CONFIGURATION

Intra STO Configuration

DOCUMENT

How to Block a Purchase

Requisition to Convert to
a Purchase Order

Prepared By- Harwinder Singh

Block PR to convert to a PO

STEPS

1
Block PR to convert to a PO

1. Create MRP Group

• Goto SIMG - Materials Management - Consumption-Based Planning – MRP
Groups - Carry Out Overall Maintenance of MRP Groups

• Enter your Plant and Click on Create

2
Block PR to convert to a PO

• Put the value in MRP Group and Description

• Click on Create

• Click on Maintain
• Enter the MRP Group and click on maintain

3
Block PR to convert to a PO

• Click on Scheduling/Document Type

• Enter the Purchase Requisition Document type for the Standard Purchase Order
• Click on PReq Handover Checkbox
Purchase Requisition Handover to Purchasing Required
Determines that the purchase requisitions created automatically during the MRP run
need to be handed over to purchasing.
Use
If you select this checkbox, purchase requisitions created automatically during the MRP
run are blocked by a handover procedure. To convert such purchase requisitions into
purchase orders, you first have to hand them over either in the Hand Over Purchase
Requisitions app or in the respective Manage app (Manage Material Coverage app,
Manage External Requirements app, Manage Internal Requirements app, or Manage
Production Orders or Process Orders app).
Example
You select this checkbox if you want your material planner to check purchase
requisitions of certain MRP groups before the purchasing department can convert them
into purchase orders.

4
Block PR to convert to a PO

• Goto Define MRP Group for Each Material Type

• This will Assign MRP Group to Material Type

• Click on New Entries

• Enter Material type in MatTy Field
• Enter the Plant
• Enter MRP Group and Save it

5
Block PR to convert to a PO

2. Create/Maintain Material Master and Assign MRP Group

• Goto MM01/MM02
• Goto MRP 1 View
• Put MRP Group in the MRP Group Field
Data used-
o MRP Type- VB
o Reorder Point
o MRP Controller
o Lot Sizing Procedure – H1
o Maximum Stock Level
o MRP 2 View - Safety Stock
o MRP 3 View - Strategy Group 20
o Availability Check - 02 and Save it

6
Block PR to convert to a PO

7
Block PR to convert to a PO

3. Upload Stock

• Skip this step if you already have stock

• Goto MIGO Transaction Code
• Select Goods Receipt against Other
• Movement Type – 561
• Upload the Stock above Reorder Point
• Material Tab - Enter the Material
• Quantity Tab - Put the Qty
• Where Tab - Enter plant and Storage location
• Click on Item OK
• Click on Check and Post

8
Block PR to convert to a PO

4. Goods Issue

• Goto MIGO Transaction Code

• Select Goods Issue against Other
• Movement Type – 201
• Goods Issue – Qty should go below Reorder Point
• Material Tab - Enter the Material
• Quantity Tab - Put the Qty
• Where Tab - Enter plant and Storage location
• Account Assignment Tab – Enter GL Account and Cost center
• Click on Item OK
• Click on Check and Post

9
Block PR to convert to a PO

5. Run MRP

• Goto MD01N Transaction Code

• Enter Plant and Material
• Select the Planning Mode
• Execute it

10
Block PR to convert to a PO

6. Stock Requirement

• Goto MD04 Transaction Code

• Enter the Material and Plant and execute
• Purchase requisition is created
• Click on detail icon
• Click on the Purchase Order to create a PO

11
Block PR to convert to a PO

7. Create a Purchase order

• Drag and drop the PR Number to the cart

• Fill the Org data and other values in fields
• Click on Save and it will show an Error – Purchase requisition xxxxxxxx,
item xxxxx, is in process

12