SFL – Portal Requirements

Supplier Portal Requirements:

S.NO. Process Requirement
New vendor onboarding process through the
Vendor onboarding
1 portal system - Initiate and approval
IATF, ISO, etc. certificate upload and validity to be
2 QMS certification
uploaded by the vendor and approvals
Purchase Order PO view - Soft copy in pdf format to be attached
3 PO schedules PO item wise schedules to be displayed
PO Amendment PO amendment intimation to be shown
ASN generation by the supplier for the Invoice
ASN generation
document
4 Scanned copy of the invoice document to be
Invoice attachment
attached in ASN
Quality certificate Supplier Quality certificate to be attached
DMRR and GRN numbers against supply Invoice
5 DMRR and GRN numbers
and ASN number to be displayed
Acceptance and Rejections qty
1. Available at SFL locations
6 Acceptance & Rejection Status 2. Sent back to supplier
3. Received by supplier
to be shown
7 Supplier Payment status Payment Status against each accepted invoice
SFL to vendor credit and debit notes
8 Debit and credit notes against vendor invoice
and vice versa
Supplier Rating- Upload by SFL & view/download
9 Supplier Rating
by suppliers on monthly basis
10 Communication to vendors GST and other relevant circulars to vendor
Plant wise, material type and group wise supply
11 Supplier Dashboard
details to be displayed
NCR will be raised by plants & communication to
Non-Conformance Report
12 supplier through mail
NCR Status NCRs- Open Vs Closed
 SFL – Portal Requirements

Subcontract Portal Requirements:

S.NO. Process Requirement
New vendor onboarding process through the portal
Vendor onboarding
1 system - Initiate and approval
IATF, ISO, etc. certificate upload and validity to be
2 QMS certification
uploaded by the vendor and approvals
Purchase Order PO view - Soft copy
3 PO schedules PO item wise schedules to be displayed
PO Amendment PO amendment intimation to be shown
4 Subcontract DA DA wise balance quantity to be displayed
For the same input part, output stage to be
5 Change material option changed if alternate line item available in the same
Po
ASN generation by the supplier for the Invoice
ASN generation
document
Scanned copy of the invoice document to be
Invoice attachment
6 attached in ASN
Quality certificate Supplier Quality certificate to be attached
ASN to the next subcontract vendor based on the
Confirmatory ASN
inputs from SFL Subcontract team
DMRR and GRN numbers against supply Invoice
7 DMRR and GRN numbers
and ASN number to be displayed
Acceptance and Rejections qty
1. Available at SFL locations
8 Acceptance & Rejection Status 2. Sent back to supplier
3. Received by supplier
to be shown
9 Supplier Payment status Payment Status against each accepted invoice
SFL to vendor credit and debit notes
10 Debit and credit notes against vendor invoice
and vice versa
Supplier Rating- Upload by SFL & view/download
11 Supplier Rating
by suppliers on monthly basis
12 Communication to vendors GST and other relevant circulars to vendor
Plant wise, material type and group wise supply
13 Supplier Dashboard
details to be displayed
NCR will be raised by plants & communication to
Non-Conformance Report
14 supplier through mail
NCR Status NCRs- Open Vs Closed
 SFL – Portal Requirements

Transporter vendors:
S.NO. Process Requirement
New vendor onboarding process through the portal
system - Initiate and approval
And number of vehicles with capacity to be added
Vendor onboarding
in the vendor
The transporter vendor is common to both
1 suppliers and subcontractors
IATF, ISO, etc. certificate upload and validity to be
2 QMS certification uploaded by the vendor and approvals.
It is optional for transporter vendor category
While creating ASN the transporter code to be
Add Transporter vendor
added with vehicle number
Trip sheets to be prepared by the SFL employee for
Preparing Trip Sheets picking the subcontract parts and it should be
3
acknowledged by the transporter
Once trip sheet is completed then the status to be
Pick status updated, multiple trip sheet assigning option
should be there.
Invoice to be generated for all the trip sheets which
4 Invoice generation
are approved by the SFL employee