V. A.

VALVES
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QUALITY MANAGEMENT PROCEDURE FOR IDENTIFICATION & TRACEABILITY

HISTORY OF CHANGES

ISSUE NO. /
DATE SECTION/APPENDIX SUB SECTION REMARKS
REV. NO.

01/00 01 APRIL 2014 - - New Procedure

01/01 11 DEC 2018 5.7 - Traceability Related Requirement Mentioned

02/00 30 OCT 2021 All All Several Updation so New Procedure issued
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QUALITY MANAGEMENT PROCEDURE FOR IDENTIFICATION & TRACEABILITY

1.0 PURPOSE: To describe the procedure for identification & traceability when the product is under control of organization &
the customer &/or applicable product specifications throughout product realization including applicable delivery & post-
delivery activities.

2.0 SCOPE:
a. This procedure addresses the requirements of API Spec Q1 with addenda-01 & 02 and API 6D, 24th Edi with add-01 &
02 and all errata’s. This also covers the requirement of ISO-9001.
b. Identification & traceability while the product is under control of organization and the customer &/or applicable
product specification throughout product realization including applicable delivery & post-delivery activities.

3.0 RESPONSIBILITY: HOD (Production), HOD (QA/QC), HOD (Stores), HOD (Mkt.)

4.0 REFERENCE DOCUMENTS:

a. Procedure on inspection & testing (VAV-QMP-18)
b. Procedure on preservation of product (VAV-QMP-15)
c. Identification tags (QC-FF-32A, 32B, 32C, 32D)
d. Procedure on product release (VAV-QMP-27)
e. Procedure on control of non-conforming products (VAV-QMP-19)
f. Procedure on production process control (VAV-QMP-08)
g. Procedure on verification of purchased products & activities (VAV-QMP-34)
h. Material colour code Chart.
i. Procedure for API Monogram Marking (VAV-QMP-24)
j. Job card (PRD-FF-05A & 05B)
k. Assembly Register (PRD-FF-06A & 6B)

5.0 PROCEDURE:
a. Identification and traceability of the product is controlled at all stages of product realization and delivery & post-
delivery activities including during control with customer and/or applicable product specifications.
b. Complete Traceability will be maintained for API products. For commercial products complete traceability will be
maintained only upon customer request or when required.
c. The Product codification done for all products for identification. The Product will be traced with the batch numbers
allotted during assembly of the material. That will be recorded in during issuance of material from Store & Assembly
Register (PRD-FF-06) during assembly of the material. The Material as per API norms will have batch number as well as
unique serial number will also be provided for individual valve after Assembly. The individual valve having different
heat nos. of casting parts will be recorded in format PRD-FF-11 (Valve Traceability Register). Cast Iron made parts shall
not be punched as not possible.
d. The Material under assembly will be taken in assembly against Work Order whereas the parts issued for assembly
should reference no. like internal work order (IWO), Goods Receipt Number (GRN) or Sample Inspection number so
that it remains traceable with all details up to the source of procurement.
e. All raw castings and forgings received from the approved suppliers are identified by Lot No. or Heat No. and are
traceable to their material test certificates.
f. All bars/rods/tubes/pipes of different sizes are marked with lot no. / code no. /Heat no. and checked for conformity to
the relevant specifications and record is maintained.
g. Fasteners are identified by manufacture’s trademark stamping and traceable with test certificates.
h. The material of bars & tubes, pipes are identified by their respective colour as per standardized material colour code
chart.
i. The valve Bodies further carry the following description for their easy identification:
I. Size of valve, pressure rating/pressure class, Material designation, Heat no. where required, Company’s trademark
II. Direction of flow, Foundry supplier name /mark (optional)
j. During assembly the final products are punched with valve serial number &/Or Batch nos. which is traceable to the
supplier, materials, heat numbers of major critical parts/components, production particulars & WO number etc as
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applicable. Further the production batch number is also allotted & records. The records of same are maintained in
Valve serial number/traceability register & Assembly Register by Production team. The assembled valves are also
recorded in valve assembly register along with valve serial numbers & other description. The marking on valves/ parts
are ensured as recommended by related product standard.
k. The valve serial number records the information on heat numbers from the Heat number annexure report that
records the heat numbers of applicable critical parts of valves-including body, ball, bonnet, cover plate & seat rings
etc.
l. While despatching the valves to customers, their valve serial number or batch number are also recorded in Material
Issue Slip for future traceability reference as applicable. Its records are also maintained by Stores Person.
m. The Material under assembly is traced as above whereas the parts issued for assembly refer the GRN, parts serial
number or sample Inspection report number so that it remains traceable with all details up to the source of
procurement.
n. The materials during in-process working are traced with WO, Job card, heat number & part number as applicable.
o. For API monogrammable product, the marking of API Monogram and License no. is carried out as per “procedure on
API Monogram Marking (VAV-QMP-24)”
p. The valves which qualify as per respective essential Type test(s) based on related API standards are clearly &
permanently marked with related “API standard number” provided all mandatory marking requirements have been
met.
q. Each product/component is traceable by its identification mark/heat number/serial number and the stock records are
maintained.
r. The identification and /or traceability mark is transferred when the original mark is removed during machining or
other processes. Identification marks are replaced back on product after carrying out machining / other processes.
Where required the identification / traceability marks are highlighted on the identification tags on products when
transfer of marking is required. HOD (Production) is responsible for this process.
s. API product identification / traceability are maintained on name plate as per documented marking procedure. The
traceability record of finished valves is also maintained in the register/record for a period of ten years as required per
standards.
t. The name plates affixed on the finished valves also identify it with size, pressure class, material, serial number &
company’s name etc. (Refer “Procedure for product marking)
u. Separate areas have been ear-marked for storage of ‘rejected’, ‘rework able’, ‘non-conformance area ‘, ‘under
Inspection and awaiting disposition’ items.
v. Coloured tags are used as appropriate to facilitate identification including of inspection /test status &
conforming/non-conforming products. A Green tag indicates accepted OK material; Red one indicates rejected/scrap
material whereas, a yellow tag shows that material is to be further reworked/under hold, White tag shows that
material is pending for inspection.
w. During production process the paint/colour marking can be done as per below colour coding to facilitate identification
of status of conforming/non-conforming & other products.
x. Following colour codes are also used to identify the inspection status & conforming/non-conforming of product during
realization.
Green - Accepted OK Material – to be used only on requirement.
Yellow - Rework /hold Material – Must to use.
Red - Reject Material – Must to use.
White - Material pending for inspection/processing – to be used only on requirement.
y. After third party or customer inspection or final finishing, the painted valves are segregated & kept at identified area
with complete identification and traceability.
z. The tested, OK stock valves are transferred to identified place for finished goods while maintaining complete
identification and traceability as per above defined procedure.
aa. The necessary records for traceability are maintained by organization for the necessary period.
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bb. The product status related to the monitoring & measurement as well as, the product received/to be delivered/under
inspection/to be inspected / to be processed / OK / conforming / non-conforming / failed / pass etc. is also identified
where required by the organisation as per procedure on inspection & test status.
cc. The customers’ products &/or specifications are also identified by the respective HOD either by pasting a label or
putting identification tag or keeping at identified place though out the product realization process including applicable
delivery & post-delivery activities when Required.
dd. The customer property received in the form of product specifications, data, standard & the product if any is also
identified by identification tag, markings, writing or keeping at identified location throughout the product realization
cycle as applicable including during servicing activities by the respective departmental HOD.
ee. On receipt of product &/ or specification or documents of the customer the same are first identified by HOD(MKT) &
thereafter identified by the respective departmental HOD as per their jurisdictional work area during product
/specification/document flow for product realization & servicing.
ff. The records of identification & traceability are maintained as per the procedure for control of records by the
respective process HOD.