and

column meet. You can enter text, numbers, date,
formula, etc., in a cell. The cell that is selected
appears highlighted.
Whatever you type in, a cell
appears in the area called formula
bar
4. The name box shows the
location of the selected cell.
The location of the cell is a
combination of column and
row.
5. A worksheet is a collection of cells in the form
of a grid
6. A workbook is a spreadsheet that has one or
more worksheet
session 2
Text aligned to the- left of the cell
Number aligned to the - right.

Type of data
There are three main type of data — text, numbers
and formula.
Nowadays, it is also possible to enter
pictures, audio, video and shapes in a spreadsheet.
Let us see what they are used for. Raghu owns a
shop. He keeps a record of all items, such as wheat,
rice, daal, sugar, etc. He enters the name of the
items, date of purchase, quantity purchased, cost
price, selling price, etc. Using a spreadsheet, he can
use text to enter names, numbers to enter quantity
and date to show when an item was purchased.

Edit a cell (type in data)

1. To type in initial data: Double click on cell- type- enter
2. To correct existing data: click on cell- correct on formula bar- enter
3. To completely change existing text: click on cell-type-enter

Delete a text
Click on cell- Press Delete key on the keyboard

Selecting multiple cells

When a single cell is selected it is called active cell.
When a number of cells is selected, it is called cell range.

Saving the spreadsheet in various formats

File- save -save as: file name and save
The default Save as type is ODF Spreadsheet (.ods)

Closing the spreadsheet

File- close

Opening a spreadsheet
File- open

Printing the spreadsheet

File-print
Ctrl+P
Session 3

To do any calculation in a spreadsheet, you need to use ‘=’ symbol,

which tells the spreadsheet that a formula has been entered.
Only then the spreadsheet will perform the calculation and display the
result.

Addition
1. Directly: add values directly ( =73+65+56)

2. Using cell address: Instead of using direct numbers in the formula,

you can use cell addresses (=C3+C4+C5)

The advantage is in case of any change in value, the total will automatically
be calculated again. No change has to be made to the formula.

3. Using mouse: instead of typing, simply select the cell to be added in

the formula.

4. Using sum() function: This helps in adding the numbers in separate

cells or in a cell range. (=sum)

Copying and moving formula

Now, Ms Sharma has used the Sum()
function to calculate the total for
Rohit. Does she need to do the same
steps 40 times for all 40 students? No!
Spreadsheets provide a way to copy the
formula from one cell to another.
new cells.

The steps to copy a formula are as follows.

1. Click on the cell with the formula.

2. Right-click and select Copy as shown in

Figure 3.19 or press Ctrl+c on the keyboard. If
you wish to move the formula to a new cell, i.e.,
delete it from the existing cell, select Cut or press
Ctrl+x on the keyboard.

3. Click on the first cell, where you have to copy

the formula.

4. Keeping the left mouse button down, drag till you

reach the last cell, where you want the formula.
Release the left mouse button.

5. Right-click and select Past or press

Ctrl+v on the keyboard.

6. The formula will be copied to all

selected cells. It will calculate the
total for each student.

format cells and content

Electronic spreadsheets have many options to make
your content look neat and and easy to read. This is
called ‘formatting’

Change text style and font size: font

Align (arrange) text in a cell: tool bar icons
Highlight text:
 bold: ctrl+B
 italic: ctrl+i
 underline: ctrl+u
Session 4

Sorting data
Select rows n columns to be sorted- click on Data-select Sort-click Sort Key 1
Default is ascending.

Filtering data
Theres Students from different sections and Ms Sharma wants to see the
marks of students only from Class XII-A, what will she do?

feature of spreadsheet — ‘Filters’.

The steps to apply filter to a table are
as follows.

1. Click on the AutoFilter icon on

the Tool Bar.
2. This will put filters at the top of each
column as shown in Figure 3.30.
3. Click on the filter for ‘class’ column.
4. The drop-down will show a list of all
the values in that column, for example,
Class XII-A and XII-B.
5. By default, all values are checked or
selected.

Protecting spreadsheet with password

1. Tools- protect spreadsheet-(dialogue box)-type in password-type same
in confirm textbox- click on ok

2. File -save as- save with password-save- set password(dialogue box)-

type password in both textboxes- ok
Session 5
(presentation)

Presentation software is being widely used to make digital presentations. It

has many advantages, which are as follows.

1. They are interesting as they have features like

images, videos, animation and music.

2. Making changes in digital presentations is easy.

3. A digital presentation can be shown to a much

larger audience by projecting on a screen.

4. The presentation can be printed and distributed

to the audience.

Presentation software available

There are a number of presentation software available,
such as

1. LibreOffice Impress
2. Microsoft Office – PowerPoint
3. OpenOffice Impress
4. Google Slides
5. Apple Keynote
Session 6
opening, closing, saving and printing a presentation
SAVE
1. File - save/save as - select folder – save

By default, the File name is ‘Untitled#’ (# is a number). U can change it.

PRINT
2. File – print – (dialogue box) -ok
handout
 Select the number of copies you want to print.
 Select All, if you want to print all slides.
Select Slides, if you want to print few of them and
provide the slide numbers.

Add new slide

Slide- new slide
Ctrl+m

Delete
Slide- delete slide
Select slide- delete

Font style
Font size

Highlighting text ( bold, underline, italic)- properties

Aligning text (left, right, center, justified) – properties>paragraph
Changing text colour – font color>highlight color

Session 8

-Inserting shapes in presentation

Insert>shape
Once a shape is inserted in a slide, you can use the Properties tab to make
changes to the properties of the shape, such as colour, size, position,
direction, etc.

-Inserting clipart and images in presentation

Insert>image
Changing slide layout click slide- layout tab
The default layout of a LibreOffice Impress slide contains one textbox for the
title and one for content. Layout helps to arrange the slide content in
anorganised way.