Galaxy Chemicals (Egypt) S.A.

SOP for Quality and Document No. APEX/GCE/GMP/MOGP – 3.7

management review Revision No 04
Issue Date 30.03.2023
Meeting 05.04.2023
Effective Date
Date of next review 29.03.2026
Page No. 1 of 3
Operating Process : Manual of General Procedures (MOGP)

Title: SOP for quality and management review meeting

1. Purpose: This SOP describes requirements and procedure for conducting Quality plan Meeting and
Management review committee meeting.

2. Scope: This SOP is applicable for quality, production, warehouse, stores, and maintenance
departments at various Galaxy locations

3. Responsibility:
3.1. It is responsibility of quality assurance personnel to conduct Quality plan meeting at respective
site as per pre-decided schedule, prepare report of the same
3.2. It is responsibility of quality assurance personnel or management representative to conduct
management committee meeting, prepare report of the same
3.3. It is responsibility of respective personnel of production, warehouse, stores and maintenance
departments to attend quality plan meeting.

4. Procedure:
4.1. Quality plan
4.1.1. Quality personnel decides a date of month or a particular week in month for quality plan
month.
4.1.2. Quality personnel sends invites to respective personnel from production, warehouse,
stores and maintenance department.
4.1.3. Attendance sheet is circulated for each meeting to record presence of personnel.
4.1.4. Yearly quality plan is prepared by quality assurance personnel. This plan includes all
activities related to production, testing and dispatch of material.
4.1.5. Following points are discussed during quality plan meeting.
 Status of various management of change records
 Status of deviations
 OOS results in last month
 Internal audit schedule and requirements
 Planning and preparation requirement for external audit plan
 Customer complaints received and CAPA effectiveness review

GMP/MOGPMANUAL/30.03.2023 Rev04 Approver’s signature not required unless the document is printed
Copy No.:
 Galaxy Chemicals (Egypt) S.A.E

SOP for Quality and Document No. APEX/GCE/GMP/MOGP – 3.7

management review Revision No 04
Issue Date 30.03.2023
Meeting 05.04.2023
Effective Date
Date of next review 29.03.2026
Page No. 2 of 3
Operating Process : Manual of General Procedures (MOGP)

 RM and PM related complaints

 Market complaints and their CAPA
 Audit compliance
 Proposed changes in processes or equipments
 Other quality issues
 Activities planned in next month
4.1.6. Based on the discussion, assigned the responsibility to the individual/Dept. with time
frame and action plan is prepared and discussed.
4.1.7. Minutes of meeting are prepared and displayed it on notice board. Refer Annexure-II for
format.
4.1.8. Site Quality plan is prepare by Site quality Incharge and approved by quality personnel
/site MR/Deputy MR.
Management Review Committee Meeting
4.1.9. Quality assurance personnel or Management representative prepares schedule for
Management review committee meeting.
4.1.10. As per schedule invites are sent to concerned personnel. This list includes Managing
director, department heads, board members, process heads and management
representatives at all locations.
4.1.11. In the MRC, attendance is recorded for presence of personnel, and following points are
discussed in the meeting.
 results of audits
 customer feedback
 process performance and product conformity
 status of preventive and corrective actions
 follow-up actions from previous management reviews
 Changes that could affect the quality management system
 Recommendations for improvement
4.1.12. MRC output related minimum to following points are recorded any decisions and actions
related to
 improvement of the effectiveness of the quality management system and its
processes

GMP/MOGPMANUAL/30.03.2023 Rev04 Approver’s signature not required unless the document is printed
Copy No.:
 Galaxy Chemicals (Egypt) S.A.E

SOP for Quality and Document No. APEX/GCE/GMP/MOGP – 3.7

management review Revision No 04
Issue Date 30.03.2023
Meeting 05.04.2023
Effective Date
Date of next review 29.03.2026
Page No. 3 of 3
Operating Process : Manual of General Procedures (MOGP)

 improvement of product related to customer requirements

 Resource needs
4.1.13. MRC output is recorded by MR
4.1.14. Management review committee meetings are scheduled in the planner schedule.
4.1.15. MRC meeting is planned once in three month.

5. Definitions and abbreviations:

5.1. MRC: Management review committee

5.2. MR: Management representative
5.3. CAPA: Corrective action and preventive action
5.4. OOS: Out of specification

6. References: ISO 9001:2015 guidelines and in-house resources

Sr. No. Revision No. Date of issue Reason for change

1 0 01.08.2012 Original issue of Document

2 1 01.04.2015 All the documents revised in line with global change of

documentation system.
3 2 01.04.2018 Entire manual revised as per ISO 9001 :2015
requirements.
4 3 01.04.2020 Entire manual released as per ISO 22716 :2007
requirements.

5 4 30.03.2023 Entire manual issued as per EFfCI GMP requirements

Owned by Approved by Issued By

Leader-Quality Process Head-Quality Process / Managing Director Management Representative

GMP/MOGPMANUAL/30.03.2023 Rev04 Approver’s signature not required unless the document is printed
Copy No.: