BAA 3733: ACCOUNTING INFORMATION SYSTEM

TOPIC Introduction to

2
Computerized
Accounting
Software

LEARNING OUTCOMES:

Upon completing this lesson, you will be able to:

 Period
 Account Numbers
 Account Type

 INTRODUCTION

UBS Computerized Accounting System performs all your tedious financial records keeping and
reporting needs, which are normally found in manual accounting operation.

It is a comprehensive accounting software specially designed to suit the size and nature of your
business. You can use it as an independent package or a part of an independent package or as
part of an integrated business and management system.

UBS Computerized Accounting system is a comprehensive yet flexible financial solution package
that allows you to create and maintain full set accounts for Small and Medium Enterprise (SMEs).
It consists of General Ledger (GL), Debtor Ledger (AR) & Creditors Ledger (AP).
 Lesson 2 : Introduction to Computerized Accounting
Software

2.1 Period

The time frame in which a transaction occurs or during which financial information is presented
in a report. The accounting period can be a month, a quarter or a year.

Usually, the accounting period is defined with respect to an organisation’s fiscal year. Fiscal year refers
to one year’s worth of accounting activity and can be any 12-month period throughout the year, such as
June 1st to May 31st or October 1st through September 30th. Why is an accounting period important?
You, your accountant, and bank use your accounting data, aggregated by accounting period into
financial statements, to analyse your business’s performance.

Period this software is when you want to determine the accounting month for each of your
transactions. Period 1 refers to first accounting month, period to refers to second accounting month and
so on. If your accounting periods is 1 st January 20XX – 31st December 20XX, period 2 refers to the month
of February 20XX. If your accounting period is 1 st July 20XX – 30th June 20XX, period 2 refers to the
month of August 20XX.

2.2 Account Number

In manual accounting, we use ‘T’ format, but in UBS Accounting Software System, each account will have
a unique code. For example

Capital Account under T Account will be written as 1000/000 Capital Account in the UBS Accounting
Software.

You have to assign an account number for every ledger account and individual account (subsidiary
account).

Structure of account number is:

AAA / BBB
Primary Code / Secondary Code

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 Lesson 2 : Introduction to Computerized Accounting
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Basic chart of Account recommended:

ACCOUNT NO. RELATED ACCOUNT ACCOUNT TYPE

1xxx/xxx Capital, Drawing, Long Term A,B,C

Liabilities

2xxx/xxx Fixed Assets, Provision for D,E

Depreciation

3xxx/xxx Current Assets, Prepaid Expenses F

4xxx/xxx Current Liabilities, Accrued G

Expenses

5xxx/xxx Sales, Income, Sales Return H,I,L,S

6xxx/xxx All account under Cost of Goods J

Sold (COGS)

7xxx/xxx Manufacturing Account J

8xxx/xxx Tax, Appropriation P,T

9xxx/xxx Expenses, Depreciation M

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 Lesson 2 : Introduction to Computerized Accounting
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2.3 Account Type

You can find the account type in UBS Accounting System

This is the interface used in UBS Accounting Software. You will choose the Account number, A/C
Description, Special Account (if any) and also Account type. All of the transaction will be put in
here first before they can be categorized in different classes.

SUMMARY

In summary, you can UBS Accounting software will make day-to-day business transactions much
easier for the company. It not only saves time but also minimizing the error made. The software
also easy to install and only need minimum requirement to operates. It is important for student
to understand a step by step process before using the software. The upmost important thing
also that the student is able to classifies each of transactions that occur accordingly (Current
Asset, Fixed Asset, Current Liabilities, Non-Current Liabilities, Owner’s Equity).

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 Lesson 2 : Introduction to Computerized Accounting
Software

KEY TERMS
Primary Code
Secondary Code
Account Numbers
Accounting Period

SUPPLEMENTARY MATERIALS

Check out my Prezi on Presentation at https://www.slideshare.net/rosfashihah/a-guide-to-ubs-

accounting-task-the-simple-steps-to-record-business-transaction

REFERENCES

1. UBS Accounting, Self Study Guide, UBS Corporation Sdn. Bhd., 2016 Edition

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 Lesson 2 : Introduction to Computerized Accounting
Software

For more details, you may refer to the ID checklist.

NOTE: This document shall be saved as ELV-COURSECODE-LP##-V1.docx for standardization.

Example: ELV-MPU2333-LP03-v1.docx.

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