Frequently Asked Questions about Oracle iSupplier

Q: What is Oracle iSupplier?

A: Oracle iSupplier Portal is the enterprise application that structures all supplier
communication through a secure internet-based portal. Its powerful platform for online
collaboration enables APS and our suppliers to become more efficient. Suppliers access
the latest information, including purchase orders, delivery information, and payment status.
The rich two-way collaboration enables suppliers to submit change requests, ship notices,
payments, and profile data.

Q: When is Oracle iSupplier being implemented?

A: May 6, 2013.

Q: How do APS employees benefit from the use of Oracle iSupplier?

A: Oracle users will no longer have to fill out a new supplier request form to add suppliers
providing goods and services to Oracle. Suppliers will be responsible for requesting
accounts, uploading W-9 tax forms, PERA letters, and updating address and contact
information.

Q: What are the benefits Oracle iSupplier provides to suppliers?

A: Oracle iSupplier gives suppliers’ access to purchasing, receiving, and payment information.
Oracle iSupplier provides suppliers with the ability to update their own address and contact
information.

Q: Do I still need to fill out a supplier request form to add suppliers to Oracle?
A: No, new and inactive suppliers of goods and services will need to register using the Oracle
iSupplier registration link provided by the Purchasing department.

Q: Do suppliers that are already in Oracle need to register in Oracle iSupplier?

A: No, future instructions will be sent to existing suppliers by Purchasing inviting them to
register in Oracle iSupplier.

Q: Will parents, guardians and students be required to use Oracle iSupplier?

A: No, parents, guardians and students will not be using Oracle iSupplier.

Q: How do I add a parent, guardian or student to Oracle so I can issue them a refund?
A: You will fill out a new Oracle Add Parent/Guardian/Student Request form located on
Accounting’s web page under the Forms tab. You will be notified when they are added to
Oracle.

Q: How will I know when a supplier is set up in Oracle?

A: You will no longer receive a notification e-mail stating the new supplier is set up in Oracle.
To determine if the prospective supplier has completed the registration process, look for
the supplier name in Oracle. Looking up a supplier in Oracle – help sheet.

Updated April 30, 2013

Q: How will the method change for suppliers that provide a service or sell goods?
A: Instead of a site completing a new supplier request form and submitting it to Accounts
Payable for processing, the site will invite a prospective supplier to register as a new
supplier via the internet.

Q: Will APS sites be responsible for providing W-9 tax forms and PERA letters to suppliers?
A: No, the prospective supplier will be provided a link to obtain the W-9 tax form and PERA
letter and receive instructions on how to attach completed documents to the Oracle
iSupplier registration form.

Q: Can I still add suppliers using the old supplier request form?
A: No, all new suppliers of goods and services must register using the Oracle iSupplier
registration.

Q: What happens if I need to issue a check immediately to a supplier?

A: It is your responsibility to make sure suppliers are approved by the district and added to
Oracle before any goods are received or service is provided.

Q: What happens if a supplier doesn’t have internet access?

A: Suppliers will need to use public access computers at a local library or contact Curt
Humphrey in the Purchasing department.

Q: What other changes will there be?

A: With the implementation of Oracle iSupplier, all prospective good and service suppliers will
be required to submit a 1099 tax form.

Q: Who do I contact if I have or the prospective suppliers have any questions?

A: Suppliers may contact Susan Cast at 303-326-2000 extension 28258 or
sdcast@aps.k12.co.us.

Updated April 30, 2013