Instructions for the Written Presentation (Email)

In the 200-word email, students should do the following:

 Include an opening line to introduce the subject of the discussion being summarised
 Write a clear summary of the key decisions based on the four aspects discussed
 Include a suitable concluding line
 Use correct grammar, appropriate vocabulary and sentence structures
 Use a polite tone

SAMPLE EMAIL

Subject: CSR Event Proposal: One Ringgit One Hope Subject line

Dear Madam XXX, Salutation

I am writing this email to seek your approval for our company's CSR project. We plan to conduct a
Introduction &
“One Ringgit One Hope” event. The objective of the event is to create positive and productive
relationships with internal and external stakeholders. Aspect 1 (key
decisions)
The main activity that will be carried out during this one-day event is a “Colour Run” in the morning
and the highlight will be a “Charity Concert” at night. Concert tickets will be sold online and all Aspect 2 (key
profits will be donated to needy children. decisions)

With regard to the funding, we are hopeful that the company will provide RM10, 000 and we plan to Aspect 3 (key
secure RM15, 000 through sponsorship. The detailed budget proposal will be forwarded to the
decisions)
finance department when we get your approval.

Mr Azhar from the IT department will promote the event via our company website. Also, Miss
Aspect 4 (key
Suhaila from the HR department proposed that we set up three main committees namely the
Planning Committee, Marketing and Promotions Committee and the Finance Committee. We will decisions)
update you on the specific duties after our next meeting.

Once the project is approved, we will meet again to discuss the details of the event. We look Conclusion
forward to your positive response.
Complimentary
Best regards, close

Marshellena Signature

(201 words)

Updated 3 July 2019

Page 1 of 1