FROM :DIRECTORATE ~ POA FAK ND, 1051 2953922 Pus. 3B 2210 10:55e" PL MR Wouhrambo | specie echaceuhos 3) ; \ \ REPUBLIC OF NAMIBIA MINISTRY OF EDUCATION 264 61 2939200 /327 i: = "private Bag 13186 264 61 3933922 Windle shinhomes.gov.na NAMIBIA Enquiries: MN Shioizopiteni/ Ms AP Nangolo 23 August 2010 =e Wie: ws Aaggectins: Flere ayy gets wats wlth Foes eto TO: All Chief Regional Officers saat Regicnal Councils: A A he # hae Attention: All Regional Directors of Education / Bofefeo1o RE: STUDY PERMITS FOR FOREIGN LEARNERS [thas come to our attention that some school principals do not adhere to the procedures and requirements regarding admission of foreign learners. it is required that a foreign learner or student should provide a valid study permit or proof of permanent residence of the parents by the end of March each year. If either of the documents feferred to above, has not been provided by the end of March, enrolment of such a leamer or student should be terminated As a reminder, kindly receive attached a copy of Circular: Form. Ed. 14 / 2005 regarding “Application for temporary Study Permits for Foreign Learners”. The Regional Directors are kindly requested to ensure that each school is in possession of this Circular, understands its content, and monitor the implementation thereof. Your cooperation is highly appreciated in this regard, (Secsenan berretary 27 ANS 2m0 Yours faithfully Alice Allukena th PERMANENT SECRETARY1 \ FROW :DIRECTORATE - POA Fax NO. 2e61 2353922 Pus, 32 2010 1e:s5R1 PO REPUBLIC OF NAMIBIA MINISTRY OF EDUCATION EDUCATIONAL PROGRAMMES IMPLEMENTATION (EPI) AP Nangolo, M. Shimhopileni, A, Gous, J. Nengolo 061-2933111 Private Bag 13186 161-2933922 ‘Windbook Naraibia File No, 2 LUA 10 November 2005 CIRCULAR: FORM ED. 14/2005 TO: THE DEPUTY PERMANENT SECRETARY UNDER SECRETARIES AND DIRECTORS EPI, DNBA, NIED, PAD, DABE REGIONAL DIRECTORS AND INSPECTORS OF EDUCATION PRINCIPALS OF PRIMARY AND SECONDARY SCHOOLS RECTORS OF COLLEGES OF EDUCATION NANTU, TUN APPLICATION FOR TEMPORARY STUDY PERMITS FOR FOREIGN LEARNERS In consultation with the Ministry of Home Affairs, minor changes have been made to the procedures to « followed regarding epplications for temporary study permits This Citcular replaces Circular: Form Ed. 4/2003, ‘The Ministry of Home Affairs would like to officially thank all the prine(pals for their assistance in ensuring that all forcign learners are being issued with study permits Itis a legal requirement that foreign nationals who pursue their studies in Namibia be furnished with a > necessary temporary study permits. Foreign leamers are fully protected by both the Immigration Contro Act and the Nam bian Constitution, ‘The issuing of study permits applies to all foreign leamers in Government schools, Government aide schools and Private schools. ,FROM :DIRECTORRTE ~ FOR Fax No, 1 2353522 fus. 3B 2210 10:55AN PS Ithas been found newessary to monitor the submission of applications and the issuing of temporary study permits. Therefore principals are requested to take note of the procedures ‘tipulated below and strictly adhere to them, L 23 24 23 2.6 27 28 29 2.10 3. DEFINITION OF A FOREIGN LEARNER. A foreign lesrner is a person wito has been lawfully authorized to take up study ia @ country rather than a country of his or her nationality, THE ROLE PRINCIPALS HAVE TO PLAY Principals are primarily responsible for the enrolmect of learners ata school, which include the responsibility to ensure that every leamer enrolls within the guidelines of the Ministry of Education ard any other requirements that might be in plece. Principals should inform parents about their responsibility in this regard and request them to apply for a new study permit or apply for a renewal before the ond of Jennary of every your, as per guidelines in the attached letter, Study Permits : Important Information to Parents, Principals con enroll foreign leamers at the beginning of the academic year, on condition that the pareat / leamer provides the school with 2 study permit before the end of March. Enrolment should be terminated if the study permit is not provitled by the end of March Aprincipal should not allow any foreign leamer to study at the school without a valid study permit, after the end of March. i A.covering letter certifying that the forcign leamner(s) have officially applied and have been offered a place at the sckool, should be completed by the prineipal and provided to the parent for attachment to the application form. The attached Application for a Study Permit : Covering Letter, can be used. If principals can manage to entrust a teacher with the responsibility to collect all the fully completed application forms and hand it in as one bunch, the Minisiry of Home Affaits undertakes to process the applications very quickly. The school cin hand it in at the desk, manned by Ms Shacluka (Tel. 061-2922045). Principals should ensure that Namibian learners count first when enrolment is considered, Principals sould only enroll a foreign learner officially, once an original study penmit is provided to the schoo! before the end of March of every year. Then the principal should provide EPI (for the attention of Ms A.P, Nangolo) with a list of the leamers who were successfil in their application, through the Regional Direcior before the end of April of every year: Learners should not be allowed to visit the offices of the Ministry of Home Affairs during. school hours. If possible, principals should make sure that a complete set of application forms are available at the school. MONITORING THE ISSUING OF STUDY PERMITS A study permit is issued for a specific school for a specific period of time. By the end of March of every year a list of those foreign leamers who were successful in their application for a study permit, should be provided to EPY, through the Regional Director.FROM : DIRECTORATE ~ FOR FAX ND. 1861 2933922 Aug, 32 2010 10: 560M Pa 41 42 43 44 44.1 442 443 444 4.4.5 446 AAT 44.8 AAD 45 PROCEDURES TO BE FOLLOWED BY PARENTS / LEARNERS WHEN * APPLYING FOR A TEMPORARY STUDY PERMIT. Itis the responsiblity of parents / learners to submit an application for a study permit or the renewal of a study permit, before the end of January of every year, to the Ministry of Home Affairs. No late applications will be accepted, A bank guaranteed cheque of NS 40-00 must be attached 1o each application. The parent / learner is responsible for completing the application form supplied by the Minist of Home Affairs. If possible the school will make the application forms available, Tfapproved, the parent / learner will have to provide Home Affairs with the passport of the specific foreign leamer to be endorsed. Then the parent / learner will have to pay NS460-00 zt « Ministry of Home Affairs A NEW APPLICATION SHOULD INCLUDE THE FOLLOWING A bank guaranteed cheque of NS40.00 per single study permit (bank guaranteed cheques to ts made out to the Ministry of Home Affairs), The NS40,00 is a handling fee and is vot refundable even if the applicetion is not successful. Tarifts will be under review from time to time, Form 31/0001, the application form (3-1/0001 : Application for temporary Study Permit). A covering letter from the principal (Application for a Study Permit : Covering letter) to certify that the forcign leamer(s) have officially applied to the school and have been Offered place, A certified copy of the latest progress report of the learner in English (November report of tht previous year). Only copies certified by the police will be accepted. The original should be available to the school if asked for : Form 3-1/0003. a medical certificate completed by a medical doctor in Namibia. Form 3-1/0004, a radiological report completed by a radiologist in Namitia, Form 3-1/0005, a deed of surety completed by the parent / gvardien. Form 3-1/0033, an application for a Visa, completed by the parent / Teamer Ifthe learner is older than 18 ycats, « police clearance certificate from the country of origin AN APPLICATION FOR A RENEWAL S#OULD INCLUDE THE FOLLOWING A bank guaranteed cheque of N$40.00 per single study permit (bank guaranteed cheques to made out to the Ministry of Home Affairs). The NS40.00 is « handling fee and is not refundab! , even ifthe application is not successful. Tariffs will be under review from time to time. Form 3-1/0069, Renewal of a Student's Permit, Questionnaire. Form 3-1/0033, Application for a Visa A contirtation letter and a certified copy of the November results of the previous year fie the schcol attended the previous year. A certified copy of the Study Rermit endorsed in the passport, ‘This application must be submitted by the end of January, No late applications will be accept 4FROM: DIRECTORATE AGA 4.6.2 46.3 464 4.6.5 466 46.7 46.8 47 48 49 ge 33 FAK NO. 2061 2953922 Aus. 38 2210 10:56AN PS IF A CHILD WANTS TO MOVE FROM ONE SCHOOL TO. ANOTHER SCHOOL wrrHin ONE YEAR, THE APPLICATION SHOULD INCLUDE THE FOLLOWING A study pentit is issued for a specific schoo! for a specific period of time. A bank guaranteed cheque of NS40.00 per single study permit (bank guaranteed cheques to be niade out to the Ministry of Home Affairs), The NS40,00 is a handling fee and is not refimdeble, even if the application is not successful. Tariffs will be under review from time to time, Form 3-1/0069, Renewal of a Student's Permit, Quostionnaire. Form 3-1/0033, Application for a Visa, A covering letter from the principal of the new school to certify that the foreign leamer(s) have officially applied to the new school and have been oifered a place. A certified copy of the latest results, from the previous school. A certified copy of the Study Permit endorsed in the passport This application must be submitted before leaving for the new school. No late applications wil be accepted. ; Parents / leanters should take the sct of completed forms for a new application, or arenewal to the nearest office of the Ministry of Home Affairs before the end of January. Parents / leamers are responsible to pravide the school with the approved study permit (origixa!) before the end of March. Only theo the leamer can officially be enrolled at the school. Enrolment should be terminated if the stady permit is not provided to the school by the end of March Learners should not be allowed to visit the offices of the Ministry of Home Affairs during schoo! hours. ‘THE MINISTRY OF HOME AFFAIRS The Ministry of Home affairs will provide the application forms. The contact persons at the Ministry of Home Affairs are Mr's Diedericks (Tel. 061-2922178) and. Mr Andima (Tel, No. 061-2922104), The Ministry of Home Affairs is familiar with the content of this Circular. New applicstions and renewals should reach the Ministry of Home Affairs before the end of January of every year, Once the apalication or renewal has been approved / disapproved by the Ministry of Home Affairs, they will CONTACT THE SCHOOL. If approved, the parent / learner will have to provide Horne Affairs with the passport of the speoifie foreign leamer to be endorsed ‘Then the parent / learner will have to pay N$460-00 at the Ministry of Home Affairs, WHO SHOULD APPLY FOR A STUDY PERMIT ? Children of parents with work permits who for the purpose of employment entered the Republic of Namibia and reside there in, Children of parents who have lawfully entered Namibia for temporary residence. Children who have been authorized to reside with a permanent resident permit holder, or temporary residence permit but they are not eovered by permanent residence permit status Children who are not Namil citizens,FROM :DIRECTORATE - PRA FAK NO. 1061 293922 Pus, 30 2010 10: 566" PS WHO ARE EXEMPTED FROM APPLYING FOR A STUDY PERMIT? : 7.1 Children of Diptomatie passport holders who are accredited to the Republic of Natnibia and reside there in, are exempted from study permit ‘Tequirements. 7.2 Children of parents with permanent residence need not to apply for a study permit. 73° Children of pereuts with a diplomatic visa or a courtesy visa granted by the Ministry of Foreign Affairs, are exempted from study permit requirements 1 Sneratery LE NOV 2005 PERMANENT SECRETARY PREVIOUS CIRCULAR NO: 13/2005 Heading: Simultaneous payment of housing subsidies and allow ances to supervisory staff in hostels Addessees: The Deputy Permanent Secretary, Under Secretaries and Directors: EPI, DNEA, NIED, PAD, DABE, Regiona Directors and Inspectors of Education, Principals of Primary and Secondary Schools, Rectors of Colleges, NANTU, TUN.so:s7em Pp? FROM :DIRECTORATE ~ PGA Fax NO. 7261 2953922 Aus, 30 2a1a 10: i LETTERHEAD OF THE SCHOOL, APPLICATION FOR A STUDY PERMIT ; COVERING LETTER The Ministry of Home A fizits Private Bag 13200 WINDHOEK This is to certify that ; 1. Leamer. First name, initials and surname ofthe lenener) County of origi) officially applied for a place at our school, 2 Namibian lecrners were counted first and a lace is available for this leamer in grade .. 3. The leamer vill only be officially carolled, once the original ofthe approved scudy ‘permit is provid « to the school before the end of March, Yours sincerely SIGNED BY PRINCIPAL,” SCHOOL stamp