BAA 3733: ACCOUNTING INFORMATION SYSTEM

BANK
TOPIC RECONCILATION

14
STATEMENT

LEARNING OUTCOMES:

Upon completing this lesson, you will be able to:

 Handling of business documents such as sales invoices, purchase invoices, payment

voucher, official receipt
 Bank reconciliation statement

 INTRODUCTION

UBS Computerized Accounting System performs all your tedious financial records keeping and
reporting needs, which are normally found in manual accounting operation.

It is a comprehensive accounting software specially designed to suit the size and nature of your
business. You can use it as an independent package or a part of an independent package or as
part of an integrated business and management system.

UBS Computerized Accounting system is a comprehensive yet flexible financial solution package
that allows you to create and maintain full set accounts for Small and Medium Enterprise (SMEs).
It consists of General Ledger (GL), Debtor Ledger (AR) & Creditors Ledger (AP).
 Lesson 14 : Bank Reconciliation Statement

14.1 HANDLING OF BUSINESS DOCUMENTS SUCH AS SALES INVOICES,

PURCHASE INVOICES, PAYMENT VOUCHER, OFFICIAL RECEIPT

You may partially clear or delete all data in this system. In UBS Accounting system, all account
related to manufacturing account will group under one Primary Code: 7000 and will be classified under
the same Account Type: J (Cost of Goods Sold)

 Go to Housekeeping > Clear files / Generate Sample Chart

 There are 3 options:
o Clear both chart of account & transactions
 All transactions, account numbers and batch titles of the data folders will be
deleted.
o Clear only transactions – chart and b/f remain
 Only transactions and batch titles will be deleted, chart of account and
opening balances remain.
o Clear both chart and transactions – Generate sample chart
 Clear everything like option 1 and generate chart of account based on
selected business types.

14.2 BANK RECONCILIATION STATEMENT

 Go to Report > More Report (1) > Bank Reconciliation Statement

 Select option: This Accounting Year Transactions
 Select Period from 7 to 7
 Select Bank Account: 3010/000 BANK-MBB
 Press ENTER

Structure of account number:

xxxx / xxx
Primary Code / Secondary Code

The 3000/000 account (in General Ledger) is the control account for the three individual debtors
account 3000/S01, 3000/U01 and 3000/U02 (in Debtor Ledger). Please take note that all of them are
under the same primary code 3000, it means the balance amount from each subsidiary account (those
with secondary code other than /000)will be summed up under the control account (the one that
has /000 as secondary code) and only the total amount will appear in financial reports. The same
concept can apply on Creditor Control Account, Fixed Asset Account and etc.

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 Lesson 14 : Bank Reconciliation Statement

SUMMARY

In summary, this step-by-step process will help you in key in the data into the software much
easier. You must remember that the amount of transactions that you need to key in daily might
be big. So by having the step will ease your burden in key the transaction into the UBS
Accounting Software.

KEY TERMS
Chart Of Account
Last Accounting Year Closing Date
This Accounting Year Opening and Closing Date
Accounting Year
Housekeeping
Debtors Control
Creditors Control
Primary Code
Secondary Code

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 Lesson 14 : Bank Reconciliation Statement

SUPPLEMENTARY MATERIALS

Check out my Prezi on Presentation at https://www.slideshare.net/rosfashihah/a-guide-to-ubs-

accounting-task-the-simple-steps-to-record-business-transaction

REFERENCES

1. UBS Accounting, Self Study Guide, UBS Corporation Sdn. Bhd., 2016 Edition

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 Lesson 14 : Bank Reconciliation Statement

For more details, you may refer to the ID checklist.

NOTE: This document shall be saved as ELV-COURSECODE-LP##-V1.docx for standardization.

Example: ELV-MPU2333-LP03-v1.docx.

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